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Scheduling a future MS Teams meeting
Within Outlook. On at the bottom of the left hand menu panel, select calendar.
Within the top calendar menu bar, select New Teams Meeting.
In the new meeting window, input; a name for the meeting, a student email address and a time
The body of the email is up to you, however this is where I would clarify that the student will need to click the link to “Join Microsoft Teams Meeting” a few minutes before the designated time and to test their mic/camera. Hopefully they are more confident using teams after this week but I can send through instructions if that would be helpful to send alongside.
When a student clicks on the link, their web browser will open asking them to open teams and they will be kept in a virtual lobby until you join and allow them into the conversation.
At this pre-set time. You will also click on the same link – either through the calendar app finding this particular meeting or through your sent mail invitation to the student/parent. We suggest CC'ing youself the invite so you have the link ready for the meeting.
Once you click on the link MS teams will open a meeting with the student and you will be prompted to “Allow” them to access the meeting.
You will then join the meeting
And then you will allow the student who is “in the lobby” by pressing Admit
TROUBLESHOOTING
If for some reason, the link to meeting does not open on your end (which happened during my testing unfortunately) – be prepared to right click Join Microsoft Teams Meeting and select Copy Hyperlink and paste this into chrome or a web-browser.
This will prompt you to open MS teams and begin the meeting. – Select Open Microsoft Teams in the Pop Up window. This final screen is the page that the invitee will see when they click the invitation link. They wil then have the option to join the meeting via the web - or press launch if they have teams installed (student only)
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