West Delaware Community Volunteer Coalition

  Important Rules for Recording Hours

• Hours must be turned in every month, even if activity is ongoing.

  1. Deadlines will be strictly enforced. (See next page.) 

• Credit given only if the signature sheet is complete; one sheet per volunteer activity.

• Advisor/committee will decide whether to accept hours for unusual activities. Get approval in advance if you question whether hours will be accepted.

• Overnight activities will be limited to a maximum of 16 hours per day.

What Does NOT Count as Volunteer Hours

The following activities do not count toward WDCVC hours:

• Baby-sitting for individuals.

• Work cannot be completed for parents/relatives. However, you may volunteer for an organization or event that a relative is in charge of.

• Volunteering during school hours.

• Travel time to/from the activity.

• Activities and/or service hours which you are required/expected to complete as part of a club, organization, team or class. This includes:

  • Working at a fund-raising event for your team/club

  • NHS, FBLA, FFA, FCCLA, Esports, and other community based club service hour requirements

    • Note: volunteer hours beyond the required/expected club service hours will be accepted with the approval and signature of the club advisor. 

  • Confirmation hours

  • Hours leading towards an award (ex. Your own Eagle Scout project)

• Working (even if not paid) for a for-profit business

  • In emergency situations, volunteering might benefit for-profit businesses (ex. sandbagging in the event of a flash flood)

• Activities for which you are chosen or selected

• Governor’s Volunteer Award will not accept hours worked during a religious ritual/worship service. (ex. Singing in the church choir) These hours will be accepted for WDCVC silver cords. 

There will always be some “gray areas” that one person sees as volunteerism and another does not. To help WDCVC move towards consistency in accepting volunteer hours, we ask that you fill out an approval form in advance of the activity if it might fit into that gray area.

   Monthly Deadlines

Volunteer hours are due on the 15th of the following month.

• September 15 (End of May sheets & all summer sheets due)

• October 15 (September sheets due)

• November 15 (October sheets due)

• December 15 (November sheets due)

• January 15 (December sheets due)

• February 15 (January sheets due)

• March 15 (February sheets due)

• April 15 (March sheets due)

  • Seniors' last day to turn in hours to be counted towards the 150+ or 300+ total to be recognized for either level of participation is April 1st. Senior hours turned in after this date will not be counted.

• May 15 (April sheets due)

  • Any sheets collected in May may be turned in before the end of the school year so they are not lost over the summer!

   List of organizations that do not need pre-approval

• 2nd Helpings (Manchester Methodist Church)

• American Cancer Society

• American Heart Association

• American Legion

• Any nationally recognized health foundation

• Camp Courageous Activities & Fundraisers

• Castle Theatre concession stand

• Church Events

• Delaware County Food Pantry

• Delaware County Historical Society

• Delaware County Pay It Forward

• Golden Age Activity Center

• Good Neighbor Home & The Meadows

• Jaycees

• Lodges and Fraternal Organizations—Masons, Knights of Columbus

• Operation New View

• Red Cross

• Regional Medical Center

• Rotary

• United Way

• Wyatt's Warriors

• Youth Camps (Religious, 4-H, Scouts, Sports, Fine Arts—not as participant but as a presenter, leader, counselor)

NOTE: This list is not meant to be all-inclusive and will be updated as approval is given to additional activities.

If there is an activity/organization not listed for which you’d like to volunteer, please visit with, call, or email Mrs. Stocks at (563) 927-3515 ext. 346 or stephaniestocks@w-delaware.k12.ia.us and explain the activity. The activity will be considered then approved or denied. Give the advisor/committee at least a week of lead time before committing to an activity. Make sure it is approved before volunteering to do the activity; if not, the hours may not count.