Travel Reimbursement

As a university supervisor, you are allowed reimbursement for mileage for your activities in supervising the teacher candidate interns. Please note the following:

  1. Please submit your mileage reimbursement request at the end of each month (or within 30 days of travel).

  2. You must complete the UMGC Non-Employee Expense Statement. (Note: If you are also adjunct faculty, you will submit your travel reimbursement request directly through Workday.)

  3. The form has automatic formulas that will calculate totals. Please make sure to use the automated calculations! To do this, open the spreadsheet by clicking on the down arrow button below to download the document. Then save it as an Excel spreadsheet on your computer. Open it up to complete.

  4. In the "Mileage Round Trip = X" column, enter the exact round-trip mileage for each trip, including decimals. Please calculate this through Google or MapQuest as round-trip, not just one way and multiplying by 2.

  5. In the "Miles Traveled" cell, again enter the exact same round-trip mileage. Then tab over to the right. Doing so will automatically round the exact mileage up or down.

  6. Be certain to fill out the form completely, including social security number, since it involves financial reimbursement. The form must be signed. There can be no reimbursement without a hand-written signature.

  7. When you print the form, choose to print it as one page. If you have more trips than fit on one form, please complete a new form. Do not hand write additional lines on the form.

  8. Print out MapQuest or Google Maps directions showing the exact same round-trip mileage as indicated on the form. Again, please make sure to calculate round-trip directions. The round-trip mileage on the directions must match exactly the round-trip mileage on the form.

  9. You may be reimbursed for tolls, but you must attach original toll receipts to the submitted expense form for reimbursement to occur.

  10. Submit the signed form, with all supporting documents, for approval to:

Kristin Kubik

Director, MAT Student Support

3501 University Blvd. East

Largo Academic Center - 2114

Adelphi, MD 20783

Please also note that you may also simply email your trip information to Kristin Kubik, who will complete the reimbursement request on your behalf and send back to you to sign and return. If you have any questions about completing the travel reimbursement expense form, please email kristin.kubik@umgc.edu.