PERSONAL BUSINESS LETTER
FORMAT GUIDE
Full Block Style Format (most common in business)
Single space
2” Top Margin
(1” Left Margin, 1” Right Margin, 1” Bottom Margin)
Open Punctuation—no colon or comma after the Salutation (Dear Mr. Smith) and no comma after Sincerely (Complimentary Closing)
123 Your Street or Boulevard
Rensselaer, NY 12144-1234 ← The Writer’s Address
Month __, 20__ (press enter 4 times)
Mr. John Smith
Product Manager
Delicious Bakery, Inc. ← Mailing Address
1234 Main Street
East Greenbush, NY 12061 (press enter 2 times)
Dear Mr. Smith ← Salutation (Greeting) (press enter 2 times)
Our class has decided to conduct a project to raise money for two needy families. One suggested project was to sell several types of cakes during the holiday season. We would like to offer two or three types of seasonal cakes in decorated cans. (press enter 2 times)
Please send us information on the types of cakes and containers that you could supply. It would be most helpful if various price options could be included with the discounts available for different quantity purchases. Please mail the information in the enclosed postage-paid envelope.(press enter 2 times)
We need to make a decision at our next meeting and look forward to receiving your price quotes as soon as possible. (press enter 2 times)
Sincerely (press enter 4 times) ← Complimentary Closing
Writer’s Signature Here
Your Typed Name (First and Last Name) (press enter 2 times)
Enclosure ← Only include Enclosure if you are including something along with the letter. For example, in
this case a postage-paid envelope.
[Proper business letter format courtesy of CHS Business teacher, Donna Shepardson]