If your product requires demo space, you will need to submit a demo request. This form can be requested from your startup success manager, as long as your profile completion deadline has not passed.

Demo requests will be assessed on a case-by-case basis, and we will do our very best to accommodate where possible. You will not be allowed to demo a large product without approval from our production team. Anything we deem a possible obstruction, eyesore or noise pollutant, or anything that could negatively impact attendee experience at the event, will not be allowed.

In order for your product demo to be considered it must:

• Be your product

• Fit on your booth (you can see your booth dimensions above)

• Not negatively impact your stand neighbor or other attendees by blocking walkways, being too loud, or taking up other stands’ space.

Some examples of a demo request that would be denied:

• Pull-up banners or other forms of marketing materials. Your demo must be your product.

• Animals. Only service dogs are permitted in the event venue.

• Food. The distribution of food is against our health and safety guidelines

• Excessively large or bulky products such as a car or free standing robot. This will not fit at your booth

If you are unsure if your product fits the above description, please get in touch with your startup success manager.

We have provided some examples of prohibited items below. This is not a comprehensive list, so if you have any items that you are unsure about, please contact your startup success manager. We will make decisions on a case-by-case basis. If you arrive with items considered unsuitable, you will be asked to remove them from your stand.

Prohibited items and actions include (but are not limited to):

• Customisation of the board. We do not allow any customisation of your board (such as large stickers, writing on it with markers or any other writing implements, etc)

• Bringing your own printed board. We will provide your printed board on your exhibition day. You are not permitted to bring your own

• Pop-up or pull-up banners and other large marketing items

• Stickers

• Balloons

• Furniture items

• Food and drink for distribution

• Flashing lights, fairy lights

• Confetti and tinsel

• Umbrellas

• Loud audio

• Anything that does not fit on your exhibition stand

Anything we deem a possible obstruction, eyesore or noise pollutant, or anything that could negatively impact attendee experience at the event, will not be allowed and may be removed if present at your startup booth. Please speak with your startup success manager to address any queries.

Material:

Web Summit is an environmentally conscious event, and we promote a paperless and single-use plastic free event where possible.

Prohibited materials include, but are not limited to, leaflets/flyers, stickers and single-use plastic items that could be distributed to an attendee. If you bring paper or single-use plastic items for distribution onsite, you will be instructed to remove them from the venue. Continued failure to comply will mean that your team’s access to the event will be revoked and you may be fined.

Items deemed useful and non-single use that startups are permitted to distribute on their exhibition day include branded USBs, pens, notepads, reusable water bottles, t-shirts with your company name, etc.

Please note: startups are limited to bringing one handheld-size box of promotional materials. If you have further questions regarding permitted items contact your startup success manager.

Waste:

Stands must be left empty at the end of the day. Please do not leave rubbish in or around your stand. Recycling and waste bins will be provided across the exhibition floor to dispose of anything you don’t need.

Important: Web Summit is not responsible for the disposal of any items remaining on exhibition booths or the surrounding areas. Any leftover items found on startup booths are considered litter and therefore the startup will be subject to the minimum litter fine of €5000.

Your exhibition stand and printed exhibition board will be waiting for you on your assigned exhibition day. We encourage startups to get creative and capture attendees’ attention. 

There are lots of ways to stand out on the exhibition floor.

Team: 

Consider wearing matching t-shirts with your company logo and name clearly visible.

Your market: 

Think about your target market and whether you want to focus on building your brand there. Do you want to connect with all attendees, or focus on a particular type?

You can see more top tips here.

An official event wifi is provided for your internet connectivity needs. It’s available to all attendees throughout the entirety of the venue, except where stated otherwise. Please review the following terms to ensure support for your devices: 

• Our wifi operates on the 5 GHz band.

• This is meant for lightweight usage, including email, browsing and instant messages. 

• You may see delays during peak times due to network congestion. 

Security constraints:

• Hotspots or rogue networks of any kind are completely prohibited and violate our terms and conditions. 

• Devices connected to our networks cannot reach each other – only the internet. 

Internet-enabled network cables 

Your exhibition booth will include an ethernet network cable with internet connectivity. Please review the following terms to ensure support for your devices: 

Bandwidth 

• Bandwidth is shared with other wired points. During peak times, you may see delays due to network congestion. 

• This cable will be allocated a maximum speed of 7Mbps by default. 

Device support 

• You will be presented with a CAT5e cable with an RJ45 connector. 

• If you require mobile devices, connect them to our event wifi or bring an RJ45 network adapter to use with your ethernet cable. 

Security considerations

• Use of any and all network hardware such as routers, switches, access points and MiFi devices are strictly forbidden and will be terminated. 

• Hotspots or rogue networks of any kind are completely prohibited and against our terms and conditions. 

• Devices connected to our networks cannot reach each other – only the internet. 

Please note: Operating any wifi network at our event without explicit permission is strictly forbidden and against our terms and conditions. 

We actively monitor for use of unauthorised devices and will terminate them if found. Unauthorised devices include (but are not limited to) wifi routers, and personal hotspots via your mobile phone or a MiFi device. 

Radio space in the venue is meant to be shared by everyone. Rogue networks directly interfere with that goal, disrupting everyone’s experience. We carefully plan and design our networks to support the best experience possible for everyone. 

Filming at the event is only permitted when you have received written consent from our team and you have provided a full itinerary. Before requesting consent to record at Web Summit please read through the official camera guidelines here.