Receipting Money
Receipting Money
Embedded Files
Receipting Money
Receipting Money
The accuracy of your receipts is of utmost importance! Prior to receipting money, please carefully review the presentation Receipt Book Procedures Tutorial and see me with any questions.
Receipt books and money are due to Mrs. McCrary by 2:00 pm daily! NO money may be held overnight. YOU must bring the receipt book and money, do not send with someone else especially students.
If you make a mistake, write VOID on the receipt, initial, staple the white copy to the yellow copy, and leave both in your book. Do not mark over, white out, change bad data, or write directly on the yellow copy. It is always best to start over!
Do not use felt tip pens, markers, pencils when receipting. They do not bleed through. Use a regular ink pen ONLY.
Please see Mrs. McCrary if you will be receipting numerous individuals for $5 or less per person. An alternate receipting form will serve as a single receipt for "Various Individuals" and the total dollar amount. A $5 or less form will be required to document the breakdown of individuals.
If a parent/student requests a refund, they must provide the white copy of their receipt and documentation as to the reason for the refund request. Once that is provided you will need to see me to complete a Purchase Order and Refund Request form to process the refund.
Time Keeping Systems
Time Keeping Systems
Kronos
Kronos
The Kronos system allows all employees to view their available illness, personal, etc. balances in real-time. To access the program, visit the District Web Portal, look for the "Kronos" link, and use your district login and password.
Exempt (admin, teachers, counselors, etc.) & non-exempt employees (aide, clerk, nurse, etc.) who work a secondary/hourly paid position (summer/during school year planning, summer school, tutoring program, extra days pay, etc.), you will use your fingerprint to clock in/out on the time kiosk located in the Main Office or the Hub. In addition to using the Kronos system to review your leave balances, you will also use it to review your work hours weekly and enter "change requests" when corrections are needed. Instructions on how to submit a change request can be found here: (Change Request Instructions) Payroll is approved weekly and once closed you are not able to make any change requests so Be Vigilant.. errors on your timecard WILL result in errors on your paycheck! Remember it is your responsibility to make sure your time is correct.
Non-exempt employees must clock in and out during your designated work hours. No comp OT should be accrued without prior approval from Mr. Pearson. Comp regular hours should not exceed 30 hours total. Make sure you are keeping up with this and stay in compliance.
SmartFind
SmartFind
If you will be off campus for any reason during regular work hours, you must enter that time into the SmartFind system. Please see "Leave Requests" (below) for information on how to begin the process. To access the SmartFind program, visit the District Web Portal, look for the "SmartFind Express" link, and use your GCS employee ID # and personally created password to access the system.
***Please make sure you see me before entering in any Business Leave (Prof/BusinessAbsence) that is not Field Trip related. These absences require account codes.
Sponsoring a Fundraiser
Sponsoring a Fundraiser
Fundraising
Fundraising
At times, fundraising projects are necessary to support extracurricular and other school-sponsored activities. Acceptable fundraising practices should be those which promote and encourage recreation, entertainment, and social involvement of parents, students, and faculty. Some examples are: theater performances, catalog fundraisers, food sales, car washes, concerts, pageants, student pictures, talent shows, etc.
Fundraisers must be approved by Mr. Pearson PRIOR to selling any items or collecting any funds. Fundraiser Forms must be completed and delivered to Mrs. McCrary at least 2 weeks prior to the fundraiser kickoff. If approved, Mrs. McCrary will email you, and you can proceed with planning your fundraising logistics. When a fundraiser is complete, the 2nd page of the above document, the Summary Form, must be completed and delivered to Mrs. McCrary.
(If receipting $5.00 or less you will not receipt individually but as one receipt. Use the form below to go along with your receipt)
Crowdfunding
Crowdfunding
The School District of Greenville County recognizes that opportunities exist for obtaining additional funding in addition to the resources provided by the District and that this funding can be used to enhance learning and to supplement resources available to students. One of these fundraising opportunities is through the use of crowdfunding. For purposes of this administrative rule, crowdfunding is the practice of funding a project or venture by raising money from a large number of donors, typically through the use of online websites.
Any fundraising conducted through crowdfunding, including, but not limited to Donors Choose or Go Fund Me websites, must follow District procedures established in this administrative rule and any additional parameters set by individual schools that are consistent with this administrative rule. Please begin by completing the Crowdfunding Request Form and delivering it to Mrs. McCrary.
Planning A Field Trip
Planning A Field Trip
Field Trips
Field Trips
All field trips must be approved by Mr. Pearson PRIOR to collecting any money or communicating with parents. Please submit your FT requests to Mrs. McCrary at least 2 weeks prior to the date you would like to begin collecting money and/or sending notifications home.
Please print, read, sign and turn in to Mrs. McCrary PRIOR to planning a field trip: FT Guidelines
Required Field Trip Documentation:
Required Field Trip Documentation:
Upon initial submission of your request you must present:
Upon initial submission of your request you must present:
- The Field Trip Request Form (section 1 and section 2 if overnight)
- Calculation Worksheet
- District Bus Request Form (if using district bus)
- Copy of Notification being sent to parents
SUB COST: Certified 195.78 Non Certified 163.43
Field Trip Forms can be found here: Field Trip Forms
Please include new form below
Miscellaneous Need To Knows
Miscellaneous Need To Knows
A completed purchase order must be on file with me before any purchases can be made. Pick up a purchase order (PO) from me, complete the PO, attach supporting documentation or something to show what the purchase is for and bring to me. Once Ms. Couch approves the PO I will notify you via email that it has been approved and you can check out the pcard and make the purchase.
Never use your own money when making school related purchases. We do not reimburse. Always go through me when making purchases.
ID Badge Replacements for staff are free for NEW staff only. Name change, Title change, Photo Damage, etc. will require a $5.00 fee. Bring the $5.00 to Mrs. McCrary to process. It can take anywhere from 1 to 2 weeks to receive your replacement. Once you receive your badge you will take it to Ms. Fuller in the Media Center to have it activated.
Backup Bookkeeper is Ms. Spurgeon (attendance clerk) Please see her in my absence if you have a question.
If you are over any type of committee, group, club, department, etc. please make sure you are fundraising to support any costs that may pertain to your group throughout the school year.
Managing Your Absences
Managing Your Absences
Managing Absences
Managing Absences
Clickable link to Managing Absences flyer.. Get answers to some of the most common questions!
Requesting Time Off
Requesting Time Off
Prior to requesting time off, please review your available leave balances in the Kronos system.
If you will be off campus for any reason during regular work hours (including professional absences), please complete the Leave Request Form (click link, click download, & complete the form) Email or bring to Mrs. McCrary. After Mr. Pearson reviews your request, Mrs. McCrary will send an email letting you know if your request has been approved/denied and will place it o the school calendar. Approved requests should be entered into the SmartFind system as soon as possible and you must secure a sub.
Full day absences should be entered as 7.5 hours from 8:00 am - 3:30 pm.
Half day morning absences requiring a sub should be entered as 3.75 hours from 8:00 am - 11:45 am.
Half day afternoon absences requiring a sub should be entered as 3.75 hours from 11:45 am - 3:30 pm.
If your position does not require a sub, you may take actual hours needed (rather than full or half day).
If you wake with a personal/family illness, the Leave Request Form is not necessary. Please immediately enter your absence into SmartFind. Please also notify your administrator, office personnel and/or any other teachers/staff impacted by your absence.
For an updated listed of subs that come here regularly please email Mrs. Burnett @ arburnett@greenville.k12.sc.us
Please note personal leave days require pre-approval. Please see the managing absences flyer above.
Leave of Absence
Leave of Absence
If you will be out of work for more than 5 consecutive school days, you must have the proper paperwork on file with the district. You may need to apply for a Leave of Absence (FMLA) to continue using your illness days. Following a Leave of Absence, you must complete a Return to Work Form before resuming your work duties. All forms and additional information can be found on the GCS Website or by contacting GCS Leave Administrator Kaitlyn Noller at hractions@greenville.k12.sc.us or 355-3982.
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