Introduction
What is Zoom and why record your meetings?
Zoom is a cloud-based video conferencing service that allows you to host or join online meetings with up to 1,000 participants. You can use Zoom for audio and video calls, screen sharing, chat, polls, breakout rooms, whiteboards, and more. You can also record your Zoom meetings and save them either locally on your computer or in the cloud on the Zoom web portal.
Recording your Zoom meetings can have many benefits, depending on your use case. For example, you may want to record your meetings for:
Reviewing important information or decisions
Creating training materials or tutorials
Documenting progress or feedback
Sharing highlights or insights with others
Keeping a record of attendance or participation
What are the benefits of downloading and sharing your Zoom recordings?
Downloading and sharing your Zoom recordings can also have many advantages, such as:
Improving accessibility and convenience for yourself and others
Enhancing communication and collaboration with your team or audience
Increasing engagement and retention of your content
Promoting your brand or expertise
Expanding your reach and impact
How to record a Zoom meeting
Local recording vs cloud recording
Zoom offers two types of recording options: local recording and cloud recording. Local recording means that the recorded file is saved on your computer's hard drive. Cloud recording means that the recorded file is saved on the Zoom cloud server and can be accessed from the Zoom web portal. Both options provide standard MP4 video, M4A audio, and chat text files.
The type of recording option you can use depends on your Zoom account type and settings. Local recording is available for all Zoom users, while cloud recording is only available for paid subscribers (Pro, Business, Education, or Enterprise plans). Cloud recording also allows you to record from your mobile device or Zoom Room, as well as edit, trim, transcribe, or add captions to your recordings.
How to enable recording settings in Zoom
Before you can record a Zoom meeting, you need to enable the recording settings in your Zoom account. To do this, follow these steps:
Log in to your Zoom account at [6](https://washington.zoom.us).
In the left sidebar, click Settings.
In the top menu, click Recording.4. In the Recording tab, you can toggle on or off the following options:
Local recording: Allows you to record meetings and save them on your computer.
Cloud recording: Allows you to record meetings and save them on the Zoom cloud server.
Automatic recording: Automatically starts recording when the meeting begins.
Hosts can give participants the permission to record locally: Allows participants to record the meeting and save it on their computer.
Multiple audio notifications of recorded meeting: Plays a notification when the recording starts or stops.
Record active speaker with shared screen: Records the active speaker and the shared screen in the same video file.
Record gallery view with shared screen: Records the gallery view and the shared screen in separate video files.
Record active speaker, gallery view and shared screen separately: Records the active speaker, gallery view, and shared screen in separate video files.
Add a timestamp to the recording: Adds a timestamp to the video recording.
Optimize for 3rd party video editor: Optimizes the video file for editing with a third-party software.
Audio transcript: Automatically transcribes the audio of the meeting and saves it as a text file.
Save chat messages from the meeting / webinar: Saves the chat messages from the meeting or webinar as a text file.
Display participants' names in the recording: Displays the participants' names in the video recording.
You can also set some advanced cloud recording settings, such as:
Add a password protection to access shared cloud recordings: Requires a password to view or download your shared cloud recordings.
Require password to access shared cloud recordings on mobile devices and tablets: Requires a password to view or download your shared cloud recordings on mobile devices and tablets.
Allow viewers to download: Allows viewers to download your shared cloud recordings.
Allow viewers to see transcript: Allows viewers to see the transcript of your shared cloud recordings.
5. After you have enabled and customized your recording settings, click Save.
How to start, pause, and stop recording in Zoom
Once you have enabled your recording settings, you can start, pause, and stop recording during a Zoom meeting. To do this, follow these steps:
Join or start a Zoom meeting as a host or a participant (if the host has given you permission to record).
In the meeting toolbar, click Record (for local recording) or Record to the Cloud (for cloud recording).
A red dot and the word Recording will appear on the top left corner of your screen. You can also see the elapsed time of your recording on the top right corner of your screen.
If you want to pause or resume your recording, click Pause/Resume Recording in the meeting toolbar or in the menu bar.
If you want to stop your recording, click Stop Recording in the meeting toolbar or in the menu bar. You can also end your recording by ending or leaving the meeting.
How to download a Zoom recording
How to find your local recordings on your computer
If you have recorded your Zoom meeting locally on your computer, you can find your recordings in one of these ways:
In your Zoom app, click Meetings in the bottom menu, then click Recorded in the top menu. You will see a list of your recorded meetings with their date, time, duration, and file size. You can play, open, delete, or convert your recordings from here.
In your computer's file explorer, navigate to the folder where you have saved your recordings. By default, Zoom saves your recordings in this path: C:\Users\[User Name]\Documents\Zoom\[Meeting ID]. You can also change this location in your Zoom app settings under General > Local Recording Path. You will see several files for each recording, such as MP4 video files, M4A audio files, and TXT chat files. You can open these files with any compatible media player or editor.
How to access your cloud recordings on the Zoom web portal
If you have recorded your Zoom meeting in the cloud on the Zoom web portal, you can access your recordings in this way:
Log in to your Zoom account at [6](https://washington.zoom.us).
In the left sidebar, click Recordings. You will see a list of your recorded meetings with their date, time, duration, topic, and views. You can also filter your recordings by date range or keyword.
How to download your cloud recordings from the Zoom web portal
If you want to download your cloud recordings from the Zoom web portal, you can do this in this way:
In the Recordings page, click on the meeting topic of the recording you want to download.
You will see a list of files for each recording, such as MP4 video files, M4A audio files, VTT transcript files, and HTML audio transcript files. You can play or delete these files from here.
To download a file, click on the Download button next to the file name. You can also download multiple files at once by clicking on the Download All button at the top right corner of the page.
You will be prompted to enter a password if you have set one for your recordings. Enter the password and click OK.
The file will be downloaded to your computer's default download location. You can open it with any compatible media player or editor.
How to share a Zoom recording
How to share your local recordings via email, cloud storage, or social media
If you have recorded your Zoom meeting locally on your computer, you can share your recordings with others via email, cloud storage, or social media. To do this, follow these steps:
Find your local recording file on your computer's file explorer or in your Zoom app.
Right-click on the file and select Share from the menu. You will see a list of options to share your file, such as Mail, OneDrive, Dropbox, Facebook, Twitter, etc.
Select the option you want to use and follow the instructions to share your file. You may need to sign in to your account or grant permission to access your file.
Alternatively, you can also attach your file to an email or upload it to a cloud storage or social media platform manually.
How to share your cloud recordings via a link or password
If you have recorded your Zoom meeting in the cloud on the Zoom web portal, you can share your recordings with others via a link or password. To do this, follow these steps:
Log in to your Zoom account at [6](https://washington.zoom.us).
In the left sidebar, click Recordings.
In the Recordings page, click on the Share button next to the meeting topic of the recording you want to share.
A pop-up window will appear with a link to your recording. You can copy and paste this link to share it with others. You can also set some sharing options, such as:
Add expiry date to the link: Sets a date when the link will expire and no longer be accessible.
Only authenticated users can view: Requires users to sign in to their Zoom account before viewing the recording.
Add password protection: Requires users to enter a password before viewing the recording. You can set or change the password here.
Allow viewers to download: Allows users to download the recording from the link.
Allow viewers to see transcript: Allows users to see the transcript of the recording from the link.
Click Save after you have customized your sharing options.
How to manage your cloud recordings and set sharing options
If you want to manage your cloud recordings and set sharing options for them, you can do this in this way:
Log in to your Zoom account at [6](https://washington.zoom.us).
In the left sidebar, click Recordings.
In the Recordings page, you can do any of the following actions:
Edit: Allows you to edit the name, start time, end time, or transcript of your recording.
Delete: Allows you to delete your recording permanently from the cloud server.
Recover: Allows you to recover your deleted recording within 30 days of deletion.
Share: Allows you to share your recording via a link or password as described above.
Conclusion
Summary of the main points
In this article, we have shown you how to record a Zoom meeting, how to download a Zoom recording from the cloud or your computer, and how to share a Zoom recording with others. We hope that this article has helped you learn how to save and share your Zoom meetings online with ease.
Call to action and final tips
If you want to learn more about Zoom and its features, you can visit the [Zoom Help Center] or the [Zoom Blog] for more tips and tricks. You can also watch this [video tutorial] on how to record, download, and share Zoom meetings.
As a final tip, remember to always respect the privacy and consent of your meeting participants when recording and sharing your Zoom meetings. You should inform them in advance that you are recording the meeting and ask for their permission if you plan to share the recording with others. You should also avoid recording or sharing any sensitive or confidential information that may compromise your or others' security or reputation.
Thank you for reading this article and we hope you enjoy using Zoom for your online meetings. Happy Zooming!
FAQs
How long can I record a Zoom meeting?
The duration of your Zoom recording depends on your Zoom account type and storage space. If you are using local recording, you can record as long as you have enough disk space on your computer. If you are using cloud recording, you can record up to the limit of your cloud storage quota, which varies depending on your subscription plan. You can check your cloud storage usage and upgrade your plan at [9](https://washington.zoom.us/account/my/storage).
How can I record a Zoom meeting without the host's permission?
You cannot record a Zoom meeting without the host's permission, unless you are the host yourself or a co-host. The host has the control over the recording settings and can grant or revoke the permission to record locally to any participant. If you want to record a Zoom meeting as a participant, you need to ask the host for permission first.
How can I record a Zoom meeting on my phone?
You can record a Zoom meeting on your phone if you are using cloud recording and have a paid subscription plan (Pro, Business, Education, or Enterprise). To do this, follow these steps:
Join or start a Zoom meeting on your phone.
In the meeting screen, tap More in the bottom menu.
Tap Record to the Cloud.
A red dot and the word Recording will appear on the top left corner of your screen. You can also see the elapsed time of your recording on the top right corner of your screen.
If you want to pause or resume your recording, tap More and then Pause/Resume Recording.
If you want to stop your recording, tap More and then Stop Recording. You can also end your recording by ending or leaving the meeting.
How can I edit my Zoom recording?
You can edit your Zoom recording if you are using cloud recording and have a paid subscription plan (Pro, Business, Education, or Enterprise). To do this, follow these steps:
Log in to your Zoom account at [6](https://washington.zoom.us).
In the left sidebar, click Recordings.
In the Recordings page, click on the Edit button next to the meeting topic of the recording you want to edit.
You will see a video player with editing options below it. You can trim the start and end time of your recording by dragging the sliders or entering the time manually. You can also add or remove captions by clicking on CC.
Click Save after you have edited your recording. You can also revert to the original version by clicking Revert to Original.
How can I delete my Zoom recording?
You can delete your Zoom recording either from your computer or from the cloud server. To do this, follow these steps:
To delete your local recording from your computer, find your recording file on your computer's file explorer or in your Zoom app. Right-click on the file and select Delete from the menu. Confirm that you want to delete the file permanently.
To delete your cloud recording from the cloud server, log in to your Zoom account at [6](https://washington.zoom.us). In the left sidebar, click Recordings. In the Recordings page, click on the Delete button next to the meeting topic of the recording you want to delete. Confirm that you want to delete the file permanently.
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