High School

Distribution, Movement, and Collection

    • Distribution
      • During the first two weeks of school, Warwick will distribute and assign a MacBook Air to all students in the High School.
      • Parents and students can make a family decision on whether the laptop is ever to go home or if the computer is kept in school at all times.
      • If parents and students elect to take the laptop home, they must complete and sign permission forms before the device can be removed from campus.
      • Similar to most school districts, Warwick is instituting a nominal ‘Off-Campus Fee’ for all students who take the computer home. This non-refundable fee will cover accidental damage to devices as they travel off-campus. All information related to this fee including the amount, and the discounted rates for students who receive free or reduced lunches, will be included in the “Fees and Charges” section of this document and also on the permission paperwork.
      • A list of students who are permitted to take the equipment home will be provided to all homeroom, flex, and classroom teachers. Students could face disciplinary consequences if they take equipment off campus and are not permitted to do so without a signed Warwick Tech Warrior Device Agreement.
      • Teachers will be creating age-appropriate online or computer-based activities for all students to practice, create, collaborate, and share their work with parents. If students are not permitted to take the device home, these students must have consistent computer access at home to complete the required coursework and assignments. If students do not have the ability to do so, they will need to make arrangements with the teachers to make up the work.
    • Movement
      • Students will be provided a protective bag that will serve to protect the laptop from accidental damage. Students must carry the laptop in the protective bag when moving around the building, between classes, or to their lockers.
      • If computers are brought to the cafeteria during lunch, students are encouraged to keep the computer in the bag, or a designated area in the cafeteria.
      • Do not place textbooks in the computer bag or overstuff the computer bag; extreme pressure on the computer can cause permanent damage to the screen and other components.
      • If computers do not go home with the student, they are to be kept in a designated area. The building principals will let students know where they are to be kept and will inform students where they are to drop off and pick up the laptop daily.
    • Transportation Outside of School
      • Students should keep equipment in provided cases whenever they are not in use and should always be in these cases when they are not being used.
      • It is recommended that students should not take equipment to extracurricular or athletic competitions, events, games, meets, or practices. However, if this is not possible, students should look for locations to keep this equipment safe and secure. These might include the locker room, the school bus, or in other designated areas.
      • Students should always demonstrate responsibility and take all necessary precautions to keep the laptops safe and secure at all times.
    • Collection
      • At the end of the school year, all the MacBooks will be cleaned and stored, ready for the next school year. Cleaning supplies will be provided for students to remove any dirt or stains and teachers will inspect and report any damage.
      • All efforts will be made to return the same equipment to the same student during the duration of the computer’s effective lifespan. If the exact computer cannot be returned, all efforts will be made to return one of the same purchase year and condition.
      • Students may not use equipment over the summer months, unless they are participating in an approved summer education program (Warwick Virtual Academy) that requires this device.
      • If a student withdraws from Warwick, the device will be collected during the withdrawal process.


Physical Care of Equipment

    • Cleaning Care and Maintenance
      • Students are to keep equipment clean and away from liquids, pets, food, small children, and adverse weather conditions.
      • Cords, cables, and removable storage devices must be inserted carefully into the laptop. Be careful; cords may be a tripping hazard.
      • Students will be instructed on cleaning procedures and care of these devices to keep them clean, sanitized, and organized.
    • Screen Care
      • The laptop screen can be damaged if subjected to heavy objects, rough treatment, some cleaning solvents, other liquids, etc. The screens are particularly sensitive to damage from excessive pressure.
      • Do not put pressure on the top of a laptop when it is closed, like putting heavy objects on it.
      • Do not store a laptop with the screen open (lid up).
      • Make sure there is nothing on the keyboard before closing the lid (pens, pencils, paper with staples, etc.)
      • Only clean the screen with soft, dry microfiber cloth or anti-static cloth.
    • Charging
      • It is the student's responsibility to have all equipment charged for the school day. The MacBook Airs have a battery life of 10-12 hours of use and should not require charging during the day.
        • If the computer is going home, students should charge the MacBook Air overnight. Please keep charging cables at home, until they are collected at the end of the school year.
        • If the computer is staying at school, Warwick will provide charging stations in either the student’s homeroom, classroom, or in the library where the MacBook can charge all night.
        • If a student forgets to charge the computer, chargers will be available in the library for a student to sign out and devices could be charged in the classroom, at the discretion of the classroom teacher. Repeated offenses would be dealt through a discipline referral submitted by the librarian or classroom teacher.
    • Asset Tags and Name Stickers
      • All laptops and bags will be labeled with a Warwick Asset sticker as well as a name sticker. These stickers may NOT be modified or tampered with in any way.
      • If a sticker is starting to peel, students should contact their homeroom teacher for a new one to be printed and attached.
      • Students will face disciplinary consequences for tampering with a Warwick asset or inventory stickers or turning in a computer and/or bag without a Warwick these identification stickers.
  • Usage
    • Internet Access and Resources
      • The MacBooks will be one of many tools that students will be using to support their education. If students access the Internet, teachers will continue to monitor usage and all Internet content is filtered.
      • The MacBooks are not for games, rewards, or entertainment. However, some educational games to support classroom instruction might be used by the classroom teacher.
      • Students will also have access to an iPad cart for activities that require a different device.
      • If the devices leave campus, students are encouraged to use their laptop at home and other locations outside of school. Wi-Fi connection is encouraged, but not mandatory. Some applications can be used while not connected to the Internet. All Internet content is passed through the Warwick School District content filter no matter if the laptop is on or off campus.
      • Students may use the device at home and access your home internet in support of academics. There is a filter installed, however; parents should not rely on the filter as a catch-all for inappropriate content. There is no such thing as a perfect content filter. Under no circumstances should anyone try to tamper with the installed content filter. Any attempts to remove or manipulate the filter will be considered a violation of the Acceptable Use Policy (Warwick School Board Policy 815). Warwick want to partner with parents to have frank discussions about keeping their children safe online. We encourage parents to limit time spent on devices at home and to have a healthy balance of online and personal interactions.
      • These MacBooks can easily connect to many types of wireless access. However, Warwick takes no responsibility in troubleshooting home networking equipment.
      • If a student does not have Internet access at home, there are a number of alternatives. Our goal is for all students have the access needed to be successful.
        • If possible students can work at school, even the school parking lots have a wireless signal that students can access the Internet.
        • The Lititz Library and many local businesses offer free internet to patrons.
        • Many cell phones will allow it to be converted to a wifi hotspot, which can allow computers to access the Internet. Data usage rates might apply.
        • Warwick will have a limited number of wireless hotspots that can be signed out in the library to students who do not have access to Internet at home.
    • Email
      • Students will utilize their school issued email account to communicate with teachers and administrators. Under no circumstances should students use their own personal (non-Warwick issued) email to communicate with District employees.
      • A student’s Warwick email is intended as a communication tool between students and staff. No outside person or organization can communicate with Warwick students through email, except those maintained in a vetted list. These would include some websites that require email verification to make accounts. Parents should not email their children using their Warwick email account; none of these messages will be delivered.
    • Technology Issues and Problems
      • Reporting Problems
        • Students should use the “Ask Three Before Me” rule. We want to teach responsibility for these devices, and sometimes this involves basic troubleshooting. Rather than seeking out the teacher with immediate questions, students should first be asking three fellow students on how to solve problems before asking the teacher. We want to empower our students to both ask questions and solve each other’s problems.
        • However, if there is a hardware issue, teachers should report problems to equipment as soon as possible, and Warwick will repair or replace any malfunctioning equipment quickly. It’s important not to delay as one problem can lead to another if not solved right away. Any staff member can report problems for any piece of student equipment. The tech department will prioritize issues and address problems that have the most impact on instruction. If a student cannot use the computer, it will be switched out to minimize the effect on instructional time.
        • If the computer is damaged, we will evaluate the damage and determine if a fix is necessary for proper operation. If repair is needed, Warwick will fix it or send it out for repair. If it needs repair, Warwick will loan the student a device to use until it is returned.
        • Under no circumstances should the parent, student, or anyone else take the device to a third party for repairs, updates or service. District provided devices are the property of the School District, and District personnel are solely responsible to address any related problems.
    • Liability
      • The laptop is issued to the student who, with his or her parents or legal guardians, are the only authorized users of that computer. Although each student accepts responsibility for the care and use of the device, the device remains the sole property of the District. The District owns licenses for the software installed on the device.
      • Parents may log into the device using their child’s credentials to monitor their progress and activities. Beyond that, a student should never swap or share a computer with another student or person. They should never share their student ID# or password with anyone outside of their parents or guardians.
      • Under no circumstances may any of this software be transferred to any other device. In the event of damage to the laptop caused by vandalism or negligence, parents will be charged for the required repair.
      • Lost or stolen equipment will be the responsibility of the parent for financial replacement. If equipment is lost or stolen, immediately report this to the Lititz Police department and notify your building principal to begin the investigation and to generate a police report of the incident. Parents will need this police report as we work through the replacement process.
      • Intentional mistreatment resulting in malicious damages to the MacBook, bag, charger, or any other equipment will result in disciplinary action to include the repair or retail replacement cost of the device.
    • Backing Up Data
      • Students are responsible for backing up their files to Google Drive. The District or school is not responsible for students who lose files or data because they failed to save it in the right place. If a device fails or has a virus, the technology department will digitally reset the device. This process will likely delete all data not stored online.
      • The Technology Department will not take any measures to save or recover data stored on the device that is not stored in Google Drive.
    • Expectations
      • Students are responsible for bringing the computer daily to each class. However, there will be a limited number of older computers that a student would be able to sign out in the library if they forget on a particular day.
      • These loaner computers must be returned at the end of every day and cannot go home, for any reason.


Accessories

    • Sound
      • Sound should be muted at all times unless permitted by the teacher.
      • Headphones/earbuds may be used, but at the discretion of the teacher. Students provide their own headphones.
    • Cases / Stickers
      • Devices or carrying cases that have pencil/pen/magic marker writing on them, stickers or any other marks on them will be viewed as vandalism. Students may not decorate either the case or bag. There will be an associated cost to restore the laptop to the original condition if marked up intentionally.
      • A carrying case will be provided and students are expected to use these to carry devices between rooms.
      • A student may purchase and use their own shells to protect the laptop to add customization. These shells are permitted as long as they do not damage the device and they must be easy to remove. Again, students may not use skins or stickers. These are optional, however if the images or content on the case is inappropriate, the student must remove it.
    • Printing at school
      • Printing is discouraged and all assignments should be delivered through our learning management system, emailed, or shared using Google.
      • For those unique opportunities where printing might be necessary, the MacBook computers will print to district printers in designated areas in the buildings. Students can print before or after school or it is up to teacher discretion regarding when students can retrieve printed documents.
      • Students may be able to print to home printers. If the printer is newer, the correct driver software might already be installed on the laptop and the student might be able to print at home. The District is not responsible for compatibility or support for home printers. The District will not allow the student to have administrative rights to the District laptop for the installation of any software, including printer drivers.
    • Purchasing Other Equipment
      • We discourage parents from purchasing additional chargers or other peripherals for the computers. The Technology Department will not support these other devices.


Fees and Charges

    • Off-Campus Fee
      • Fee: Students who take equipment off campus must pay an annual and nominal ‘Off-Campus Fee’ to offset the costs of accidental damage. This fee will be $20 and is accepted in the form of a check or Money Order, payable to Warwick School District. There will be a family maximum of $30 for families with multiple children.
      • Waiver: These fees will be reduced if students qualify for free or reduced lunch as part of the National School Lunch Program. If students are eligible for reduced lunch, families are responsible for paying $6 each year, with a family maximum is $9. If the student qualifies for free meals, all fees are waived for the student and family.
    • If accidental damage occurs either on or off campus, Warwick will repair or replace the device.
    • If deliberate destruction occurs to the device, charger, or bag, the district has the right to charge parents for the repair or replacement according to School Board Policy 224: Care and Use of School Property.
    • The following are approximate costs associated with deliberate damage, theft, or loss. These are an approximation, as actual prices will be determined at the time of the replacement purchase. If it is determined that it is the responsibility of parents/guardians to pay for damages or loss, invoices should be paid within 30 days of receipt. Invoices over 90 days may be filed with the district magistrate. Payment plans can be set up if necessary.
      • MacBook Air $800
      • USB-C Power Adaptor charging brick $79
      • Charging Extension $8
      • Cracked Screen Replacement $45
      • Charging “duck” $2
      • Strap for case $8
      • Carrying case $30
      • Missing keyboard key $12
    • Potentially, used equipment will be for sale at the end of the lease cycle and would be available for parents and the community to purchase. A full listing of these devices can be found on the front pages of the Warwick website.


Monitoring, Customizations, Software and Apps

    • Backgrounds
      • Inappropriate media may not be used as laptop backgrounds. The presence of such media will result in disciplinary action.
    • Software, Apps, and Games
      • The device is intended for academic use, and students may not install software and/or apps. If additional software is required, your teacher can request specific software installed and can install this software using the FileWave kiosk.
      • Some teachers might promote educational games and learning activities; however games not tied to educational objectives will not be tolerated.
      • Students should have no expectations of privacy on this device and any apps, plugins, or software added not for educational purposes will be met with disciplinary action.
    • Remote Access Software
      • Warwick has software designed to push and revoke applications to students as well as a kiosk where students can download optional software applications as needed.
      • Warwick also maintains remote access software, designed to examine a student’s settings, configuration, history, and even current screens. Students should have no expectation of privacy on Warwick devices.
      • All features of these software tools cannot be used when students are off campus. The integrated cameras and microphones on these devices cannot be used off campus.