PTOC 

• Process for the conduct of Pre Thesis Open Colloquium - PTOC

PTOC of any Ph.D. student can be conducted, only after receipt of approval by the Associate Director (Academics), AcSIR;

1. Firstly take a tentative date from |Dr. Soumya Sinha Roy

2. Request for the conduct of PTOC form (Annexure-1) is to be mandatorily submitted to the Coordinator's ID (coordinator.igib@acsir.res.in ) So, that they can compile and send it to AcSIR HQs before the conduct of PTOC, preferably 15 days, but mandatorily 7 working days before the proposed date of PTOC, along with the following documents for verification:

a. Reports of all DAC meetings;

b. Report of Comprehensive Examination along with the Dean's approval;

c. Semester Grade cards and cumulative grade cards;

d. Result of the Societal Program undertaken by the student along with the Societal program Project Report;

e. Project Proposal Report and Review Article (applicable only for batches of admissions up to Jan 2020);

f. List of SCI publications emanating from the Ph.D. work of the student if published or accepted (with AcSIR affiliation fully compliant to the format prescribed by AcSIR HQ);

g. High School Certificate (X Certificate);

h. Duly filled PTOC form in Word format (name of the student as per high school certificate);

i. All other relevant information including approvals on change of supervisor/co-supervisor/DAC, change of faculty, academic break, any kind of leave, the extension of tenure, etc., if applicable;

j. One passport-size photograph

3. The following documents must be sent to the AcSIR HQs within 7 working days after the conduct of PTOC of the student :

a. PTOC proceedings duly signed by the student and the DAC members;

b. Summary of the work done (signed by the student and the supervisor) : 

• The student has to submit a softcopy of the Synopsis (not more than 3-5 pages, duly signed by the student as well as supervisor(s)).

• The synopsis should broadly include the following: i. A brief introduction highlighting the novelty ii. Statement of problem (aim & objectives) iii. Methodology used iv. Results and their interpretation v. Important conclusions ;

c. Thesis board (signed PDF as well as Word format) along with the short academic CV of the proposed external examiners and their              consent to evaluate the thesis; Guidelines for proposed Examiners and AcSIR Affiliated Institutes. 

d. Approval for change of thesis title, if applicable; 

Guidelines for proposed Examiners :

1) At least 8 external examiners should be proposed in the thesis board;

2) The proposed external examiners should be at least of the level of Associate Professor/ Professor or equiv-

alent levels from reputed Institutes/Universities and should be an expert in the core research domain of

the Ph.D thesis;

3) A maximum of two external examiners from a single state may be proposed;

4) Not more than one external examiner from one institution/university may be proposed;

5) CSIR Scientists and AcSIR faculty members from CSIR and AcSIR-affiliated institutes shall not be proposed

as external examiners;

6) Collaborators of the research supervisor with whom the concerned student has worked or co-authored

any publication, shall not be proposed as an external examiner;

7) Prior consent of the external examiners shall be obtained for evaluating the thesis.

Important: Student must submit the thesis within six months of conduct of "Open Colloquium"