The preferred method for the refund of student fees is to use My School Bucks. However, if you cannot refund the student fees through My School Bucks, a Pay Voucher should be used to refund student fees to parents. Be sure to include the student name and ID number on all pay vouchers.
Pay Vouchers are not an authorized form of payment to a supplier. Supplier payments shall be made through our financial accounting system (Workday) by entering a requisition and then Strategic Sourcing & Contract Management will issue a PO for that purchase. After the fact “Confirming” purchase orders are against board policy and should be avoided.
Pay Vouchers cannot be used to reimburse parents or employees for purchases made on behalf of a school or department – this practice sidesteps the District’s procurement policies and procedures. Parents and employees are not approved District purchasing agents.
Strategic Sourcing & Contract Management will make every effort to assist our schools and departments in the procurement process. They have many contracts in place that allow our schools and departments to achieve the best possible price. For those items not under contract, every effort will be made to go through a procurement process to achieve great pricing while still following Board of Education and procurement processes and policies. Please allow the Strategic Sourcing & Contract Management Department to be your purchasing agents. Contact Strategic Sourcing at 720-433-0060 or email strategicsourcing@dcsdk12.org.
Download the Pay Voucher form here: Pay Voucher