Students are officially admitted to the Graduate School of Arts and Sciences only through a letter of admission from the Dean of the Graduate School, and only students who have been admitted in this manner may register in the Graduate School. Neither registration for graduate-level courses through the School of Continuing Studies, nor admission to a graduate-level program offered by the School of Continuing Studies, constitutes or implies admission to the Graduate School of Arts and Sciences.
All Graduate School students are required to register each Fall and Spring semester from matriculation to award of the degree. Students enrolled in dual-degree programs that combine a Graduate School degree with a degree from the Law Center or the Medical School are not required to register in the Graduate School during semesters when they are registered in those other Georgetown University units.
Graduate students begin the registration process by meeting with their faculty advisors to discuss their enrollment plans for the coming semester. Once they have been advised, graduate students register via the Internet using MyAccess at: http://myaccess.georgetown.edu. Online registration for graduate students is open during Pre-registration and from the beginning of Regular Registration through the Add/Drop period; detailed instructions are sent via e-mail to all students before the start of each registration period. Students need their Georgetown University NetID and password, both of which are supplied by the Office of the Registrar. Students who do not have a NetID and password, or who are unable to gain access to MyAccess should contact either the University Information Services (UIS) HelpDesk, (202) 687-4949, or the Office of the Registrar, (202) 687-4020.
Students who fail to register by the end of the Regular Registration period will be considered to have withdrawn and must contact the Graduate School for special permission to enroll; those who are permitted to enroll late will be assessed a late registration fee.
Students are personally responsible for insuring that their registration is accurate and complete. At the end of every registration period, both the graduate programs and the Graduate School will review each student’s enrollment. Enrollment is subject to change pending review by the advising faculty.
Students who have registered assume the responsibility for financial charges for the entire semester, regardless of their attendance in class and regardless of the method of payment used. All students must pay their bills in full by the deadline set by the Office of Student Accounts. Section II.F. Standard Modes of Registration and Enrollment Time Status. Office of Global Services (OGS). OGS will provide all new international students with detailed information concerning the time, date, and location of the session before the start of the semester; this information will also be posted on OGS's website. Those who fail to attend the session will not be allowed to complete registration or to attend classes. For further questions and information, please contact the Office of Global Services by calling (202) 687-5867.
In addition, all non-U.S. citizens, including permanent residents, are required to report accurate citizenship and visa type to the Office of Global Services. Any student who does not provide this information to the Office of Global Services will be ineligible to register the following semester.
Federal law may require international students to adhere to more restrictive registration requirements than those that apply to U.S. citizens. Consequently, international students who have any questions regarding their registration requirements or any of the other policies and regulations contained in this Graduate Bulletin should confer with their international student adviser in the Office of Global Services, located in Suite 210 of the Car Barn, prior to the start of each semester.
A registration hold may be placed on a student's record for a variety of reasons. Common causes include failure to supply documentation of immunization, an outstanding balance with the Office of Student Accounts, incomplete forms with the Office of Student Financial Services, or incomplete academic records with the Graduate School. If a registration hold has been place on a student's record, the student must contact the appropriate office or department and clear the hold before he or she will be permitted to register. Students must clear registration holds and register before the end of the Add/Drop period or they risk being withdrawn from the University for failure to register.
Students who are currently enrolled in Graduate School degree programs are encouraged to pre-register for the following semester according to the published schedule. Those on an approved Leave of Absence must contact the Graduate School to request reinstatement in order to participate in pre-registration for the semester of their return.
Registration Completion is a two-day (Fall Semester) or one-day (Spring Semester) period immediately preceding the first day of classes for the semester. Newly-enrolling students may register for their classes at this time, along with continuing students who did not pre-register, or who were closed out of one or more of the courses for which they had attempted to pre-register.
The Graduate School will provide tuition scholarships to graduate students in Main Campus programs on the recommendation of their Director of Graduate Studies. The scholarship will cover enrollment in one approved language course per semester.
Award of Language Study Scholarships will be subject to the following conditions:
Information on tuition and fees for the current academic year, as well as due dates, payment options, and information on applicable tax credits, is available at: http://studentaccounts.georgetown.edu/tuition/graduate/
Any student who initiates course registration after the close of the Regular Registration period will be assessed late registration and late payment fees. The Student Accounts Office also will assess late payment fees and a service charge on any tuition and fees that are not paid by the stated deadline.
The Add/Drop period generally begins the first day of classes and lasts for ten days; see the Academic Calendar published each semester on the website of the University Registrar at http://registrar.georgetown.edu/ for exact dates. During the Add/Drop period, students may make registration changes, including changes of grade status (i.e., letter-grade, pass/fail, or audit); make changes to courses already selected; add tutorial courses; or change the number of credits assigned to a variable-credit course. In the case of variable-credit courses, the number of credits indicated in the Schedule of Classes will remain on the student's record unless it is changed during the Add/Drop period.
During the Add/Drop period, most registration changes may be made via the Internet, using MyAccess. For information on registration changes involving tutorial courses or undergraduate courses taken for graduate credit, see Section II.F. Standard Modes of Registration and Enrollment Time.
Courses dropped during the Add/Drop period will not appear on a student's transcript. Courses dropped after the Add/Drop period will appear on the transcript with a "W" to indicate that the student had withdrawn.
Courses cannot be added after the Add/Drop period.
After the Add/Drop period, students may withdraw from one or more courses only by submitting an Add/Drop through the Graduate School and the Office of the University Registrar. Courses may be dropped up to, but not including, the last week of classes. The last date on which graduate students may withdraw from courses is noted each semester on the academic calendar published on the website of the University Registrar at http://registrar.georgetown.edu. While students are encouraged to notify the instructional faculty or the sponsoring department or program when they stop attending a course, such notification alone is not considered an official withdrawal from a course.
Should a student voluntarily withdraw from courses, credit for tuition will be calculated according to the following percentages from the date the Graduate School receives notification in writing:
The first week of classes is considered to begin the day following Regular Registration, regardless of which days of the week a particular class may meet. No credit is given for fees, including the Yates Field House fee, regardless of the date of withdrawal. The refund dates for the current academic year are posted on the website of the University Registrar at http://registrar.georgetown.edu/registration/refunds-and-tuition/. Students who are recipients of financial aid should review the terms of their awards before dropping a class. In particular, recipients of the Graduate School’s merit-based scholarships should be aware that if they drop a course after the end of the Add/Drop period, the Graduate School scholarship for that course will be withdrawn and the student will be responsible for any portion of the tuition charge not refunded. Note that students enrolled in Main Campus programs will be responsible for such charges even if their remaining enrollment is 12 or more credits.
During fall and spring semesters, students registered for 9 or more credit hours will be certified as enrolled full-time; those registered for 6 credits up to less than 9 credits will be certified as enrolled three-quarter-time. Students registered for 4.5 credits up to less than 6 credits will be certified as enrolled half-time; those registered for fewer than 4.5 credits will be certified as enrolled less than half-time.
During the summer term, students registered for 6 or more credits will be certified as enrolled full-time; those registered for 4.5 credits up to less than 6 credits will be certified as enrolled three-quarter time. Students enrolled for 3 credits up to less than 4.5 credits will be certified as enrolled half-time; those enrolled for fewer than 3 credits will be certified as enrolled less than half-time. Enrollments in the summer sessions will be added to determine the total summer enrollment for certification purposes.
Students who wish to register for a reading or research tutorial must complete a Tutorial Registration form, available at http://grad.georgetown.edu/academics/academic-forms/. The completed form must be submitted to the Graduate School no later than the final day of the Add/Drop period.
The form requires the instructor to specify:
● a title for the tutorial course
The course description and schedule of meetings must be consistent with the number of course credits proposed. Signature approvals must be obtained from the instructor, who outlines the scope of work to be accomplished and the resources to be used; the student’s Director of Graduate Studies; and the Graduate School. If this form is not submitted and approved, no credit will be awarded for the tutorial.
Sometimes a student will be admitted to a graduate program lacking certain prerequisite courses or certain skills, such as statistics or computer programming. Such deficiencies may or may not be apparent at the time of admission; in some cases, they may not become apparent until the student has chosen a research topic.
Registration for Thesis Research is limited to students who are enrolled in a master's thesis program or doctoral program. Three sections of Thesis Research have been established to recognize different stages of the student's progress toward the degree. A student enrolled in any section of Thesis Research will be certified as enrolled full-time. Each section of Thesis Research is assessed a different registration fee.
Registration for Thesis Research and payment of the associated tuition charge acknowledges both the student's own academic efforts in preparation of a thesis and the student's use of University resources, including facilities and faculty services. Students are not eligible to register for Thesis Research until they have completed, or nearly completed, the coursework registration requirements for a thesis master's program or a doctoral program. Specifically, they must not use this registration mode prior to that point in order to gain full-time enrollment status.
Once a student has started registering for Thesis Research, he or she must continue to do so in each subsequent semester until all degree requirements have been met except incomplete course grades.
Once a student has registered for Thesis Research - 999, section 1, he or she will be registered automatically for section 1 during each subsequent Fall or Spring Semester. Students will be responsible for the tuition and fees associated with the automatic registration unless they either are approved for a Leave of Absence or withdraw from the University.
Two sections of Continuous Registration have been established to recognize different stages of the student's progress toward the degree. Each section of Continuous Registration certifies a different level of enrollment.
Enrollment in Continuous Registration and payment of the associated tuition charge acknowledges both the student's own academic efforts in completion of degree requirements and the student's use of University resources, including facilities and faculty services. Students who have completed the coursework registration requirements for a master's program must register for Continuous Registration in each subsequent semester until all degree requirements have been met.
Note that students enrolled in non-thesis master's programs will be certified only on the basis of their credit hour or Continuous Registration enrollment, as defined below. They are not eligible to register for any section of Thesis Research.
Applicants cannot seek admission to Special Student status. It is rather a category of enrollment that may be offered by the Graduate School to some students who have applied in the normal manner, but who are found to require one semester of additional coursework before their application can be properly evaluated. Because Special Student is not a degree-seeking status, it may not be an available option for some international students.
Special Students may be enrolled for no more than a single semester, during which they may take a maximum of six credits of graduate coursework. "English as a Foreign Language" courses may be taken in conjunction with and in addition to these six credits of coursework. Special Students are not eligible for Graduate School assistantships, scholarships, or fellowships, and may not register for courses through the Consortium of Universities of the Washington Metropolitan Area.
To be considered for subsequent admission to a Graduate School degree program, a Special Student must earn no less than a "B" in each course taken as a Special Student.
Non-native-English-speaking students admitted to Special Student status must earn the requisite TOEFL score before they can subsequently be admitted to a degree program. Individual departments and programs may have higher standards.
Requests for changes from Special Student to regular student status will be evaluated by the department or program, which will make a recommendation to the Graduate School. If approved, such a change in status will be authorized in writing by the Dean of the Graduate School. Courses taken while enrolled as a Special Student also must be reviewed by the department or program for the purpose of making a separate recommendation to the Graduate School on whether these credits should be counted towards the student's graduate degree program.
Courses offered during the Summer Session are offered under the auspices of the School of Continuing Studies.
Students who are currently enrolled in a Graduate School degree program and who wish to register for courses during the University's Summer Session must obtain approval from both their department or program and the Graduate School. Credit earned during Summer Session by students who are currently enrolled in the Graduate School will be recorded on the graduate transcript as regularly enrolled courses and will not require transfer in order to be applied toward satisfaction of their degree requirements.
Students who have been admitted to a Graduate School degree program effective Fall Semester and who wish to begin their studies in the preceding Summer Session should contact the Graduate Admissions Office to determine whether their term of admission can be changed to the Summer. A student whose admission term has been so changed may enroll for courses during the Summer Session and have them applied toward satisfaction of their degree requirements as described in the preceding paragraph.
Students who have not yet been admitted to a Graduate School degree program, and who are considering enrolling in graduate-level courses during the Summer Session by registering through the School of Continuing Studies should refer to Section III.B.1. Transfer of Credit toward the Master’s or Doctoral Degree concerning the restrictions placed on the transfer of such coursework to satisfy the requirements of a Graduate School degree. Enrollment for graduate-level courses through the School of Continuing Studies does not constitute admission to the Graduate School, and there is no obligation on the part of the Graduate School or its degree programs to accept coursework taken prior to admission by enrollment through the School of Continuing Studies.
Graduate students generally may enroll for no more than a total of six credits during the combined first and second sessions of any one Summer term. No Graduate School degree may be obtained by attendance during Summer terms alone.
Currently-enrolled students who intend to complete any non-coursework degree requirements during the Summer term, including comprehensive examinations, language examinations, or thesis or dissertation defense or revisions, must register for Thesis Research or Continuous Registration, as appropriate.
Georgetown partners with thirteen institutions in the Consortium of Universities of the Washington Metropolitan Area: American University, The Catholic University of America, Corcoran College of Art+Design, Gallaudet University, George Mason University, The George Washington University, Howard University, Marymount University, National Defense Intelligence College, National Defense University, Trinity Washington University, University of the District of Columbia, and University of Maryland, College Park.
Students enrolled in a Graduate School degree program may enroll for courses through the Consortium, subject to the following limitations:
a. Graduate School students may not enroll through the Consortium for courses that are available at Georgetown University.
b. Graduate School students may not audit Consortium courses, nor may they enroll in undergraduate language courses through the Consortium for the purpose of meeting the language proficiency requirement for a Georgetown degree.
c. Special Students may not register for courses through the Consortium.
d. Students who are simultaneously matriculated at another Consortium institution are not permitted to cross-register between Georgetown and the other institution via the Consortium.
e. Students may not enroll for Consortium courses during the Pre-registration period; they may do so only during Registration Completion or during the Add/Drop period at the beginning of the semester.
f. Tuition for courses registered through the Consortium will be billed at Georgetown University rates and paid to Georgetown University.
g. Course records and grades for Consortium registrations will appear on the Georgetown University transcript. The visited institution will not issue transcripts for Consortium courses. Grades posted to the Georgetown transcript for Consortium registrations will be those of the institution offering the course; those grades will not be used in the determination of the student's Georgetown GPA.
h. Graduate students who are enrolled in a master’s-only program must complete at least 75% of the credits required for the master’s degree at Georgetown. Consequently, Consortium enrollments and transferred credits combined may not account for more than 25% of the credits required for the degree.
All Graduate School students should note that if they enroll in courses by registering directly at a Consortium institution, rather than by registering at Georgetown using the Consortium procedures, those courses will appear on the other institution's transcript. Similarly, courses taken at another Consortium institution prior to admission to Georgetown University, as well as any Georgetown University courses taken while enrolled at another Consortium institution, will appear on the other institution's transcript. Such courses may be applied to a Georgetown University Graduate School degree only by means of transfer, subject to the Graduate School's overall transfer limit of 25% of the total credits offered for the degree, and only if they have not been applied toward a degree at the other institution.
i. Students enrolled via the Consortium will be responsible for abiding by all regulations of the other institution regarding enrollment, attendance, and withdrawal.
Detailed procedures for Consortium registration are published on the University Registrar’s website at this link: http://registrar.georgetown.edu/registration/consortium/.
Main Campus students are admitted to Law Center courses on a space-available basis. Students who wish to register for courses at the Law Center must submit their request to the Law Center Registrar during the Law Center’s Add/Drop period. Note that the Law Center calendar differs from the Main Campus calendar; it is the responsibility of the student to know and follow the Law Center calendar. Law Center courses not registered in this manner will not appear on the Graduate School transcript.
Graduate School students who are enrolled in official Study Abroad programs administered by Georgetown University, and for which they are registered at Georgetown University, will be certified as full-time on the presumption that their Study Abroad program has been designed to engage them in full-time coursework and/or research.
Whether the student is withdrawing from one or more courses or from a degree program, a percentage credit toward tuition due for the dropped course(s) will be calculated from the date the Graduate School receives the request to withdraw, according to the refund schedule printed in Section II.E.8. Withdrawal from Courses and Refund Schedule.
Whether withdrawing from one or more courses or from a degree program, the student must notify Student Financial Services (in person, when possible) if he or she has received financial assistance from Georgetown University or from a state-guaranteed or federally-insured lender outside the University. Withdrawal may result in a reduction in the financial assistance the student is eligible to receive.
Students who withdraw from the University must also consult with a Student Accounts representative to assure that their financial records are in order. By act of registration, students accept financial responsibility for tuition and fees for the entire semester regardless of attendance in class and regardless of the method of payment used. Registration includes Pre-registration, Registration, and all courses added after the student's initial registration.
A student who is subject to disciplinary action may request withdrawal from a course or from a Graduate School degree program, but such a request will not exempt the student from appropriate disciplinary procedures.
All Graduate School students are required to register each Fall and Spring semester from matriculation to award of the degree. A student who fails to register by the end of the Add/Drop period and who is not on an approved Leave of Absence, or who has failed to submit a formal request to extend an authorized Leave of Absence, will be withdrawn from the rolls of the University. The department or program will be notified that the student has been withdrawn, the student's records will be retired, and the statement, "Withdrawn: Failure to Register," will be recorded on the student's transcript.
Students who have voluntarily withdrawn, or who have been withdrawn for failure to maintain registration, may request reinstatement or readmission, as appropriate.
If such a student wishes to resume enrollment within a subsequent three-year period dating from the end of the semester or summer term in which the student was last registered, he or she must notify the Graduate School in writing to request reinstatement. The student's request will be reviewed by, and must be approved by, both the student’s department or program and the Graduate School.
Students who are approved for reinstatement will be required to pay a reinstatement fee equal to one-half of the then-current Thesis Research fee for one semester. A record of all breaks in registration will remain on the student's transcript. Approval of reinstatement after withdrawal for failure to register does not constitute an extension of the time permitted for completing a degree. Consequently students who have been reinstated will be expected to complete their degrees as if no break in registration had occurred.
Students who desire to resume studies after having not been registered for more than three years dating from the end of the semester or summer term in which the student was last registered may not seek reinstatement, but must apply for readmission to the degree program as though they were newly-entering students.
These procedures apply only to students voluntarily withdrawn, or who have been withdrawn for failure to maintain registration. Students whose degree candidacy has been terminated for other reasons should refer to Section III.G. Appeals Regarding Termination of Degree Candidacy.