Edumate Room Booking

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The following are tutorials that explain how to use Edumate to check the availability of a room in the school, book a room and how to change a currently booked room. The Edumate booking system can be used to book computer labs, outdoor areas, meeting rooms or specific classrooms etc. Please note, this is now the correct way to book rooms rather than booking through the intranet. Below are quick links to both topics.

Check the Availability of a Room

Step 1. In Edumate, on the top left hand part of the page click 'Classic' => 'Diary' => 'School Calendar'

Step 2. On the top right part of the page click 'Other Calendars' => 'Room Calendar'

Step 3. On the top right part of the page select 'Filters'. This will bring up a menu of rooms across the school.

Step 4. Select the room for which you want to see the availability. Click 'Show'. This will show you a calendar for the room.

Changing a Room Booking

Edumate for Room Booking.mp4

Step 1. In Edumate, on the top left hand part of the page click 'Classic' => 'Diary' => 'My Diary'

Step 2. This will take you to your timetable for the current week. You can change the weeks by clicking the appropriate week which is the orange bar on top of the calendar. To change a booked room, for a particular period click the room name.

Step 3. This will open a room booking window. In the left hand column tick the box next to the room you want to book. Note: If the room is highlighted red, it means that room is already booked for that period. Once you have ticked the room, click the 'Book It'

button located in the bottom right hand corner of the room booking window.

Once the room booking windows has disappeared it will change the room on your calendar

Create a new Room Booking

Step 1. In Edumate, on the top left hand part of the page click 'Classic' => 'Diary' => 'My Diary'

Step 2. This will take you to your timetable for the current week. In the top right hand corner of the page click 'New Activity' => 'Appointment'.

Step 3. This will open the appointment page, from here you can enter the subject, the date and what period you would like to book the room. Once you have entered in these detail, click the orange ‘Book’ button.

Step 4. This will open up a window, in the left hand column tick the box next to the room you wish to book. Note that if the room is highlighted red then it is already booked for that timeslot. Once you have ticked an available room, click on the ‘Book It’ button.

Step 5. This will open up a window, in the left hand column tick the box next to the room you wish to book. Note that if the room is highlighted red then it is already booked for that timeslot. Once you have ticked an available room, click on the ‘Book It’ button.

Step 6. Once the room booking window disappears, in the top right corner of the page click on the ‘SAVE & EXIT’ button.

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