Email and Doc Sharing Etiquette
Please be sure to click here and register on Wisdomwhere first if you will be completing this online learning module for a PD clock hour. Only VVSD staff who register and complete all activities can receive the PD hour.
Unit Overview: As technology continues to integrate itself more into classroom management and lesson planning, awareness of digital interactions and document sharing is essential to maintain integrity. Please consider utilizing the resources on this page to familiarize yourself with some suggestions for digital correspondence between colleagues, parents, and students.
Learning Targets:
Identify appropriate and inappropriate characteristics for professional emails.
Establish and Follow guidelines for Google Suite sharing permissions.
Success Criteria:
I can write a professional email to coworkers, administration, parents, and students.
I can use Google Suite sharing permissions both efficiently and responsibly and understand how to protect sensative information.
Performance Tasks and Activities (Required for PD Hours):
Training Module Activities (1 +3)
Performance Activity
Closing Activity
Part 1. Training Module Learning Activities
The links below provide some good strategies and guidelines to use when composing professional emails:
Business Insider- Common Email Mistakes
Use this Google Doc template to summarize the most important strategies presented in these articles.
(Note: The link above creates a copy in your drive for your own personal use,)
Part 2. Performance Activity
Please complete the activities below in order to reflect and enhance your understanding of the learning objectives.
Read the example email below and complete the form questions to the right.
Part 3. Training Module Learning Activities
Linking vs. Sharing on Google
1. Watch the videos below and read the articles which explain how Google Docs, Google Sheets, and/or Google Slides, can be shared so that someone can view, edit, or comment in them. Note how the videos explain two methods of sharing: Linking and Sharing by Contact.
2. From watching the videos and reading the articles, you will also note many best practices to consider when sharing docs. It is always important to consider who has access and what types of acces whenever you share. This is especially important when dealing with sensitive information or student data.
The link below would be a great one to bookmark if you ever need quick reference to Google Sharing instructions/settings:
(Optional) if you are interested in learning more about keeping data and information secure at Valley View, check out this learning module (which can also be completed for a PD clock hour: www.vvsd.org/infosec
Part 4. Concluding Activity
Part A.
Put what you learned into practice! You will compose an email to a parent given the scenario below. Please be sure to use the specific email address and subject line in order to receive credit for your learning (and be eligible for PD Hours if you signed up on Wisdomwhere.)
Scenario:
"Matthew's guardian, Mike Pacton, is concerned about Matthew achieving a lower than acceptable grade in class. Matthew currently has a 71% in your class. Mike Pacton initially emailed you regarding his unhappiness with Matthew's grade in class, insisting his son must get As and Bs. Anything less is unacceptable."
Compose an email and send it to Mike Pacton (pactonme@vvsd.org) with the subject line "Matthew's Class Performance". In the email, provide some insight to help Mr. Pacton understand the meaning of letter grades and how it ties into student understanding and assessment.
Part B.
Put what you learned into practice! You will answer reflection questions to show what you learned about linking vs. sharing. (Again, this must be completed to be eligible for PD Hours.)
Click on the link to make your own copy of the Linking vs. Sharing Reflection Google Doc: https://docs.google.com/document/d/1cTrNIt21XM6eCcAXSADlACjn8it0tX2ZsvK3JAGfdDk/copy
When finished, share the Google Doc with Mike Pacton (pactonme@vvsd.org) and allow him to be able to comment on your Google Doc.
