The Board is required to hold an annual organizational meeting in July each year. The purpose of the organizational meeting is to elect officers of the Board and make the proper appointments and designations of other District officers and employees for the proper management of the District during the school year.
The Board will hold its annual organizational meeting on the first Tuesday in July. The Board may, by resolution, choose to hold the meeting on a date during the first 15 days in July that is not a legal holiday.
The District Clerk will call the meeting to order and preside until the election of a new president. The order of business to be conducted at the organizational meeting will include items required or implied by state law and/or regulation. The Board may also conduct general District business, including properly entering into executive session, if necessary.
I. Oath of Office
The District Clerk will administer and countersign the oath of office to newly-elected and re-elected Board trustees in attendance at the meeting. The oath will conform to Article XIII-1 of the New York State Constitution, and Section 10 of the Public Officers Law. Any oaths taken outside of the annual organizational meeting will be entered into the minutes of the next Board meeting. No new Board trustee will be permitted to take office or vote until they have taken the oath of office.
II. Election of Board Officers
The Board will elect a president and vice-president for the ensuing year and the District Clerk will administer the oath of office to them. A majority of all trustees of the Board is necessary for a valid election.
III. Appointment of District Officers
The Board will appoint and the Board President or District Clerk will administer the oath of office to the following District officers:
District Treasurer
Deputy Treasurer
District Clerk
Claims Auditor
IV. Appointment of Other Positions
The Board will appoint the following positions:
School Physician School Attorney
Special Counsels Attendance Officer
Designated Education Official Records Access Officer
Internal Auditor Records Appeal Officer
Asbestos Designee Data Protection Officer
Section 504 Hearing Officer(s) McKinney-Vento Liaison
Purchasing Agent
Title IX/Title VII Complaint Officers
Title VI Complaint Officer
Central Treasurer(s) Extra Classroom Activity Acct
Building Level DASA Coordinators
Districtwide DASA Coordinators
Committee on Special Education (CSE)
Committee on Preschool Special Education (CPSE)
Records Management Officer
Independent External Auditor
Other Consultants
V. Bonding of Personnel
The Board will bond the following personnel handling District funds:
District Clerk
Claims Auditor
Deputy Treasurer
District Treasurer
Central Treasurer, Extra Classroom Activity Account
The Board may, in each instance, specify the amount of the bond it intends to obtain. The Board may include any of the above officers in a blanket undertaking, pursuant to law and Commissioner's Regulations, rather than bond individuals.
VI. Designations
The Board will designate/approve:
Community-based Organizations
Official depositories for District funds
Official District newspapers
School-related Organizations
The rate for mileage reimbursement
The rotational list of impartial hearing officers for the District as provided by the State Education Department
The day and time of regular Board meetings
The calendar for the upcoming school year (if not already adopted)
Tuition rates for non-resident students
VII. Authorizations:
a. of person to certify payrolls;
b. of contracts for student services (such as health, cafeteria) and tuition contracts, when necessary;
c. of attendance at conferences, conventions, workshops, etc., with designated expenses;
d. to establish petty cash funds (and to set amount of such funds);
e. to designate authorized signatures on checks;
f. of Board and District trusteeships in professional organizations;
g. to offer District employee and officer indemnification under Public Officers Law §18;
h. of Board designated representative(s) for appointing Impartial Hearing Officers;
i. of Board designated administrator to enter into resolution session agreements, subject to the Board’s ability to reject the settlement within three days; and
j. of Superintendent or designee to approve budget transfers, and the monetary limits of such transfers.
Cross-ref: 2270, School Attorney
2220, Board Officers
2230, Appointed Board Officials
2310, Board of Education Meetings
5100, Comprehensive Student Attendance Policy
5300, Code of Conduct
6240, Investments
6650, Claims Auditor
6680, Internal Audit Function
6690, Audit Committee
6700, Purchasing
6741, Contracting for Professional Services
Ref: New York State Constitution, Article XIII, §1
General Municipal Law §103(2) (official newspapers)
Public Officers Law §§10; 13; 30
Education Law §§ 305(31) (designated educational official); 701 (meeting to elect president, may elect vice president); 1707
(date of meeting); 1904 (central high school districts in Nassau county); 2130 (appoint clerk, bonded treasurer and bonded tax collector); 2504 (small city meeting during the first week of July, day and time of regular meetings)
8 NYCRR § 104.1 (requirement to review attendance data)
Adoption date: December 1, 1995
Amended date: October 20, 2008
Amended date: September 11, 2017
Amended date: October 2, 2023
Amended date: September 23, 2024
Amended date: September 15, 2025