Event Request Process & Forms

There are two steps to planning a school-affiliated event. These two forms are linked below.



Parents: Submit this form to request a date & time to be approved for the School Calendars and to confirm that your event does not conflict with previously scheduled events. Please submit this form at least one month before your desired event date.  You will hear back within approximately one week whether or not your event is approved. Once approved, you must fill out the Event Setup Request Form below in Step 2 to request any facilities, dining, or technology needs. 


Faculty/Staff: At least one month before your event, communicate with your campus admin to select a tentative date, time, and room location. If calendar approval is needed, the campus administrators will facilitate that process and help with any next steps.


2. Event Setup Request Form: Event Setup Request Form

At least two weeks before your event, you must fill out our online Event Setup Request Form to submit facilities, dining, and technology needs. Please do NOT submit the form unless you have already confirmed the date in step 1. 

Upon filling out the event form you will receive a Google calendar invitation confirming your submission. If the details of your event change, please email Calendar Committee at cal_com@bbns.org to ensure any updates get communicated to the necessary teams. 

BB&N Dining Services: For food prices and considerations, please consult the Dining Services website before filling out the form.