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Building administrators and support staff supervisors are responsible for identifying obsolete or surplus equipment and supplies within their area(s) of responsibility. Each year, a determination will be made of which equipment and inventoried items are obsolete and cannot be salvaged or utilized effectively or economically by the District. District equipment and inventoried items that are obsolete, surplus, or unusable by the District will be disposed of in such a manner that is advantageous to the District.

Following approval by the Board, the Superintendent is authorized to dispose of obsolete and surplus equipment and supplies in the following manner:

1. Reassign the items, as needed, to other locations within the District; 

2. Centralize the storage of items of potential usefulness; and/or 

3. Discard or sell as surplus those items determined to be of no further use or value

to the District.

Items may be sold in the following manner:

1. Offer to sell the items to local municipalities or local non-profit organizations;

2. At a public sale, including internet sales and auction services. In the event of a public sale, notice of availability of such equipment, supplies and materials and requests for bids will be disseminated through announcements in local newspapers and other appropriate means. The general public, as well as staff members who are not Board members, officers, or involved in the purchasing function, will be eligible to bid on the equipment, supplies and/or materials; and/or

3. Scrap for the best obtainable amount or discard in the safest, least expensive manner (including donation to non-profit organizations or other local governments if not saleable).

Textbooks

Textbooks that lose their educational value as a result of changes in the curriculum or educational programs may be disposed of in the following manner:

1. Sale for the highest possible price, through bid or public sale;

2. Sale for the highest possible price to local schools;

3. Donation to appropriate charitable organizations; and/or

4. Disposal in the safest, least expensive, and environmentally friendly manner.

Cross-ref:  6640, Inventories/Capitalization

Ref: General Municipal Law §§51; 800 et seq.

Ross v. Wilson, 308 N.Y. 2d 605 (1955)

Matter of Baker, 14 EDR 5 (1974)

Op. St. Compt. 58-120

Adoption date: December 1, 1995

Amended date: April 29, 2008

Amended date: November 7, 2022

Amended date: February 12, 2024