Below are step-by-step directions for submitting reimbursement (cash) requests for funds awarded for literacy and assessment tools (FastBridge, LETRS, etc.), ESSER I SEA Reserve, EANS, and IDEA Stipend grants.
For help, questions, or concerns, please contact Danielle Netzer at danielle.netzer@wyo.gov
Select 2020 for the Fiscal Year
Navigate to the Payments without Online App section
Click the blue arrow to the left of your grant
Fastbridge, LETRS, and other Student Assessment Tool Grants, and IDEA Stipend: for these grants, you will see a line for each separate series code
SEA ESSER Reserve Grants: for this grant, you will see one line titled "ESSER I Reserve Grant"
EANS Grants may see both
Ignore any lines titled "Do Not Use."
Click the Payments button to the right of the line you want to work on. Do not click the Open button - it will result in an error code.
4. Click View Cash Requests/Expenditure Reports
5. Click Create New Request
6. Select the appropriate Series Code for the request - literacy assessment tool grants, IDEA Stipend grants will see only one series code
7. Enter the Expenditure Description and Itemization for each line item you are submitting; please include the text "partial payment" if you are not requesting the full amount on this request, and include it on each line, this helps with our auditing processes.
8. Enter the dollar amount you are submitting in the Reimbursement Request column
9. Enter the Begin Period Expense date value - this is the earliest order date for an item/subscription/thing, or worked date for salaries/benefits/stipends.
10. Enter the End Period Expense date value - this is the latest order date for an item/subscription/thing, or worked date for salaries/benefits/stipends.
11. In Submitted by: enter your first and last name.
11. If you are submitting your first cash request for a grant, you will see this text:
All Wyoming LEAs awarded funds from ESSER I, via the Wyoming Department of Education (WDE) for literacy assessment tools, are required to agree to the assurances included in this PDF document. The LEA administrator must sign this document as evidence of agreement to the assurances. The signed, scanned document must be uploaded in this GMS application and is required for reimbursement request approval.
You will need to print, complete, and upload the assurances.
All requests will require documentaiton of expenses:
12. Click Browse and select your documentation files - make sure there are no special characters (!@#$%^&*()_+=[]{}:;"<>.,?/'`~) in your filename and that the file in no larger than 10 MB.
13. Click Upload
14. Click Save Page
15. When you are ready to submit your request, click Submit
The GMS will then display a confirmation page.
You can see the status of your request in the Cash Request/Expenditure Report Menu