Creating Contact Form

Creating Your Contact Form in Google Docs

  1. Open Google Docs. Note: This contact form cannot be created from within Google Sites, you will need to use Google Docs to create the form and then later embed the form on your Google Site.
  2. On the left-hand side of the screen, click on the Create new button and select Form.

3. A blank form will open. Make sure all checkboxes at the top of the form (under the Add item and Theme buttons) are not selected. This will allow anyone to easily complete your form.

4. You will want to replace the "Untitled form" with a new title, such as "Contact Form" or "Contact Me."

5. If you would like to any additional instructions or information specific to your form, place that below the title. This is where you would want to put additional text such as, "Please use this form to contact me. I will do my best to respond in a timely manner.

6. The default form will have two sample questions listed. You may delete these or edit them with your own information. For this example, we will edit the existing questions.

7. You will know you are editing a question (or are hovering over a question) when you see a section highlighted in yellow. If a question is not highlighted (as seen in the screenshot above for Sample Question 2), hover over the question and then select the pencil button.

8. Add a question title, any help text and select the question type. For most fields on a contact form, it is recommended that you mark the questions required so you can gather pertinent information. Press theDone button once you have added the desired content for the question. This will then display your question as it will appear on your form. Some suggested questions for a Contact form:

    1. Name (Question Type: Text)
    2. E-mail Address (Question Type: Text)
    3. Question (Question Type: Paragraph text)

9. After adding your questions to your form, press the Save button.

10. You will now need to copy the embed code to paste onto your Google Site page. In the upper right-hand corner, click on the More actions button and then select Embed.

11. A window will open with a string of HTML code. Select the text and then copy it. Press the Cancel button or press the x in the upper right-hand corner.

12. You can close out of your form.

Putting Your Contact Form on Your Google Site

  1. Open your Google Site. Click on the CONTACT FORM tab.
  2. In the upper-right hand corner, click the EDIT button.
  1. On the editing toolbar, click the HTML button.

4. In the HTML editor window that opens, paste the code that you had previously copied when designing your CONTACT FORM in Google Docs. Press the UPDATE BUTTON.

5. You will then see that Google Sites has added your form to your page. When you are still in the editor, it will look like:

6. Press the Save button in the upper right-hand corner of the screen to save the changes to your page. You will then see your form on your page.

7. If you need to change the appearance of the form on your page, click on the Edit page button in the upper right-hand corner of the screen, locate the yellow/brown box where your form has been embedded, click on the box and then choose Properties.

8. You can then modify the properties of your form as it appears on your Google Site. Press theSave button on the Properties window to save your changes. Press the Save button in the upper right-hand corner of the screen to save your page changes.

Automatic E-Mailing Once a User Submits a Form

  1. Open your contact form in Google Docs. This should open in the form in spreadsheet view. On the spreadsheet toolbar, click on Tools and then choose Notification rules.

2. A window will open allowing you to set notification rules. Mark the checkboxes for A user submits a form and Email - right away. Press the Save button on the Set notification rules window.

3. By marking these settings, you have set your form up to automatically e-mail you when ever someone completes your contact form. All responses will also be collected on your spreadsheet for your Google Form. There is no need to update anything on your Google Site after setting up your notifications.