Sharing your Screen

Whist in a Teams meeting/call, if you have presenter permissions you can share your screen to those in your meeting. 

To begin sharing click on the share icon next to the "Leave" button in the top right corner of the Meeting window. The icon is a rectangle with an upward facing arrow inside it. If this icon is not available to you, it could be because the meeting organiser has not set you as the "Presenter" role in the meeting. You will need to ask your organiser to grant you this role. They can do this in the participant menu in the meeting.

Please note: When sharing your screen, Teams will automatically set your status to "Do Not Disturb" which prevents you from seeing on-screen notifications for Teams. 

After clicking it, an options window will pop up allowing you to configure your screen sharing settings before continuing. The settings in top-to-bottom layout order are as follows:

• Include computer sound radio button: Allows you to set whether the audio playing on your computer is shared. This is useful for screen sharing videos or demonstrating a task that involves audio. 

• Presenter mode: Presenter mode has two options for how your screen share will appear to others in your meeting.

  • Content Only: This will cause your screen share to take up the majority of the meeting window and shift the camera views to the top.

  • Standout: This mode requires you to have your camera enabled in the meeting. It is similar to "Content Only" mode with the key difference being your camera will appear at the bottom of your screen. See further down for an example. 

• Screen/Window: Selecting one of these options will begin your screenshare. Ensure you have made appropriate selections in the previous options before selecting one of these. 

  • Screen: This option will share the content of the screen you select. Any options here will correspond to displays your device is connected to at the time. For example, if you are using your staff laptop connected to a dock with a monitor, you should see both your laptop screen and monitor screen listed here. This option is useful for when you need to switch between applications during your presentation. 

  • Window: This option will share the content of the application you select. Any applications that can be shared will appear in a list after clicking this option. Please note, when using this setting on a Google Chrome window you will be able to switch tabs within this window and have this content shared. You will not be able to switch between Chrome windows however and detaching a tab from the window being shared will cause that tab to no longer show up in the screen share.

• Microsoft Whiteboard:

  • This will open a whiteboard screen within the meeting and you will be prompted to choose whether you wish the board to be editable for just you (the presenter) or all participants in the meeting. 

• Powerpoint Live:

  • This will open a powerpoint screen within the meeting for you. Teams will list recently opened Powerpoint files but scrolling further down you will find an option to browse your computer for other powerpoint files if necessary. In this mode, you will be able to see any notes attached to each slide as well as a preview of more slides.

• Freehand by Invision:

  • This is a more advanced tool similar to Microsoft Whiteboard.