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If you need to send an email to more than one person on a frequent basis, rather than type each person's email address in the address line, you can save a lot of time by creating a Contact Group. With a Contact Group, you can email an entire group of people using one email address.
A Contact Group consists of a list of people along with their email addresses. The Contact Group is given a name and then can be added to the address line of an email by simply typing the Group name or by clicking the Contact Group name from your list.
Here is how to create a Contact Group:
1. Log into your Google Account.
2. Go to Google Contacts by clicking on the nine boxes at the top right corner of your screen.
3. Click Contacts.
You can also access your Contacts list by going to the address https://contacts.google.com after you have logged into your Google account.
4. At the left side of the screen click the + sign located next to Labels.
5. Type a name for this Label, then click Save. This will be the name of your new Group.
Adding People to Your Contact Group:
Now that you have created a Contact Group, it's time to add some people to that list. Here's how to do it:
1. While still in Google Contacts, look at your list of Google Contacts. Check the boxes next to the contacts you want to add to the group label. The box will appear when you hover the cursor over a name. Click the box to enter a check mark next to that name.
If you need to add someone who is NOT in your list of Contacts, you will need to create a contact for that person in your list first. Here's how to do it. Otherwise, skip to Step 2.
1A. Click Create Contact.
1B. Click Create Multiple Contacts from the dropdown menu.
1C. Enter the Email addresses of the people you want to add to this group.
1D. As you type each email address, press Enter on the keyboard and that address will be added to your Contacts. Repeat these steps. When you are finished, click Create. Now these people will be part of your list of Contacts.
2. Make sure to select all people that you want to add to this Email Group by putting a check in the box next to their name. Once everyone is selected, at the top of the page click Manage labels. The icon will be a small square-shaped icon with an arrow pointing to the right.
3. Select the label you want to name this Group Contact. This will be the label you just created.
4. Click Apply.
Note: Make sure that ALL of your contacts in the Contact Group list have a current email address next to their name. If you have any contacts in your Contact Group without an email address, the person without an email address will not be able to receive your emails.
5. To send an email to this group, go back to your Gmail and compose a new email.
6. Type in the name of your Group label (in this example, it is HPES 5th Grade Teachers. The name should appear automatically after you type the first few letters. Click the label name that pops up to confirm it.
This Group Label should appear automatically each time you type the first few letters of the Group name when sending them an email. Congratulations, you have successfully created an Email Group.
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