The Committee on Special Education (“CSE”) has adopted these guidelines on IEEs in order to explain the rights of parents/guardians and the responsibilities of the District with regard to IEEs, and also to avoid any misunderstandings.
DEFINED
An independent educational evaluation (IEE) is an evaluation conducted by a qualified examiner who is not employed by the District responsible for the child’s education.
If the parent/guardian disagrees with the evaluation conducted by the District, the parent/guardian may request, in writing, one IEE at public expense for each District evaluation, specifying the evaluation(s) to be completed. The request should be sent to the Director of Pupil Personnel Services, Yorktown Central School District, 2051 Baldwin Road, Yorktown Heights, NY 10598. The District must either ensure that the IEE is provided at public expense or initiate an impartial hearing to show that its evaluation is appropriate. If the impartial hearing officer determines that the District’s evaluation is appropriate, the parent would not have the right to a publicly funded IEE or to reimbursement for an IEE they may have already obtained, but may present any evaluations obtained by the parent for consideration by the CSE.
PUBLIC EXPENSE
The District will fund the cost for an IEE at the rates set forth below. Exceptions to the rates, as set forth below, may be permitted upon reasonable evidence of extenuating circumstances.
Independent Educational Evaluation (IEE) Rates:
Neuropsychological: $5500
Psycho-Educational: $1900
Speech/Language: $900
Psychiatric: $1800
Occupational Therapy: $550
Physical Therapy: $550
PAYMENT
The District may pay for an independent evaluation or assessment only if conducted by an individual who possesses a current license or certification from New York State in the area of the evaluation.
The District, upon receiving a request for an IEE, will forward an acknowledgement letter to the parent/guardian. Such letter may include a request for any further information needed by the District to reach a decision regarding approval and/or payment. The parent/guardian will be notified, in writing, within a reasonable time whether the District has approved the IEE. If the request is approved, a copy of the written report regarding the evaluation and a copy of the evaluator’s current license or certification from New York State in the area of the evaluation must be attached to the bill or invoice for the evaluation. The evaluation may not commence prior to the approval of the IEE by the District. The bill for the evaluation will include a detailed breakdown of costs (e.g., record review, client interview, test administration, scoring and interpretation, and report writing, etc.). If the parent paid for the District approved IEE and is seeking reimbursement for its cost, then proof of payment and a request for reimbursement must accompany the bill/invoice as well as the written report regarding the evaluation and a copy of the evaluator’s current license or certification from New York State in the area of the evaluation.
If the request for the IEE is denied, the reason(s) for the denial, as well as the intention of the District to initiate a hearing to support this refusal, will be addressed to the parents/guardians in writing.
RESPONSIBILITIES
Parents/Guardians may select any professional who meets the criteria stated in this regulation. It is the responsibility of that independent evaluator to contact the District to arrange, where appropriate, for date(s) of classroom visitations and/or discussions with school staff. The independent evaluator is also responsible for sending a copy of their current New York state license to the Director of Pupil Personnel Services.
The District has the responsibility to designate the geographic area within which the parent/guardian must have the independent evaluation at public expense. The District will permit parents/guardians to select any qualified independent evaluator in practice within a 100 mile radius of the District at the time the parent/guardian makes the request of the District, as long as the qualified professional selected by the parent/guardian is a certified and/or licensed evaluator in New York State. An independent evaluator is qualified when such individual meets the same criteria the District uses when it initiates an evaluation.
ADDITIONAL INFORMATION
Parents/Guardians can obtain further information on IEEs by contacting the Director of Pupil Personnel Services at (914) 243-8150. Parents/Guardians can also contact the New York State Education Department for additional information on IEEs at (914) 940-2900.
Ref: 8NYCRR§§200.1(u); 200.5(a)(1)(vi)(a)
34CFR§§300.12; 300.503
Adoption date: December 1, 1995
Amended date: May 19, 2008
Reviewed date: April 24, 2017
Amended date: September 17, 2018
Amended date: August 28, 2023
Amended date: September 15, 2025