Wellesley Public Schools
Special Education Process and Procedure Guide
Revised and Updated August, 2021
Introduction
Procedural Safeguards
Resources
Student Services Contact Information (Word Doc)
Parent’s Notice of Procedural Safeguards (Link to DESE)
MA Special Education Laws and Regulations (Link to DESE)
Child Find Obligations
General Education Interventions
Referral for Initial Evaluation
Assessments
Reevaluation Process
Outside Evaluations
Independent Evaluations
Extended Evaluations
Determining Eligibility
Resources:
“Is Special Education the Right Service? A Technical Assistance Guide” - MA DESE (Link to DESE)
N1 (Word Doc)
N1A (Word Doc)
Waiver of Assessment Form (Word Doc)
N2 (Word Doc)
ED1 Eligibility Flowchart (Word Doc)
Disability Definitions (Link to DESE - 603 CMR 28.02)
DESE Advisory - Specific Learning Disability (Link to DESE)
Specific Learning Disability (SLD) paperwork (Word doc)
Parents Notice of Procedural Safeguards (Link to DESE)
Required Team Membership, Excusal, Scheduling
Development of the IEP
Immediate provision of an IEP
Writing an N1
Finding of No Eligibility - N2
Guidance on when New IEP or Amendment
Least Restrictive Program Selected
Change of Placement - Graduation or 22nd Birthday
Accessing Parent's Private Insurance
Acceptance/Rejection of IEP
Resources
Meeting Invitation (Word Doc)
Attendance Sheet (Word Doc)
Meeting attendance excusal form (Word Doc)
Cherry Sheet (Word Doc)
Sample Agenda - Initial Meeting (Word Doc)
Sample Agenda - Annual (Word Doc)
Sample Agenda - Annual (Word Doc)
Sample Agenda - Reconvene (Word Doc)
Team Meeting Summary Template (Word Doc)
Team Summary Form with Service Delivery Grid (Word Doc)
Sample Blank IEP (Word Doc)
PL1 (Word Doc)
Program Descriptions - 3 and 4 year olds (Word Doc)
Program Descriptions - Elementary (Word Doc)
Program Descriptions - Middle (Word Doc)
Program Descriptions - High School (Word Doc)
Summary of Student Performance (Word Doc)
Procedures and Necessary Considerations
Resources:
General Requirements
High School Graduation or Turning 22
Maintenance of Progress Reports
Resources
Compliance with Code of Conduct
Discipline Procedures
Special Circumstances
Protections for Students Not Yet Eligible
Suspension Log
Resources:
Transition Planning
Age of Majority
Resources
Transition Timeline and Steps (Word Doc)
Transition Planning Form (Word Doc)
Transition Planning Checklist (Word Doc)
Age of Majority form (Word Doc)
DESE Advisory - Age of Majority (2011) (Link to DESE)
688 Referral Form (Link to DESE)
A Guide to Chapter 688 (Link to DESE)
Guidelines for Referral (Link to DESE)
Requirements
Resources:
Requirements and Documentation
Resources
Wellesley Public Schools Bullying Prevention and Intervention Plan (Link to WPS website)
Wellesley School Committee Policy (JICFB) (Link to Wellesley SC policy)
Technical Assistance Advisory SPED 2011-2: Bullying Prevention and Intervention (Link to DESE)
Incident Reporting Form (Link to WPS website)
Guidelines for Observations
Resources
Technical Assistance Advisory SPED 2009-2 (Link to DESE)
School Committee Policy IHBAA- Observations of Special Education Programs (Link to WPS policy)
Parent Request for Observation Form (Word Doc)
Overview
MCAS 2.0
MCAS Appeal Procedures
Resources
MCAS section (link to DESE).
Advisory 2002-4-REVISED - Special Ed Students in Out of District Placements Participating in MCAS (Link to DESE)
Student Records and Confidentiality
Teaching Assistants and Paraprofessionals
Taping a Team Meeting
Parent Request for an Attorney to Attend Team Meeting
Request for Assistive Technology
Request for Translations/Interpreters
Parent Requests for Private School Application Documents
Instructional Groupings and Age Span Requirements
Equal Opportunity to Participate in Extracurricular Activities
Continuum of Alternative Services and Placement
Dispute Resolution
Resources
Student Record Regulations (Link to DESE)
Student Records: Questions, Answers, and Guidelines (Link to DESE)
Letter to Non-Custodial Parent (Word Doc)
Request for Access to Student Record by Non-Custodial Parent (Word Doc)
Principal Letter to Custodial Parent (Word Doc)
Custodial Parent Waiver of Written Notice (Word Doc)
March 20, 2014 DESE Advisory (Link to DESE)
Teacher Assistant Request Form (Word Doc)
Teacher Assistant Feedback Form (Word Doc)
Translation/Interpreter Request Form (Word Doc)
Assistive Technology Referral Form (Word Doc)
Assistive Technology Parent Questionnaires (Word doc)
Equipment Loaner Form (Word Doc)
Memo from Director - SE 34 (Word Doc)
Bureau of Special Education Appeals (Link to Mass.Gov)
(603 CMR 28.08) (Link to DESE)
Student Services Presentation October 2018 (CPR overview) (PDF)
Out of District Placements
Private School/Private Pay
Educational Services in the Home or Hospital
Resources:
Physical Restraint
Time Out and Seclusion
Resources
School Committee Policy JKAA (link to MASC policies on WPS website)
Prevention of Physical Restraint and Requirements if Used (1/1/2016) – link to DESE website
Technical Assistance Advisory SPED 2016-1 (link to DESE)