The Board designates Lisa Sanfilippo, Assistant Superintendent for Business, as the Purchasing Agent for the District and will confirm such designation at the annual organizational meeting. Under the general supervision of the Superintendent or designee, the Purchasing Agent will be responsible for administering all purchasing activities and ensuring the quality and quantity of purchases made by the District.
All purchases will be made through the Business Office by the Purchasing Agent or designee, subject to the approval of the Superintendent or designee.
The Purchasing Agent is authorized to issue purchase orders without prior approval of the Board when formal bidding procedures are not required by law and budget appropriations are adequate to cover such obligations.
The Purchasing Agent will be responsible for preparing all bid specifications and a statement of general bidding conditions to be included in every notice or invitation to bid. If there are questions concerning specifications, the Purchasing Agent will consult with the requisitioner to clarify the matter so as to ensure that the appropriate goods or services are obtained.
The Board authorizes the Superintendent or designee to sign such contracts, documents, agreements and other instruments, in writing, that financially bind and obligate the District, provided that the total amount of any such instrument does not exceed $10,000.
The procedure for authorizing and maintaining the records for these contracts is as follows:
A copy of the signed contract must be attached to the purchase order sent to the Assistant Superintendent for Business for approval. The contract should be entered into before purchase order authorization, except in emergency situations that may impact the continuity of operations as determined by the Superintendent or Assistant Superintendent of Business. A notation “Contract Attached” must appear prominently on the face of the purchase order.
A copy of the signed contract will be kept in the originator’s files. In the individual schools, files will be kept in the main office.
Upon request, a list summarizing all contracts and associated costs will be produced by the originators. An ongoing list of approved contracts will be maintained by the originators.
The Board authorizes the payment in advance of an audit of claims for all public utility services, postage, freight and express charges, in accordance with law.
Ref: Education Law §1709(20-a)
Adoption date: December 1, 1995
Amended date: February 26, 2008
Amended date: December 18, 2017
Reviewed date: August 2, 2022
Amended date: October 24, 2022
Amended date: October 23, 2023
Reviewed date: September 4, 2025