Last Updated: December 9, 2025

Effective Date: December 9, 2025

1. Introduction

This Privacy Policy explains how Wikman IT AB ("we," "us," or "our") collects, uses, stores, and protects your personal data when you use the Hen House Helper mobile application ("the App").

Hen House Helper is an agricultural management application that helps farmers track egg production, manage hen houses, and organize poultry farm operations.

Data Controller: Wikman IT AB European Union Contact: contact@wikman-it.se

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

• Email address (when registering with email or Google Sign-In)

• Display name (user-provided)

• User ID (automatically generated by Firebase)

• Account creation timestamp

• Last active timestamp

2.2 Farm and Agricultural Data

When you use the App, we collect information you provide:

• Farm names and descriptions

• Hen house details (name, capacity, breeds, notes)

• Egg production records (date, count, breed)

• Flock inventory (number of hens, roosters by breed)

• Maintenance reminders and schedules

• Historical data and trends

2.3 Technical Data

We automatically collect:

• App crash reports and error logs (via Firebase Crashlytics)

• Device model and operating system version

• App version information

• Network connectivity status

2.4 Billing Information

If you purchase premium features:

• Purchase transaction details are processed by Google Play

• We receive confirmation of purchase status (not payment details)

3. How We Use Your Information

We process your personal data for the following purposes:

Purpose Legal Basis (GDPR)

Provide and maintain the App Contract performance (Art. 6(1)(b))

User authentication and account management Contract performance (Art. 6(1)(b))

Sync your data across devices Contract performance (Art. 6(1)(b))

Enable farm sharing with other users Contract performance (Art. 6(1)(b))

Send push notifications (if enabled) Consent (Art. 6(1)(a))

Diagnose and fix app crashes Legitimate interest (Art. 6(1)(f))

Process in-app purchases Contract performance (Art. 6(1)(b))

Respond to support requests Legitimate interest (Art. 6(1)(f))

4. Data Storage and Security

4.1 Where Your Data is Stored

• Cloud Storage: Your data is stored in Firebase Firestore, operated by Google LLC

• Local Storage: A copy of your data is stored locally on your device for offline access

• Encrypted Storage: Sensitive authentication data is stored using AES-256 encryption

4.2 Security Measures

We implement appropriate technical measures to protect your data:

• All data transmission uses HTTPS encryption

• Certificate pinning to prevent man-in-the-middle attacks

• Encrypted local storage for sensitive data

• Firebase security rules to restrict data access

• Regular security updates

5. Third-Party Services

The App uses the following third-party services that may process your data:

5.1 Firebase (Google LLC)

• Firebase Authentication: User account management

• Firebase Firestore: Cloud database for storing your farm data

• Firebase Crashlytics: Crash reporting and diagnostics

• Firebase Cloud Messaging: Push notifications

Privacy Policy: https://firebase.google.com/support/privacy

5.2 Google Play Services

• Google Sign-In: Optional authentication method

• Google Play Billing: In-app purchase processing

Privacy Policy: https://policies.google.com/privacy

5.3 ZXing (QR Code Library)

• Used locally for generating and scanning farm invite QR codes

• No data is sent to external servers

6. Data Sharing

We do not sell your personal data to third parties.

Your data may be shared in the following circumstances:

• Farm Collaboration: When you invite others to your farm or join another farm, relevant farm data is shared with farm members

• Service Providers: With third-party services listed in Section 5, as necessary to provide the App

• Legal Requirements: If required by law or to protect our legal rights

7. Data Retention

We retain your data for the following periods:

Data Type Retention Period

Account information Until you delete your account

Farm and agricultural data Until you delete your account

Crash reports 90 days (Firebase Crashlytics default)

Purchase records As required by law (typically 7 years)

When you delete your account, we delete or anonymize your personal data within 30 days, except where retention is required by law.

8. Delete your account

1. Open Hen House Helper app

2. Go to Settings → Account → Delete Account

3. Confirm deletion

If you can't access the app, send an email to support@wikman-it.se with:

• Subject: "Hen House Helper Account Deletion Request"

• Your registered email address

What gets deleted:

  - Your account and login credentials

  - All farm data, hen houses, egg records (Premium Cloud users)

  - Cloud-synced data (Premium Cloud users)

Data retained: None after deletion is complete.

9. Your Rights Under GDPR

As a data subject in the European Union, you have the following rights:

9.1 Right of Access (Article 15)

You can request a copy of the personal data we hold about you.

9.2 Right to Rectification (Article 16)

You can update or correct your personal data through the App settings or by contacting us.

9.3 Right to Erasure (Article 17)

You can delete your account and all associated data through the App settings. This will:

• Delete your user profile

• Delete farms you own (and remove them for all members)

• Remove you from farms you are a member of

• Delete all your egg records and hen house data

9.4 Right to Data Portability (Article 20)

You can request your data in a machine-readable format. Contact us to request an export.

9.5 Right to Restrict Processing (Article 18)

You can request that we limit how we use your data in certain circumstances.

9.6 Right to Object (Article 21)

You can object to processing based on legitimate interests.

9.7 Right to Withdraw Consent

Where processing is based on consent (e.g., push notifications), you can withdraw consent at any time through the App settings.

9.8 Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority, particularly in the EU Member State of your habitual residence, place of work, or place of the alleged infringement.

To exercise any of these rights, contact us at: contact@wikman-it.se

10. International Data Transfers

Your data may be transferred to and processed in countries outside the European Economic Area (EEA), including the United States, where Firebase servers are located.

These transfers are protected by:

• Standard Contractual Clauses (SCCs) approved by the European Commission

• Google's compliance with applicable data protection frameworks

11. Children's Privacy

The App is not intended for children under 16 years of age. We do not knowingly collect personal data from children under 16. If you are a parent or guardian and believe your child has provided us with personal data, please contact us at contact@wikman-it.se, and we will delete such information.

12. Permissions

The App requests the following device permissions:

Permission Purpose Required

Internet Sync data and authenticate Yes

Camera Scan QR codes for farm invites Optional

Notifications Receive reminders and updates Optional

You can manage permissions in your device settings at any time.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

• Posting the new Privacy Policy in the App

• Updating the "Last Updated" date at the top

• For material changes, providing notice through the App

We encourage you to review this Privacy Policy periodically.

14. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Wikman IT AB Email: contact@wikman-it.se

We aim to respond to all privacy inquiries within 30 days.

This Privacy Policy is provided in English. If there is any conflict between this English version and a translated version, the English version shall prevail.