SCC Agenda & Minutes

Ka`a`awa Elementary School - School Community Council

Meeting agenda and Minutes 

(minutes are added to agenda after meeting)

SY2021-2022

Q1 Meeting     

        August 18, 2021, 5:00 pm meeting will be held virtually.  Any community member wanting to attend or add to agenda please email principal.  Principalʻs email is listed after agenda and notes. 

                Student Council report : Not in attendance

                Orientation for new members :No new members

                Review last school years data: 

Grade ELA Math

Kinder 60%

Grade 1 60% 63%

Grade 2 43% 62%

Grade 3 31% 38%

Grade 4 56% 63%

Grade 5 36% 45%

Grade 6 33% 55%

Total 41% 55%

                Check agenda for year: speak on how school is dealing with COVID-19 and school functioning. 

                Actions and SCC reflection

Q2 Meeting

        November 22, 2021, 5:00 pm meeting will be held virtually.  Any community member wanting to attend or add to agenda please email principal.  Principalʻs email is listed after agenda and notes. 

                Student Council report:None in attendance

                School data: Quarter 1 Data

                Waivers: We will be holding a special meeting just to go over what teachers agreed to for waivers.  This meeting will be held in January. 

                Review compact agreement in agenda book: Maybe put something in about quality? 

Elementary and Secondary School Education  Emergency Relief Fund (ESSER III) Slide show walkthrough google form done and feedback submitted to state,

                Budget for Sy 2022-2023: Shared and approved

                Prepare for elections: Parent rep and staff to recruit and report back at March meeting. 

Update on school systems/grant: Garden boxes are in and by mid next week it will be a working mala. 

                Actions and SCC reflection: Report on elections, short meeting for waiver, and Ac plan at next full meeting

Q3 Meeting

        March 02, 2022 5:00 pm meeting will be held virtually.  Any community member wanting to attend or add to agenda please email principal.  Principalʻs email is listed after agenda and notes. 

                Student Council report  

                School data 

                Review of Academic Plan 

                Compact Agreement Review

                Elections

Q4 Meeting

           May 04, 2022 5:00 pm meeting will be held virtually.  Any community member wanting to attend or add to agenda please email principal.  Principalʻs email is listed after agenda and notes. 

                Student Council report- None in attendance

                Election: Same people will be on SCC

                Budget for SY 2022-2023: Ms. Li`i will be leaving us and starting at a new school next school year.  We will be turning the SSC/Counselor position into a VP position.  Teachers voted on this change earlier in the day and all in attendance of that meeting approved it.  The SCC support this decision.

Small School Initiative: Dr. Obra and Principal Luke-Payne have created a committee to help create funds to supplant the inadequate funding for Waiahole and Kaaawa. Meetings have been held to gather community, students, and faculty and staff needs and wants.  This group is working with several organization to setup a way to have sustainable best practice systems. It is getting closer to actually realizing this system and getting working.

                Dates for next school year:

Q1 Aug 03, 2022  5:00 pm virtual meeting

Q2 Dec 07, 2022 5:00 pm virtual meeting

Q3 March 08, 2023 5:00 pm virtual meeting

Q4 May 03, 2023 5:00 pm virtual meeting

                SCC self-evaluation: 

Lead by Chair PJ.  PJ read questions the group answered, PJ answered the online form, and submitted it.

                Principal survey: Principal left and group completed principal survey.

SCC Members SY21-22:

Principal: Jennifer Luke-Payne                        jennifer.luke_payne@k12.hi.us                (Principal)

Parent Representative:  Christina Ford            

(2 years started in 2020-22)

Alternate: 

Vice-Chair/Community Representative:  PJ  Ollien  pjoellien@gmail.com                 (Chairperson)

(Community Rep. 2 years Started 2021-2023)    

     Alternate:

Staff Representative: Staci Shiroma   staci.shiroma@k12.hi.us

     Alternate:

(2 years started in 20120-2022)

Secretary/Teacher Representative: Hilary White hilary.white@k12.hi.us

(2 years started 2021-2023)

     Alternate:

Student Representative: Student Council President (SY 2021-20202  

     Alternate: Student Council VP  

===================================================================

SY 2020-2021

Q1 Meeting     

        Oct. 07, 2020, 1:00 pm virtual: 

                Student Council report: None (no student council since elections didn't                 take place.) 

                Orientation for new members 

                   New member was not in attendance, will do this upon her attendance.

                Prepare for Open House 

                     School doing short videos on school process.  SCC will help being                     extras in videos.

                Review last school year and progress of current school year 

                    With shutdown of last school year gaining data has been difficult.                      We just finished Star testing for this quarter and will report on                     progress at next meeting.  There was no SBA testing last school                        year but there will be this year.

                Check agenda for year

                     December time was changed from 5pm to 2:30pm because of principal                      meetings.  

                Actions and SCC reflection

                    Principal to share school data at next meeting.  Stay healthy.                 

Q2 Meeting

        December 02, 2020, 5:00 pm virtual: Email principal to gain link to attend

                Student Council report: Due to COVID19 student council elections didn't                 take place.  Therefore there are no student representatives.  Principal                 hopes an election can be held in 3Q. 

                School data: School data per grade level shared.  Student data shows                     that students were able to maintain proficiency despite school                         shutdown and Distance Learning. 

                Waivers: We were approved four waiver days for this year and would like                 to request four more for net year.

                Review compact agreement in agenda book: Keep the same it looks good.

                Budget for Sy 2020-2021:10% cuts in every part of school budget.  If                     school limit spending for rest of year the carry over with district                     support should be enough to keep everyone.

                Prepare for elections: Teacher and community positions are up for                     reelections.  Hilary and PJ to find replacement.  PJ says if no one                     wants it she would like to continue.  Hilary was not present at                         meeting.

                Actions and SCC reflection: Let Hilary know of elections.  Principal to                 email SCC academic plan as soon as it is done.

Q3 Meeting

        March 3, 2021 5:00 pm: virtual: Email principal to gain link to attend  

                Student Council report  Not present

                School data Shared school reading data.  Almost on same track at this                 time on average year.

                Review of Academic Plan Academic Plan approved

                Compact Agreement Review Added new wording to include digital                         application.

                Elections  Mrs. White to continue as teacher rep and PJ to continue as                 community rep.

                Actions and SCC reflection: Reviewed agenda for next meeting, 

Q4 Meeting

           May 12, 2021 5:00pm: virtual: Email principal to gain link to attend

                Student Council report-SC encourages students and helps students gain                 their voices, recognize people and do services, lead morning                        assemblies, try our best to work hard and influence others in a good                 way.  We are now working on next year's student council.

                Review of Academic Plan:Academic planned status was reviewed.

                Budget for SY 2020-2021:Budget for SY 2021-2022 was shared question is                 what to do with Coach T position.

                Dates for next school year:Aug 18, Dec 01, March 02, May 04. All                         meetings will be held virtually and will start at 5 pm. 

                SCC self-evaluation: Done as a group and submitted. 

                Principal survey:Principal left and SCC worked together to complete the                 principal survey. 

SCC Members SY20-21:

Principal: Jennifer Luke-Payne                        jennifer.luke_payne@k12.hi.us                (Principal)

Parent Representative:   Christina Ford                                     

(2 years started in 2020-22)

Alternate: 

Community Representative:  PJ  Ollien  pjoellien@gmail.com                                    (Chairperson)

(Community Rep. 2 years Started 2019-2021)    

     Alternate:

Staff Representative: Staci Shiroma   staci.shiroma@k12.hi.us

     Alternate:

(2 years started in 2020-2022)

Secretary/Teacher Representative: Hilary White hilary.white@k12.hi.us

(2 years started 2019-2021)

     Alternate:

Student Representative: Student Council President (SY 2019-2020)  

     Alternate: Student Council VP  

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

SY 2019-2020

Q1 Meeting     

        August 14, 2019, 5:00 pm in office: 

                Student Council report 

                    No show

                Orientation for new members 

                    General overview and purpose was shared.

                Prepare for Open House 

                    PJ to do intro in Open House. 

                Review last school years data 

                    Reading and math 75% on grade level per STAR Assessment.  10 

                    referrals for the whole school year.

                Check agenda for year

                   Correct PJ last name rest of agenda looks good.

                Actions and SCC reflection

                 PJ to talk in Open House and Hilary to send out request for next 

                 school year waivers.

Q2 Meeting

        December 4, 2019, 5:00 pm in office: 

                Student Council report: none in attendance

                School data: to be shared at next meeting

                Waivers: approved plan to request 4 waiver days.  Wanted to add two more days break for Parent teacher conferences but a survey needs to be done.  Teacher rep will send out survey and if majority says yes then two more days will be added for parent teacher conference.  If majority says leave as is then that portion of waiver will be blank.

                Review compact agreement in agenda book: Its good

                Budget for Sy 2020-2021: Budget is short but school is receiving funds from WDO and is having an .5 article six position added to help compensate for shortfall.

                Prepare for elections: Staci and Denise to advertise and look for replacements or be reelected. 

                Actions and SCC reflection: Jen to type out notes, Staci and Denise to find replacements. 

Q3 Meeting

        March 4, 2020 5:00 pm:  Cancelled 

                Student Council report  

                School data 

                Review of Academic Plan 

                Compact Agreement Review

                Elections

Q4 Meeting

           May 15, 2020 12:00pm: If you would want to participate email principal and she will email a link to you.

                Student Council report-N/A

                Election: Kiki to replace Denice

                Review of Academic Plan:Approved

                Budget for SY 2020-2021:$124,000 Short and being paid for by district

                Dates for next school year:

                SCC self-evaluation: Done during meeting

                Principal survey:Group met filled out and will send into CAS.

SCC Members SY19-20:

Principal: Jennifer Luke-Payne                        jennifer.luke_payne@k12.hi.us                (Principal)

Parent Representative: Denise Prow              deniseprow@hotmail.com            (Chairperson)

(2 years started in 2018-20)

Alternate: 

Vice-Chair/Community Representative:  PJ  Ollien  pjoellien@gmail.com

(Community Rep. 2 years Started 2019-2021)    

     Alternate:

Staff Representative: Staci Shiroma   staci.shiroma@k12.hi.us

     Alternate:

(2 years started in 2018-2020)

Secretary/Teacher Representative: Hilary White hilary.white@k12.hi.us

(2 years started 2019-2021)

     Alternate:

Student Representative: Student Council President (SY 2019-2020)  

     Alternate: Student Council VP  

  ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------

SY 2018-2019

                     Q1 Meeting                                                

                       Aug 15 5:00 pm in office: 

                Student Council report 

                    8/27-8/31 is spirit week, GLO's with 7Habits are presented for                         morning assemblies.

                Orientation for new members 

                    Orientation for Molly

                Prepare for Open House 

                    PJ speaker for Open House.  It starts at 5:00 pm.  She is to                            introduce the group, give dates of meetings and general                                information.

                Review last school years data 

                    According to school's universal data 75% of students in ELA and                        math were on or above grade level.

                Check agenda for year

                    SCC members inquire about waiver to bring ideas/information to next                     meeting (PD, Parent teacher conference...)

                Actions and SCC reflection

                    Eva check with teachers on waiver topics

                    Jen to update Q2 meeting agenda and enter notes of this meeting                        online.

        Q2 Meeting

        December 5 5:00 pm in office: meeting was canceled and agenda will be combined with Q3's meeting.

                Student Council report 

                School data 

                Waivers 

                Review compact agreement in agenda book

                Budget for Sy 2019-2020

                Prepare for elections

                Actions and SCC reflection

        Q3 Meeting

        February 27, 2019 5:00 pm:  

                Student Council report 

                    No representative in attendance

                School data 

                    Reading data shared

                Waivers 

                    None due to budget uncertainty 

                Review compact agreement in agenda book

                    Note to principal sign before submitting, maybe add 7Habit language

                Budget for Sy 2019-2020

                    Superintendent funds are not being allocated to Oahu schools, that                     is a loss of $75,000.  Due to problems with some families paperwork                     we didn't make out count for Title1 funds.  That equate to a loss                     of $36,000.  District currently fund half time teacher position                         because of current shortfall.  Next school year we are short                         $150,000+.  Principal Luke-Payne worked with district and district                     was able to supplant shortfall for all but $14,000.  District is                         working with bigger schools to cover what is left.

                Prepare for elections

                    Teacher and Community representatives are up for election this                         school year.  Both have assignments to recruit. 

                    Review of academic plan to be done in late April 

                    Elections results to be done in late April

                Actions and SCC reflection

                    Eva to talk to teachers, PJ to email KCCA to advertise positions.                      Jen to email SCC when academic plan is done for them to review.                         Schedule a meeting in April for suggestions.  April meeting                            Agenda: Review Academic Plan and Election update

         Q4 Meeting

           May 8, 2019 5:00pm: 

                Student Council report-

                    None in attendance

                Updates on elections:

                    Hilary White will be teacher representative for next school year.

                Pick dates for next school year:

                    August 14, 2019, December 4, 2019, March 4, 2020, and May 13, 2020                     at 5:00pm. 

                SCC self-evaluation: 

                    Self-evaluation was downloaded from the DOE website.  It was dated                     2014 but that is what the website and SCC handbook said to use.                          Therefore, group went through and did self-evaluation.

                Principal survey:

                    Principal handed out survey with memo and excused herself.  Group                     filled out survey and closed meeting.

                Actions and SCC reflection: 

                    Let Hilary know dates, send in Principal survey, and type in notes                     from meeting.

SCC Members SY18-19:

Principal: Jennifer Luke-Payne                        Jennifer_Luke-Payne@notes.k12.hi.us        (Principal)

Parent Representative: Denise Prow              deniseprow@hotmail.com            (Chairperson)

(2 years started in 2018-20)

Alternate: 

Vice-Chair/Community Representative:  PJ  Ollien  pjoellien@gmail.com

(Community Rep. 2 years Started 2017-2019)    

     Alternate:

Staff Representative: 

     Alternate:

(2 years started in 2018-20)

Secretary/Teacher Representative: Eva Ana, Eva_Ana@notes.k12.hi.us

(2 years started 2017-2019)

     Alternate:

Student Representative: Student Council President (SY 2018-2019)  Molly

     Alternate: Student Council VP  Lyriq

SY 2017-2018

Date: 8/21/2017 Time: 5:00 pm in office

 Q1 Meeting

Katie:         Orientation for new members

                    Meeting started at 5:10 pm.  Present Jenn, Katie, Michelle, PJ and Eva. Handbook was given to PJ and review of documents.  

                   Plan for Community Meeting

         WASC visit last week of February to March 1. Invite community to meetings. Agenda for year is posted on school website and notes will be added by a week after.  Purpose of SCC.

Student:     Student Council Report 

                     Absent

Jenn:        August 23 OPEN HOUSE SCC Public Meeting 6:00 pm

                    Starts at 5:00 pm dinner is after first rotation.

Eva:           Actions and SCC reflection

           Review minutes and next steps.

Q2 Meeting

Dec. 06, 2017 Time: 5:00 pm in office

SC President:               Student Council report 

                                        None in attendance.

  Jenn:                           School progress of Academic plan, 

                                     Budget, Currently as budget stands school will be in a $51,000 deficit if all current positions and purchases are kept as is.  Principal has requested fund from State Superintendent reserve funds. The request was made for two teacher position at the cost of $121,720.  The principal should hear if Kaaawa Elementary School (KES) will receive any funds by the end of next week.  Last year Kaaawa received $61,000.  We hope to get the same or better for next year.

  Katie:                         Waivers- None at this time.

  Each take turn            Bright spots and State/District vision/initiatives

                                        Referrals went down.  In school year (SY) 2015-2016 KES had 135 referrals. In SY 2016-2017 there were 16 referrals for chapter 19.  That is an 87% decrease in referrals.  Half of the school year is gone and so far only five discipline referrals were made.  

WASC selfstudy is almost done. The WASC team is coming on Feb 26, 2018-March 1, 2018.  The SCC is invited to review and give input for selfstudy and participate for interviews with WASC team.

  Eva                             Review/action items 5pm

Jen: Share WASC selfstudy (shared in google), email Superintendent reserve funds amount, school financial plan.  New SCC manuals were shared with members a digital copy will be provided on school website in the SCC document area. 

Meeting adjourned at 6:01 pm

Q3 Meeting

Jan. 31, 2018 Time: 5:00 pm in office      

Cancelled and re-schedule due to change in academic plan procedures/instruction and WASC findings.

May 09, 2018 Time: 5:00 pm in office                 

 Q4 Meeting

SC President:               Student Council report  Not in attendance

Jenn:                             Progress on current year plan, Shared using grade summary form.

                                       Review WASC self evaluation Shared WASC feedback to school.  Once full reports comes in that report will be shared on school's website for all community to read.

                                       Review of Academic Plan 

Teachers help to create plan by looking at where we are and where we want to go.  Went over self study, school current data, and what was done during the year to create plan.  SCC recommends the Academic Plan.

                                       Compact Agreement Review

Katie:                             Elections

Denice Prow will take Katie's parent representative position and PJ replaced Brain W community position.  Dee D. substituted for Michelle A because Michelle now works for another school.  Next school year teacher and staff representatives will be voted on.

Katie:                           Set dates for next year

2018-2019 School Year meeting dates and agenda

Aug 15 5:00 pm in office: Student Council report, orientation for new members, prepare for Open House, review last school years data, and check agenda for year.

December 5 5:00 pm in office: Student Council report, school data, waivers, review compact agreement, Budget for Sy 2019-2020.

February 27, 2019 5:00 pm:  Student Council report, review of academic plan, and elections

May 8 5:00pm: Student Council report, SCC self-evaluation, pick dates for next school year, principal survey.

Katie:                           Set last meeting date to do principal survey and self evolution.  SCC May 22 @ 7:00 am

Eva:                               Action Items Each SCC member needs to complete their SCC self-evaluation and review principal survey before next meeting.  Meeting is expected to last 30-40 minutes long.

Tuesday May 22 7:00 am principal office

Agenda

Katie:                          SCC self-evaluation SCC members worked on self evaluation and gave final report to principal to enter into data base.  Principal then stepped out for group to complete principal evaluation.

SCC Members SY17-18:

Principal: Jennifer Luke-Payne 237-7751    Jennifer_Luke-Payne@notes.k12.hi.us

Parent Representative: Katie Macneil    katiemacneil@hotmail.com             (Chairperson)

(2 years started in 2016-18)

Alternate: Denise Prow                              deniseprow@hotmail.com

Vice-Chair/Community Representative:  PJ  Ollien  pjoellien@gmail.com

(Community Rep. 2 years Started 2017-2019)    

     Alternate:

Staff Representative: Michelle Alipio    Michelle_alipio@notes.k12.hi.us

     Alternate:

(2 years started in 2016-2018)

Secretary/Teacher Representative: Eva Ana, Eva_Ana@notes.k12.hi.us

(2 years started 2017-2019)

     Alternate:

Student Representative: Student Council President (SY 2017-2018)

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