Constitution & Bylaws
CONSTITUTION
We do hereby join together for the purpose of forming a not-for-profit organization in accord with the following Articles:
I. Name
The name of the organization shall be the Connecticut Association for Institutional Research (ConnAIR), hereafter referred to as the "Association."
II. Purposes
The major purposes of the Association include the following: (1) the advancement of institutional research leading to improved understanding, planning and operation of Connecticut institutions of higher education; (2) the dissemination of information and interchange of ideas on problems and issues of common interest; and (3) the continuing professional development of Association members.
The Association shall not engage in any activities not permitted by the appropriate sections of the Internal Revenue Code of 1954 or any future United States Internal Revenue Law.
III. Membership and Voting
The qualifications of members and the manner of their admission shall be as follows:
Membership shall be open to any person who is interested in institutional research or planning in higher education.
Membership shall include all individuals who wish to join the Association and who pay the annual dues (if any) set by the Association.
All members who attend the Spring meeting of the Association shall be allowed to vote on matters of Association business. Election of Association officers shall be held at the Spring meeting.
IV. Conduct of Affairs
The affairs of the Association shall be conducted by the President, Vice President, Secretary-Treasurer, immediate past President and such other officers as may be provided by the Bylaws of the Association.
V. Executive Committee
The Executive Committee shall consist of the elected officers of the Association.
VI. Powers
All powers not expressly stated in these articles shall be reserved to the members of the Association.
VII. Dissolution
In the event of dissolution of the Association, the last remaining officers, after paying or making provision for payment of all the liabilities of the Association from the Association's resources, shall vest all remaining Association assets and materials only in an organization or organizations with the same purposes as, or purposes similar to, those of the Association. The recipient organization(s) shall qualify for exempt status as determined by the then extant United States Internal Revenue Code.
VIII. Amendment of the Constitution or Bylaws
The Constitution or Bylaws of the Association may be amended at the Spring meeting of the Association according to the following procedures:
Proposed amendments must be presented to a member of the Executive Committee in written form (paper or electronic) at least sixty (60) days prior to the Spring meeting, or may originate by action of the Executive Committee.
Such amendments shall be circulated at least thirty (30) days prior to the Spring meeting and at the Spring meeting by the Secretary-Treasurer.
Amendments to the Constitution or Bylaws shall become effective immediately upon approval by two-thirds of the members present at the Spring meeting, or at the time specified in the amending resolution.
BYLAWS
The following Bylaws, consistent with the Constitution of the Connecticut Association for Institutional Research (the "Association"), are adopted for the conduct of the affairs of the Association.
I. Duties of Officers and Terms of Office
Terms for all offices shall be one year, extending from July 1 until June 30 of the next year. Except for the offices of President, Vice President and Immediate Past President, whose terms are limited to one year by the accession process, office holders may succeed themselves in the same office at most twice.
The President shall (a) chair the Executive Committee and preside at the business meetings of the Association, (b) appoint committee members as required unless membership is specified by the Constitution or Bylaws, (c) work with committees in formulating policy and expediting the implementation of such policies, (d) prepare and distribute notices and proceedings (when appropriate) of meetings, (e) maintain communications among the members of the Association and between the Association and other pertinent organizations, (f) consult with the Vice President in planning the annual conference, (g) have general responsibility for promoting membership Association, and (h) perform other duties as necessary to assist the association in achieving its stated purposes. The term of office for the President shall be one (1) year.
The Vice President shall (a) plan the program for the annual meeting, (b) assist the President in other duties as the need arises, and (c) assume the duties of the President in the event that that person cannot complete his/her term. The Vice President shall accede to the presidency at the end of the one-year Vice Presidential term.
The Secretary-Treasurer shall (a) maintain and publish annually a list of the membership of the organization, (b) keep the minutes of the business meetings and the meetings of the Executive Committee, (c) collect all required fees and maintain records of the income and expenditures of the Association, (d) provide for the payment of the duly authorized expenses of the Association, (e) prepare and present a complete financial statement to the Association at its Spring meetings, and (f) otherwise oversee and manage the financial affairs of the Association.
The Immediate Past President shall (a) serve as a member of the Executive Committee, (b) chair and convene the Nominating Committee, and (c) perform other functions as assigned by the President.
II. Executive Committee
The Executive Committee shall (a) conduct the affairs and ordinary business of the Association, (b) set the times and locations of meetings, (c) serve as the budget committee, (d) present at the Spring meeting a slate of officer nominations as provided by the Nominating Committee, and (e) ensure that vacant offices are filled in a timely fashion.
The Executive Committee retains the privilege, under extraordinary circumstances, to make interim policy or structural changes in the conduct of affairs to ensure the Association's survival or maintenance of legality. Such actions shall remain in force until such time as the assembled membership can consider them. Such actions shall require a majority vote of the Executive Committee.
III. Vacancies
Unless otherwise stated in these Bylaws, the Executive Committee shall have the responsibility for filling offices left vacant for any reason. An Association member shall be appointed to finish the unexpired term. A person appointed to the Vice Presidency does not accede automatically to the Presidency. In such circumstances, an election shall be held for the office of President at the Spring meeting.
If the President cannot finish his/her term, the Vice President accedes immediately and is also President the following year. In all other cases, persons appointed to unexpired terms shall be eligible to succeed themselves through election.
IV. Election of Officers
Officers shall be elected at the Spring meeting of the Association. The Executive Committee will present an endorsed slate of candidates for the offices of Vice President and Secretary-Treasurer. Other nominations may be offered from the floor. In order to be nominated, a person must have given an explicit indication of willingness to serve if elected. Those elected at the Spring meeting will assume their offices on July 1 of that year.
V. Meetings
Meetings of the Association shall be scheduled as desirable throughout the year. Each year in Spring there will be an Annual Meeting at which the necessary business of the Association will be conducted. The exact time and place of the Annual Meeting will be announced by the Executive Committee thirty to sixty days prior to the meeting. Among the agenda items for the Spring meeting will be: (1) the election of officers for the coming year and (2) formal annual reports from the incumbent President, Vice President and Secretary-Treasurer.
VI. Calendar
The fiscal year of the Association shall begin on July 1 each year and end on June 30 of the following year.
VII. Dues and Fees
Fees will be assessed each year as required to meet the legitimate expenses of the Association.
VIII. Committees
A Nominating Committee, consisting of the Immediate Past President and two additional members (not currently serving on the Executive Committee), shall be appointed annually by the Executive Committee. The Nominating Committee shall present to the Executive Committee a slate of candidates, one person's name for each office to be filled, at least sixty days prior to the Spring meeting.
Other committees may be appointed by the President as deemed necessary.
IX. Quorum
A quorum to conduct the business of the Association shall consist of those present at a regularly announced meeting of the Association.
X. Parliamentary Procedure
Robert's Rules of Order will govern the conduct of business except where superseded by the Constitution and/or Bylaws.
Approved by vote of the members meeting at the University of Connecticut April 5, 1990
The Constitution and Bylaws were amended to replace the April meeting with a spring meeting. Approved by vote of the members meeting at Three Rivers Community College May 6, 2011.