Web pages

1. Creating a page

Click “Create page” on the top toolbar.

Select the template (web page, file cabinet, announcements or list), insert page name and choose page location (e.g. under “Equipment”, “Contacts”, etc.).

1.1 Web page

A web page is an unstructured page where to enter text, images and tables, and embed documents, spreadsheets, presentations, videos and more.

1.2 File cabinet

A file cabinet allows managing documents from the hard drive and organizing them into folders.

To add a file to the cabinet click on “Add file”.

Select the file to add, insert a file description and click “Upload”. Once the file is uploaded you can move it into a specific folder by clicking “Move to” on the top toolbar.

1.3 List page

A list page allows users to easily track lists of information. You can choose from a list of templates or configure own custom columns.

To create a new custom list page click on “Create page” and select “Create a custom list”.

Start customizing the list by adding and configuring columns, then click “Save”.

To add a new row in the list, click on the “Add item” button above the template and insert the information.

To delete a row click on it and select “Delete this item”.

1.4 Announcement page

An announcement page helps to post chronological information like news, updates or notable events. It can be used to post organisational news, project updates and interesting links from around the web, and to announce new releases.

2. Formatting a page

2.1 Page settings

Select “More actions” from the drop-down menu and click on “Page settings”.

In the “Page settings” window you may:

§ Show/hide page title;

§ Show links to sub-pages;

§ Allow attachments;

§ Allow comments;

§ Where to show the page in the sidebar;

§ Change page URL;

§ Change page template.

3. Deleting a page

Click on “More actions and select “Delete page”. This action removes all sub-pages and attachments within and below the deleted page.

It is possible to restore the deleted page later if needed within the “Recent site activity list”.

(“More actions” > “Manage site” > “Recent site activity”).

4. Moving a page

To move a page under a specific location, click on “More actions”, “Move page”, select “Site map”, choose the page location and click “Move”.

5. Adding content

5.1 Adding an image

In “Edit page” mode, click “Insert” and “Image”. Either browse for the image on the hard drive or upload it from a specific web address.

Note that when uploading an image, it is automatically added to the eLERT database and listed in “Attachment” within the “Site content” section (“Manage site”> “Site content” > “Attachment “).

5.2 Formatting an image

To change an image size, alignment and whether text wraps around it, click on the “Edit page” button and select the image: choose one of four sizes (Small, Medium, Large or Original size) on the control bar below the image; align the image to the Left, Centre or Right of the column; turn text wrapping on or off.

You may manually resize the image and link it to another source (a site page or external source) within the HTML source view. Click on “Edit page” and place the pointer in the content area (if there are several columns, place it in the desired one), then click on the “HTML” icon.

In the appearing HTML window, go to the lines matching with the selected image and change the parameters.

Example:

In order not to link the image to another source, delete the line:

<A href="http://sites.google.com/site/elertsite/......." imageanchor="1">.

5.3 Adding a link

Click on “Edit page”, select the text to be linked, click “Link” on the toolbar and select either an existing page or a web address (provide a URL). Choose if to open the link in a new window and click “Ok”.

5.4 Embedding an item

To embed an item such as a document, spreadsheet, presentation, form, calendar, etc., click on “Edit page”, “Insert” and select the object to insert.

Some options (alignment, wrapping) and a link to the properties box appear at the bottom of the embedded object.

6. Revision history

The “Revision history” allows users to see webpage’s contents in each stage and revert back to previous versions if needed. In case of a mistake during the updating process, the history of the website is not affected and users may keep track of changes.

Go to the desired web page and click “More actions” at the top-right and select “Revision history”. In the “Revision history” view click through the versions listed to see the page’s contents in each stage. In order to revert to an older version, click the “Revert to this version” link next to the desired revision to replace the current version with it.

You may, while viewing a particular version, use the “Compare two versions” link to see a highlighted view of differences.

7. Notifications

To receive automatic notifications of website changes that have been made by other users, click on the “More actions” button and select “Subscribe to site changes”. Any collaborator is thus aware and informed about the updates and new content, and can keep a check on data validity.

Note that the option “Subscribe to site changes” is set up by default.

7.1 Notifications of own changes

To receive a notification of own changes, thus enabling users of the same group to know about recent updates, click on “User settings” at the top-right of the browser, then select the checkbox “Email notifications”.

Note that the option “Email notifications” is set up by default.