ByLaws

Henrico Senior Slow-Pitch Softball League BYLAWS

Established 1988

ARTICLE I: NAME

The name of this organization shall be the Henrico Senior Slow-Pitch Softball League (the League).

ARTICLE II: OBJECTIVES

The objectives of the League shall be: enjoy playing slow-pitch softball, good sportsmanship, and to be competitive while having fun.

ARTICLE Ill: MEMBERSHIP

Section 1: Those eligible for membership are: men who are 50 years of age and women 40 years of age before or during regular season.

Section 2: The membership will be to all individuals who meet the age eligibility (Section 1 above), who have completed a registration form, and paid the required fee for joining the League.

Section 3: Members will be divided as equally as possible into teams of women and men.

Section 4: New members added during the year will be placed on a team by the Player Selection Committee or, in their absence, the President.

ARTICLE IV: BOARD AND OFFICERS

Section 1: The Board shall consist of seven (7) individuals who are registered members to play in the League during the season serving on the Board. A President (President), a Vice President of Operations and a Vice President of Tournaments shall be elected at the first Board meeting among those serving on the Board.

Four Board members shall serve a two (2) year term(President, Vice-President, Secretary, Treasurer) and three members shall serve a term of one (1) years. The President or, in his/her absence, a person selected by the President shall be present and conduct all Board meetings.

Section 2: The officers of the League shall consist of: President, Vice-President, Secretary, Treasurer, and Record Keeper; shall be registered members to play in the League during the season serving as an officer; shall be elected annually for a term of two (2) years; shall not be eligible for the same office for more than two (2) consecutive terms of two years each; and may also serve as Board members.

ARTICLE V: DUTIES OF OFFICERS

Section 1: The Secretary shall keep accurate records of all meetings and handle such correspondence as needed.

Section 2: The Treasurer shall receive all monies of fees collected, record disbursements, and provide the President with a monthly summary of receipts and expenditures during each of the months from March 1 through October 30 of each year. A recap summary of beginning league balance, receipts, expenditures and ending balance shall be provided to the President on or about November 15 for the season just ended of each year with supporting bank statements.

Section 3: The Record Keeper shall maintain a record of team standings (won-lost) and provide the President with a monthly summary of the standings in each of the months of the playing season.

ARTICLE VI: ELECTIONS

Section 1: Board members and officers shall be elected at the League's fall meeting (banquet). A nominating committee shall prepare a slate of candidates for Board membership and to serve as officers. Additional nominations may be made from the floor. A majority vote is required for election. If there is only one candidate for any office; the vote shall be by voice. If a board member steps down during the year the board may conduct a special election among itself to elect a new board member.

Section 2: Members shall not be permitted to vote or hold office if they have not played during the season just completed prior to the fall meeting.

ARTICLE VII: COMMITTEES

Section 1: There shall be the following standing committees named by the President:

a) Rules

b) Team Selection/Player Evaluation

c) Nominating

d) Equipment/Supplies

e) Advertising

f) Tournament/Functions

g) Such other committees as the President deems necessary

Section 2: Each Committee shall have a committee President who shall report to the President.

ARTICLE VIII: DUTIES OF PRESIDENTS

Section 1: The Rules Committee shall be responsible for furnishing the League's approved rules to each team captain prior to the beginning of the playing season.

Section 2: The Team Selection/Evaluation Committee shall draw up teams from eligible members using a weighted decision matrix rating system as approved by the Board.

Section 3: The Nominating Committee shall be responsible for providing to the President a list of candidates, who have consented to serve, as a Board member or officer.

Section 4: The Equipment/Supplies Committee shall be responsible for providing the team captains with team shirts, balls, score books, and such other equipment/ supplies as the Board may determine are necessary for the League.

Section 5: The Advertising Committee shall be responsible for coordinating and implementing any advertising campaign which the Board deems appropriate. Any expenditure for advertising shall be approved by the President.

Section 6: The Tournament/Functions Committee is responsible for

i) Determining the teams to play in tournaments

ii) Planning and coordinating any food, supplies, etc. which may be required from the players during the Henrico County sponsored tournament;

iii) Planning and coordinating food, supplies, entertainment, etc. which may be required for League banquets, meetings, or functions.

Responsibilities of the foregoing committees may be revised at the discretion of the President.

ARTICLE IX: SCHEDULES

Section 1: Games shall be played on one specified night per week, weather permitting, from 6:30 until 10:00 p.m. from April through October. The game schedule shall be approved by the Board. Playing fields and umpires shall be furnished by Henrico County Recreation and Parks. Umpires will be in complete charge of play.

Section 2: Board meetings shall be held as needed at the discretion of the President.

Section 3: Special meetings may be called at the discretion of the President or by a majority of the Board members.

ARTICLE X: FEES OR DUES

Section 1: Fees will be established by the Board.

Section 2: Fees shall be payable at time of registration. A player shall not be included on a team roster and permitted to play until a registration form has been submitted and the required fee paid.

Section 3: Anyone joining the league and assigned to a team shall pay on a scale of the normal required fee. See separate internet section for this chart

ARTICLE XI: QUORUM

To constitute a quorum for a general membership meeting or special membership, there must be 2 representatives from each team present·

ARTICLE XII: AMENDMENTS

These Bylaws may be amended at the general membership meeting of the League in the fall by two-thirds (2/3) vote of members present and voting. Proposed amendments shall be in ·writing and in the hands of the Board 30 days prior to this meeting.