Imaging Services

Storing records in electronic format is recommended, when appropriate. However, some records containing historical content must be maintained in their original format. The State offers imaging services, microfilming and other services through the State Use Approved Commodities and Services (WVARF) statewide contract. See the contract below for services, pricing, and ordering instructions.

Although agencies are permitted to convert paper records to electronic records when appropriate, the paper documents must not be destroyed without approval unless their approved records retention and disposal schedule clearly identifies those records that will be converted to electronic format and destroyed. For further information contact the Records Management Program Administrator.

WVARF State Use Approved Commodities and Services