Embedded Files
What can you do with Docs?
Write reports, create joint project proposals, keep track of meeting notes, and much more.
With Google Docs, you can create and edit text documents right in your web browser—no special software is required. Even better, multiple people can work at the same time, you can see people’s changes as they make them, and every change is saved automatically.
What you’ll need:
Google Apps account
10 minutes
Import and convert old documents to Docs
If you have existing text documents, such as Microsoft® Word® or Adobe® PDF files, you can import and convert them to Docs.
Go to Google Drive.
Click New > File Upload and choose a text document from your computer. Supported files include .doc, .docx, .dot, .html, plain text (.txt), .odt, and .rtf.
Right-click the file you want to convert and select Open with > Google Docs.
Converting your document from another program creates a copy of your original file in Docs format. You can then edit it in your browser like any other document.
Have a Word document?
If you've already stored Microsoft Word documents in Drive, you can also update them without converting to Docs:
Add pictures, links, tables, and more
The Insert menu lets you add different features to your document. Here are the highlights:
The Insert menu lets you add different features to your document. Here are the highlights:
Image—Insert an image from your computer, the web, or Drive.
Link—Add a link to another page or to a header or bookmark in the same document.
Drawing—Create shapes, pictures, and diagrams right in your document.
Table—Select the number of columns and rows to create a table.
Bookmark—Add shortcuts to specific places within your document.
Table of contents—Create an auto-generated table of contents that links to each heading in your document that has a heading style applied.
Add colors and styles
To change margins, page color, and orientation, click File > Page setup.
Use the toolbar to customize your document further. Here are some highlights:
Share with your team
To share a file you own or can edit:
To share a file you own or can edit:
Open the file you want to share.
Click Share.
Enter the email addresses or Google Groups you want to share with.
Choose what kind of access you want to grant people:
Can edit—Collaborators can add and edit content as well as add comments.
Can comment—Collaborators can add comments, but not edit content.
Can view—People can view the file, but not edit or add comments.
Click Send.
Everyone you shared the document with receives an email with a link to the document.
Suggest edits
You can also propose changes directly in the document without editing the text by suggesting an edit. Your suggestions won’t change the original text until the document owner approves them. You must have edit or comment access to the document to suggest changes.
You can also propose changes directly in the document without editing the text by suggesting an edit. Your suggestions won’t change the original text until the document owner approves them. You must have edit or comment access to the document to suggest changes.
In the top corner, make sure you’re in Suggesting mode, which may also appear as.
To suggest an edit, simply begin typing where you think the edit should be made in the document. Your suggestions appear in a new color, and text you mark to delete or replace is crossed out (but not actually deleted until the document owner approves the suggestion).
The document’s owner will receive an email with your suggestions. When they click any suggestion, they can Accept or Reject it.
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