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The Board is required to hold an annual organizational meeting in July each year. The purpose of the organizational meeting is to elect officers of the Board and make the proper appointments and designations of other District officers and employees for the proper management of the District during the school year.

The Board will hold its annual organizational meeting on the first Tuesday in July. The Board may, by resolution, choose to hold the meeting on a date during the first 15 days in July that is not a legal holiday.  

The District Clerk will call the meeting to order, and preside until the election of a new president. The order of business to be conducted at the organizational meeting will include items required or implied by state law and/or regulation. The Board may also conduct general District business, including properly entering into executive session, if necessary.

I. Oath of Office

The District Clerk will administer and countersign the oath of office to newly-elected and re-elected Board members in attendance at the meeting. The oath will conform to Article XIII-1 of the New York State Constitution, and Section 10 of the Public Officers Law. Any oaths taken outside of the annual organizational meeting will be entered into the minutes of the next Board meeting. No new Board member will be permitted to take office or vote until they have taken the oath of office.

II. Election of Board Officers

The Board will elect a president and vice-president for the ensuing year, and the District Clerk will administer the oath of office to them. A majority of all members of the Board is necessary for a valid election.

III. Appointment of District Officers

The Board will appoint and the Board President or District Clerk will administer the oath of office to the following District officers:

District Treasurer

Deputy Treasurer

District Clerk

Claims Auditor

IV. Appointment of Other Positions

The Board will appoint the following positions:
  

School Physician

School Attorney

Special Counsels

Attendance Officer

Designated Education Official

Records Access Officer

Internal Auditor

Records Appeal Officer

Asbestos Designee

Data Protection Officer

Section 504 Hearing Officer(s)

McKinney-Vento Liaison

Purchasing Agent

Other Consultants

Title IX/Title VII Complaint Officers

Title VI Complaint Officer

Central Treasurer(s) Extra Classroom Activity Acct

Election Clerks and Inspectors

Building Level DASA Coordinators

Districtwide DASA Coordinators

Committee on Special Education (CSE)

Committee on Preschool Special Education (CPSE)

Records Management Officer

Independent External Auditor

Other Consultants

V. Bonding of Personnel

The Board will bond the following personnel handling District funds:

District Clerk

Claims Auditor     

Deputy Treasurer

District Treasurer

Central Treasurer, Extra Classroom Activity Account

The Board may, in each instance, specify the amount of the bond it intends to obtain. The Board may include any of the above officers in a blanket undertaking, pursuant to law and Commissioner's Regulations, rather than bond individuals.

VI. Designations

The Board will designate/approve:

Official depositories for District funds

Official District newspapers

The Law Enforcement Unit for purposes of FERPA

The rate for mileage reimbursement

The prices for school meals

The Board shall also adopt the rotational list of impartial hearing officers for the District as provided by the State Education Department

The day and time of regular Board meetings

The rate for mileage reimbursement

The calendar for the upcoming school year (if not already adopted)

Tuition rates for non-resident students

VII. Authorizations:

a. of person to certify payrolls;

b. of contracts for student services (such as health, cafeteria), and tuition contracts, when necessary;

c. of attendance at conferences, conventions, workshops, etc., with designated expenses;

d. to establish petty cash funds (and to set amount of such funds);

e. to designate authorized signatures on checks;

f. of Board and District memberships in professional organizations; 

g. to offer District employee and officer indemnification under Public Officers Law §18;

h. of positions entitled to use District-owned cell phones and credit cards;

i. of Board designated representative(s) for appointing Impartial Hearing Officers; 

j. of Board designated administrator to enter into resolution session agreements, subject to the Board’s ability to reject the settlement within three days; and

j. of Superintendent or designee to approve budget transfers, and the monetary limits of such transfers.

Cross-ref:

2270, School Attorney

2220, Board Officers

2230, Appointed Board Officials

2310, Regular Meetings

5100, Comprehensive Student Attendance

5300, Code of Conduct

6240, Investments

6650, Claims Auditor

6680, Internal Audit Function

6690, Audit Committee

6700, Purchasing

6741, Contracting for Professional Services

Ref: New York State Constitution, Article XIII, §1

General Municipal Law §103(2) (official newspapers)

Public Officers Law §§10; 13; 30

      Education Law §§ 305(31) (designated educational official); 701 (meeting to elect president, may elect vice president); 1707 (date of meeting); 1904 (central high school districts in Nassau county); 2130 (appoint clerk, bonded treasurer and bonded tax collector); 2504 (small city meeting during the first week of July, day and time of regular meetings)

   8 NYCRR § 104.1 (requirement to review attendance data)

Adoption date:   December 1, 1995

Amended date:  October 20, 2008

Amended date:  September 11, 2017

Amended date:  October 2, 2023