Gmail Assessment

Overview:

Watch the Overview: How to take the Gmail Self-Assessment.

Login to my Blake Gmail Account

The Gmail Self-Assessment typically requires 30 minutes to finish depending on your proficiency. It will require you work in your Google Gmail @ Blake in order to complete six hands-on activities.

You may re-take the assessment as many times as you would like in order to get a score of 80% or above. We encourage you to use the online resources (videos and step-by-step directions) to get a good score.

To start, please watch the 3 minute overview on how to take the self-assessment and how to take advantage of the online resources to answer any questions that stump you.

Resources available:

• Introduction to Apps Mail

• Take an Interactive Tour of Gmail

1. Understanding Gmail

• A Video Overview.

  • I can find and use the “Inbox” label.

  • I can find and use the “Starred” label.

  • I can find and use the “Sent Mail” label.

  • I can find and use “Drafts” label.

  • I can find and use the “Spam” label.

  • I can find and use the “Trash” label.

  • I can find and use the “All Mail” label.

  • I can search for email using the Search tool.

2. Compose an Email

• I can compose an email in Gmail.

• I can add recipients to messages in the To: field.

• I can add recipients to messages in the Cc: field.

• I can add recipients to messages in the Bcc: field.

• I can insert an invitation into an email.

• I can insert a hyperlink into an email.

• I can add attachments to my emails.

• I can save a message as a draft.

• I know how to format the text of an email including how to change the font style (bold, italics, underline), text size, text color, insert emoticons, number lists, bulleted lists, indent less, indent more, left align text, center align text, and right align text.

• I know how to quote text.

• I can use Gmail’s spell check function.

3. Reading and Responding to Email

• I can preview a message.

• I can respond to a message using “Reply.”

• I can respond to a message using “Reply All.”

• I can respond to a message using “Forward.”

4. Customizing your Mailbox

• I can set up a signature.

  • Watch: How to create a signature.

• I can enable Signature Tweaks.

• I can create a Vacation Responder.

• I understand why I would enable Vacation Responder to “only send a response to people in my Contacts.”

• I understand why I would enable Vacation Responder to “only send a response to people in The Blake School.”

5. Understand Gmail’s Conversations

• I can read a conversation thread.

• I can print an entire email conversation. (But why would you?)

• I know how to turn off conversation view in Settings

6. Organize your Emails with Archive and Labels

• I can archive a conversation that I am currently viewing.

• I can delete an email that I am currently viewing. (But why would you?)

• I can star important messages.

• I can find email using Starred Messages.

• I can create a label for an email that I am currently viewing.

• I can rename a label for an email that I am currently viewing.

• I can remove a label from an email that I’m currently viewing.

• I can manage Labels from my Inbox.

• I can use labels to organize.

• I can search within a label.

• I can create nested labels (sub-labels).

7. Manage your Inbox Automatically with Filters

• I can create a filter.

• I can create a filter from within a message.

• I can create a filter to apply labels.

• I can create a filter to archive messages.

• I can edit or delete existing filters (Please Scroll Down).

• I can automate my inbox with filters and templates.

• I can automatically mark or move my messages using filters.

8. Search within Gmail

• I understand the difference between sorting email by a label (Inbox, Starred, etc.) vs. Searching for an Email.

• I can use Gmail’s basic search function.

• I can search my mailbox by keyword, subject, or sender.

• I can use Gmail’s advanced search options.

• I can find an archived email by search

• I can find an archived email by all mail.

9. Gmail Settings

• I can disable “Web Clips.”

• I can enable “Button Labels.”

• I can upload and enable “My picture”

• I can enable forwarding to a different email address.

• I can receive email from multiple accounts.

• I can setup a Priority Inbox

• I can enable the Undo Send Lab.

• I can modify the time allowed for Undo Send (to 30 seconds).

• I can set my notification settings for email.

• I can show or hide labels (Please select Organize your labels).

10. Help and other resources

• I know how to refresh my web browser.

  • (in order to solve 95% of Google related problems).

• I know how to access and search the Google Gmail help resources to help me figure out answer to my question.

• I know how to access and search the “Quick Answer” resources in Support @Blake.

• I know that I can ask a colleague for help when I get stuck.

• I know how to submit a request or case to Support @Blake when my colleagues, Google’s help resources or “Quick Answers” at Blake comes up dry.

• I understand to login to my Google Calendar that I use my “network password,” the same password that I use to login into my computer at school, internet, and the file server.

11. Manage Contacts

• I know how to navigate the Contact Manager.

• I can create or delete contacts.

• I can edit a contact's information, such as work and home email addresses.

• I can create contacts groups

  • Watch: I can add contacts to one or more contact groups.

• I can edit the contact label to add or remove the label.

• I can search contacts.

• I can navigate to a contact group.

• I can export personal contacts from FirstClass and import those contacts into Gmail.

• I can “Find and Merge Duplicate” Contacts (after importing them from FirstClass).

• I can send an email from my Contact Manager to a contact or a group.

• I can find and search the Google Contact Help

Extra Information

*Adding contacts from recipients filling out a Google Form*

12. Communicate with Chat and Video Chat

How to start a Chat: Chat Overview

• I can utilize the Chat feature to instant message a colleague.

• I can utilize the Chat feature to chat with a group.

• I can set my Chat Status to: Visible, Away, Invisible, or Custom

• I can use the video chatting feature.

• I can turn Chat on or off by signing out.

• I can block a contact or user in Google Chat.

• I can find and search the Google Chat Help.

I have signed out of Google Apps (Gmail, Calendar, Groups, and Docs).

Frequently Asked Questions in Gmail

• Reporting spam. How to manage your spam filter in Gmail