Daily Tech Tips

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Tip #9 Major Cyber Security Tips


Tip #8 Create a WiFi QR code for your guests

This hack is a two-step process, but it's worth doing. By the end, you'll never have to give out your WiFi password again. First, visit this site (https://www.qrstuff.com) and use it to create a unique QR code based on your network details. Then visit Etsy for a QR code cross stitch to really add a touch of class to the whole thing. Mounted in a frame, it'll be something special for sure.


Tip #7 Few more tips...

Google: Save any google image

If you want to save any image on google press “Alt” and click on google image. It will automatically be saved to your computer.

MS Word

Have you accidentally closed a word file without saving it? No autosave either? Search “.asd” in the file search under “My PC.” You will find your documents there. Windows system has the backup file for you.

AA

Highlight all the selected words and press shift+F3 to make all caps and lowercase.

Youtube

To download any youtube video, just add “ss” to the URL address between “www.” and “youtube”. Your video will be downloaded right away.

Wifi

The wifi at airports/hotels costs money to log in, you can use it by adding “?.jpg” at the end of the URL address.

Mozilla Firefox

When you copy some words from the internet, use Ctrl+shift+v to paste them. This trick will help you to prevent text from formatting.

Pdf

If you download a PDF file and you see “.exe” in the end. Please delete it, it is a virus.

How to make an essay longer

If you want o make an essay longer, press Ctrl+F, search “,” and change the size of the font from 12 to 14. The essay will look the same, but it will make your paper notably longer.


Tip #6 Use the Tab Key to Scroll Through Forms

If you're filling out a form and want to quickly work your way through it, your Tab key is your friend. Each time you're done with a field and want to move on to the next one, just tap the Tab key and you'll be brought to your desired destination. If you need to go back for any reason, hold the Shift key down and hit Tab and you'll be brought back.


Tip #5 Create Templates For Frequently Used Documents

If you often find yourself using the same documents and don't want to waste time filling in everything each time you access them, consider turning them into a template in Word. The process is surprisingly easy.

Just open or create the document you want to turn into a template. Once it's ready to go, click File>Save As. Choose where you want to save it and when Word asks you to name the file, you'll see an option that says "Save as type." Instead of "Word Document," click the drop-down box and choose Word Template. Save it and you now have a template you can open from here on out and just fill in the important points.


Tip #4 Minimize All Windows

If you have several windows open and you want it to all go away without having to press the minimize button for each window, press Windows key + D, and it will all go away in a single snap. Additionally, you can press Win + D once again to restore minimized windows. Although you can also use Windows + M to show the desktop, some applications such as RocketDock can ignore this command and will stay visible. That’s why we recommend using Windows + D.

In macOS, you can go directly to the desktop by pressing both Command + F3. Pressing this keystroke combination will immediately activate the Mission Control “Show Desktop” feature in macOS and push all windows on screen aside to reveal the desktop of the Mac.

Tip #3 Use Quotation Marks to Narrow Your Search

If you're searching for something in Google but getting bogged down with irrelevant results, consider wrapping your query in quotes. By doing so, Google will only show results that exactly match whatever you might have in quotes. It often makes it easier to find what you're looking for.


Tip #2 Password Managers Can Log In For You

Ever have trouble remember passwords? To address that, several companies offer password lockers that store all of your credentials in one place. So, if you need to find a password, just go into the app and find what you're looking for. If you want quicker password input, many of the lockers will automatically populate username and password fields so you don't need to.


Tip #1 Use the Spacebar to Scroll Up and Down A Page

Using a scroll bar -- or worse, arrow keys -- to move up and down a web page is tedious. So why not move up and down a page more quickly using the spacebar? Tapping on the spacebar on a web page will allow you to quickly scroll down. If you want to go back up, hold Shift while you tap the spacebar.


Tip #31 Try Out Remote Desktop to Do Two Things at Once

Did you forget to send an important file sitting on your computer at home? Rather than running home to get it, load up a remote desktop app on both a computer and your smartphone. You can remotely access your computer as if you're sitting in front of it, get the files you need, and transfer them to your other machine. There are a slew of remote desktop apps you can try, such as Join.me, Real VNC and Splashtop.


Tip #30 Quickly Access the Emoji Menu in macOS

If you just can't find the words to say what you feel and need a little emoji help on the Mac, it won't take long to find the right option. Just hold down the CTRL, Command, and Spacebar at the same time and an emoji list will be displayed. Click your emoji of choice and you'll be good.


Tip #29 Use Your Scroll Wheel to Open A New Tab

When you want to quickly open a link in a new tab, look to your mouse. After placing your cursor on the link, click down on your scroll wheel. It'll automatically open the link in a new tab and save you from opening a new tab, copying the link location, and pasting it in your browser.


Tip #28 Put your USB drive in the right way the first time

Plugging in a USB cable the right way feels like a no-brainer. Then why do we get it wrong on the first try so often?

Here's the secret: Grab any USB cable sitting around your house. See that symbol on one side? It’s not just branding or decoration. That symbol will point up if you’re plugging in horizontally and if you're plugging a cable vertically, the USB symbol will face you. Now you know.



Tip #27 Back up - Sync or Sink!

I know. Unbelievably boring. But really, if you don’t back up your stuff you are asking for trouble. And today, with the various back-up solutions available, there is no reason to have that icy cold feeling creeping up the back of your neck when you realize something really bad has just happened to your computer.

  • If your software has an auto-save function, use it. How long should the interval be between auto-saves? I don’t know. How much work are you OK with re-doing? 10 minutes? 20 minutes? 2 minutes?

  • Full-system backups. Today you can get external hard-drives, off-site network backups, and back-ups that occur while you sleep or while you work. One of my favourite backup utilities is SyncBack SE. The technology is cheap and easy to use. There is no excuse.

  • Smart phone as backup. Your smart phone can do a lot of cool stuff. Did you know you can use it to store your contact information and calendar? A good smartphone like a Blackberry, IPhone, or Palm will easily store all of your contact information and your calendar, and keep it up to date. These phones come with software to allow you to synchronize data with your main computer. You can ensure that both devices have the same calendar and contact information. Never a bad idea. Which brings me to the next item…


Tip #26 Calendars, tasks, & alarms

Our minds can only hold about 4 – 7 pieces of information at one time. Why take up that precious memory capacity remembering to stop at the dry cleaner when you could be thinking about how to deepen relationships with customers?

There are many tools available for your smart phone and your computer that can manage your schedules and to-do lists. I prefer these tools to using paper. Why? For me, the big advantage of digital PIM tools over paper are:

  • The information can be synchronized between devices (no book to lose or forget);

  • They can actively remind you of things that need to be done (so you don’t to have to remember to check your book to remember what you need to do);

  • They can be set to schedule your repeating events and reminders, daily, weekly, monthly, etc. This saves you the time of having to write every repeat event down. When the schedule changes you don’t have to erase and rewrite.


Tip #25 How to Download Music

There are a variety of ways to get new music on to your computer or other device so you can listen to your favorite music any time you’re in the mood.

You have two options:

  1. You can download music directly to your device, or;

  2. You can use a streaming or cloud-based service to listen to music that acts like a custom radio station of just your favorite tunes.

Each method has its pros and cons.

How to Download Music

Downloading means it takes up space on your device, but it's always available whether you are online or not. This solution works great when you're traveling or where you might not have a reliable (or free) Internet connection. With no worries about connectivity, you can relax and enjoy the music.

A couple of options for downloading music free are MP3Jam*, and Frostwire*. Great apps and easy to work with. Just download the app, search for your favorite music, then download your favorite songs or albums to your device. Now you are ready to listen and enjoy.

How to Stream Music

Streaming gives you access to an infinite playlist and some of the most popular sites to stream music from are Pandora*, and Spotify*. Being able to listen to whatever you want is great, but if you don’t have an Internet connection, it’s a no go.

For your Kindle*, you can use the Pandora app if you’re on a Wi-Fi network. That way you can listen to music while you’re reading an ebook without worrying about the relatively small storage capacity of the Amazon Kindle devices.

On the iPad* there are a number of options: You can use iTunes* to listen to purchased music or stream music directly from Pandora or Spotify. There are also tons of Internet-based radio stations. An app like iHeart Radio* lets you listen to your favorite radio stations without a tuner, whether it’s island music from Miami, indie rock from Los Angeles, or jazz from New Orleans.


Tip #24 The Benefits of Connecting Your Laptop to a Monitor

Laptops aren’t just wireless, portable desktop computers. With the right setup, you can turn your laptop computer into a multi-tasking workhorse that’ll make you say “Gee, I never thought I could do all that!” All you need to do is follow the simple instructions below on how to connect a laptop to a monitor. Then you’ll be set.

Getting more screen inches isn’t the only reason someone might want to connect a monitor to a laptop. Here are a couple of scenarios that spell out some of the other benefits.

  • Multi-tasking: Connecting your laptop to a monitor enables you to go into split screen mode, where you can watch a movie on your PC monitor and tweet about it on your laptop screen. This gives you a cool setup that prevents you from having to keep toggling back and forth between applications.



  • More screen real estate: By connecting your laptop to a monitor, you can literally double the size of your available screen space. Functions can be moved from one screen to the other so that you don’t have to shrink windows down or toggle to see two programs at the same time. This type of setup is ideal for a number of scenarios, from leisure activities like video chatting while you’re on Facebook to updating a work spreadsheet while you’re referencing facts on another platform.



  • Extra options in Windows* 11: With Windows* 11, you can choose between a traditional desktop view or the new metro menu. But when you connect your laptop to a second desktop screen, you can actually have your proverbial cake and eat it too by running both at the same time.



Tip #23 How to recover deleted files

Look in the Recycle Bin

Just double-click on the Recycle Bin or trashcan and you can see everything that's inside. Did you find what you thought you had deleted? Simply drag it back onto your desktop, and you are good to go. If it's not in your trashcan, then there are a number of other things you can try to recover a deleted file.

Hopefully you have been doing backups. If so, you can recover an earlier version of your file through the recovery service in backup. It might be a day old, but it’s better to lose a day than lose everything.

How to Recover Deleted Files Using File History

If you are not doing backups, hopefully you have turned on File History Backup. If you're running Windows* 10, select the Start button, select Settings > Update & security > Backup > Add a drive, and then choose an external drive or network location for your backups.

To Restore That Important Missing File or Folder:

  1. Type Restore files in the search box on the taskbar, and then select Restore your files with File History.

  2. Look for the file you need, then use the arrows to see all its versions.

  3. When you find the version you want, select Restore to save it in its original location. To save it in a different place, press and hold (or right-click) Restore, select Restore to, and then choose a new location.

No Backups?

If you don’t have any backups and your file is not in the trash, you might want to try one of the many file recovery programs out there, either a free one or a commercial app like Piriform Recuva*, or Stellar Data Recover*.

Another option is Disk Drill*, a recovery tool originally designed for Mac* and now available for Windows. It offers help with partition loss, hard drive reformatting, failed boot-ups, accidental deletions, and more.



Tip #22 Built-in dictation

Do you send texts with Siri or Google Assistant? It’s a big time saver. You can use built-in dictation on your computer, too.

It’s super simple on a Windows PC.

  • Press the Windows key + H to open the dictation toolbar.

  • Note: If this is not already enabled, click the link that pops up to turn it on.

On a Mac, it requires a bit more setup.

  • Click the Apple logo, then System Preferences.

  • Choose Keyboard > Dictation. Make sure this is set to On. You can set up a shortcut to start dictation here, like hitting the Control key twice.

  • Now, open a document, tap the cursor, then tap your shortcut. You can also select Edit > Start Dictation.

  • A microphone will appear. Hit Done when you’re finished.



Tip #21 Increase or decrease font size in Word

To increase or decrease the font size of text in Microsoft Word, follow these steps.

  1. Highlight the text that you want to make bigger or smaller.

  2. To increase the font size, press Ctrl+]. (Press and hold the Ctrl, then press the right bracket key.)

  3. To decrease the font size, press Ctrl+[. (Press and hold the Ctrl, then press the left bracket key.)

Tip #20 ALT + TAB

If you use a laptop, this tip can be rather handy. When you need to switch to another open window (say you have Word, the internet, and Excel open at the same time), then hold down ALT and TAB. This will allow you to quickly cycle through to the next open program without having to look to that dreaded touchpad for assistance.


Tip #019 CTRL + BKSP

Holding down the backspace button to delete multiple letters at once is such a waste of time. If you need to delete one whole word, hold down CTRL and Backspace simultaneously. To delete multiple words, hold down the CTRL button and continue to tap on the Backspace button until you’ve deleted everything that needs to go away.


Tip #018 Lock your Computer

It’s important to lock your computer when you aren’t using it. Someone with full access to your computer could copy your passwords, steal your files, or impersonate you using your online accounts. The easiest way to prevent unauthorized access to your computer is to lock it when you are away because you will not shut down any program you are working on. All you have to do to get back in is enter your password, and you can pick up where you left off.

Pressing Windows Key + L will immediately lock your computer on any version of Windows. On macOS use Cmd + Option + Power to log off. In the latest revision of macOS (High Sierra), a quicker option to simply lock the screen was added, which works using the shortcut Cmd + Ctrl + Q.



Tip #017 Rename Files Sequentially on Windows or Mac

Do you have multiple files you need to rename? Thankfully, batch-renaming files in Windows and macOS isn’t difficult. If you’re using a Windows computer, select all the files you want to rename and right-click on the first one in the list, choose Rename from the menu, and type in the name. This will automatically change all the other files with the same root name with a suffix: (1), (2), and so on.

The process works much the same way on a Mac. Select the files you want to rename, right-click (or hold down the Control key and click) the group, and choose Rename [Number] Items from the contextual menu. Supply a keyword, and the Mac will rename the files and tack on a number in a sequence.



Tip #016 Enable Night Mode on All Your Devices

Enabling night mode can come in handy if you usually work at night or like to read with the lights off. Whether you’re on Mac or Windows, you might want to try using F.lux. However, both operating systems have some built-in support for night mode.


Tip #015 YouTube Keyboard Shortcuts

You can save time navigating YouTube with keyboard shortcuts. Apart from pressing the space bar to play or pause a video, you can also press K (holding down either of these keys also plays the video in slow motion. Pressing the 0 (zero) key on your keyboard will jump to the beginning of a video while the End key goes to the end of the video.

The Home key also works for jumping to the start of a video. Pressing J and L will step forward/backward 10 seconds while M works for mute. Pressing the F key switches between full-screen and normal mode while hitting Esc exits full-screen mode.



Tip #014 Password Protect your Files

The simplest way to lock down access to specific files is to create an encrypted archive. If you’ve installed a copy of WinRAR, 7-Zip, or The Unarchiver for Mac, you can create a new archive, select to encrypt its content, and password-protect them.


Tip #13 Cut Down on the Number of Apps Running at Startup

If your PC is taking too long to boot, it’s likely because you have too many programs running at startup. Luckily, you can easily reduce them, allowing your PC to launch faster. On most Windows computers, you can access the Task Manager by pressing Ctrl+Shift+Esc, then clicking the Startup tab. Select any program in the list and click the Disable button if you don’t want it to run on startup.

In Windows 7 and earlier, the process is a little different – open run (Windows key + R) and enter MSConfig to access a window with a similar startup section. If you’re on Mac, you can remove or hide startup applications by going to System Preferences > Users & Groups > Select your user and click on the Login Items tab.



Tip #12 Undo Everywhere with a Simple Keyboard Shortcut

Did you know you can undo nearly any action in a Windows operating system? You probably know that pressing Ctrl + Z will undo anything you just typed, but this also applies to everything else. For example, if you accidentally moved or deleted a file, hitting Ctrl + Z will bring it right back to its original location. Additionally, you can redo anything you undid by pressing Ctrl + Y.


Tip #11 Multiple Monitor Control

Multiple Monitor Control, Window Snapping, and Cycling Through Open Windows

If you’re using multiple monitors, pressing the Windows Key + Arrow Keys will quickly snap a window to the side of either monitor. You can also hit Shift + Windows Key + Arrows if you want the window to jump to the next monitor, but if you want to quickly set up a second display or projector, press Windows + P.

For Mac users, you can use Mission Control to manage virtual desktops, peak at your desktop, and switch between apps. However, Macs don’t support window snapping out of the box, so you may need an app to do that.

Pressing Alt + Tab allows you to cycle through currently open windows (Alt + Shift + Tab will cycle backward). In macOS, the shortcut is Cmd + Tab. This makes switching back and forth between running processes quick and painless.


Tip #10 How unwanted emails affect

  • Ransomware attacks

  • Computer Viruses + Malware

  • Phishing attacks

  • Data theft

  • Financial loss

  • Sensitive material could be leaked

  • Email impersonation, which could damage your business reputation

  • reduced productivity

  • unwanted emails make it easier to miss important emails

  • impact your network’s performance by increasing mail-server traffic


Tip #09 Secure your mobile Devices

  1. Create difficult mobile passwords, not your birth date or bank pin!

  2. Install apps only from trusted sources

  3. Keep your device updated

  4. Avoid sending sensitive and personal information over texts or emails


Tip #08 having a slow computer ?

Go to RUN( Window Key + R), works with Windows OS only

Type --> temp --> Press enter--> Ctrl +A --> Shift + Del --> Yes

(Tick on skip, and continue - these files are in use). REPEAT with

RUN-> type --> %temp% --> ctrl + A --> Shift + Del.(tick on skip) and finally

RUN-> type --> prefetch -->(Yes)--> ctrl + A --> Shift + Del.


Tip #07 Open new google docs/sheet/slide

Google docs -> in a new tab-> type "docs.new"

Google Sheet --> in a new tab-> Type "sheets.new"

Google Slides --> in a new tab --> type "slides.new"

Tip #06 Take a screenshot / Crop it

Screenshots : Window Key + PrintScreen (windows) or Command + Shift + 3 (Mac)

To get a cropped screen shot :

On a Mac, press Command + Shift + 5, and a rectangle will emerge, which you can manipulate as much as you want. Command+Shift+4 -> drag to get a cropped picture.

On Windows 10, go to Start, enter the Search Bar, and type Snipping Tool. This will give you a similar box that you can drag to any shape over your screen.

Tip #05 Download videos from youtube

Google : Open the video in youtube and click on the URL in the address bar. Click in front of 'y' on youtube and type 'ss'. Press Enter

It will open 'savefrom.net' page wit the video ready for download. Click download and check you downloads folder.

Tip #04 Re-Open a closed browser tab

It happens all the time. You have a dozen tabs open in your browser and accidentally close the wrong one. You could open up your browser’s history and reopen the tab from there, or you can do it with a couple of keystrokes

Hit Ctrl+Shift+T on your PC or Command+Shift+T on your Mac to automatically reopen the tab you just closed.

Press Ctrl+T to get a new Tab

Tip #03 Have I been Pwned?

Check if your email or phone is in a breach. It allows us to search across multiple data breaches to see if our email or phone number has been compromised.

check in at https://haveibeenpwned.com

Tip #02 Download videos from youtube

Google : Open the video in youtube and click on the URL in the address bar. Click in front of 'y' on youtube and type 'ss'. Press Enter

It will open 'savefrom.net' page wit the video ready for download. Click download and check you downloads folder.

Tip #01 Confidential gmail mode

Google has a little-known feature that can help you send sensitive information over Gmail. The feature is known as confidential mode and it has to be enabled manually. Gmail confidential mode has been there for some time now.

What it essentially does is it prevents emails from getting forwarded, copied or printed. Also, the receiver can’t download messages or attachments. Having said that, the receiver of the email can take screenshots of the same.


Questions?

Contact [ict@zhemgang.gov.bt] to get more information