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How Does Fax to E-mail Work?
How Does Fax to E-mail Work?
Many individuals who work in an office-based setting are familiar with fax machines. The idea of this office equipment is quite simple. The fax machine scans the file or document, translates or encrypts the information, and it sends it thru the telephone line.
This can be done when there is also a Fax to Email machine on the other line. The machine on the other end decodes the information and signal, and in return, it prints a copy of the document that has been sent.
There are services that enable others to be able to send faxes thru e-mail, and it functions on the same concept. However, in a fax to e-mail, the internet replaces the place of a fax machine. These types of services assign fax numbers to theirs subscribers or customers, and they are the ones who look for ways to send the documents or the information without the use of a fax machine. Below are some of the methods on how fax to e-mail works:
Method Number 1 – Online Fax Services
By availing of an online fax service, the provider will serve as a virtual fax machine. Concepts and needed materials are provided by the online fax service company. The faxes can be received either from the individual’s e-mail address or it can also be opened through a program of website interface. The program can either be via the internet, or it can also be installed on the computer of the individual. Other specific features may differ depending on the online fax service provider.
· Sending a fax – faxes can be sent through e-mailing, a website interface or a software program.
· Getting or receiving a fax – faxes can be sent to be received from certain e-mail addresses or the data or information can also be accessed from an interface or program.
Method Number 2 - Fax machines that are Able to Transmit Faxes to E-mail
There are also fax machines that have multiple functions. These are usually equipment that for business levels. These types of fax machines can have the option to send or receive faxes and transmit or send them directly to e-mail addresses. The faxes that are received can be automatically be saved and attached as PDFs file even without the option of printing it. The settings may also vary. Such equipment can be able to receive faxes just like usual fax machines. In the same way, faxes are also received via phone lines or networks, and confirmation pages are also sent. The data is then converted or transformed into an e-mail and sent to particular e-mail addresses.
· Sending a fax – if the system of the machine or equipment has been properly configured, faxes can be transmitted and sent traditionally, just like scanning them through the document feeder. There are also certain machines that can be connected which can have the option of using the print driver. This way, faxes can be sent directly from the computer.
· Receiving a fax – getting faxes can be as easy as printing them directly or being able to forward them to certain e-mail addresses. However, there are also some machines that need a code to be able to fax and forward to particular e-mail addresses. This method is known to be quite difficult or complicated because of the delay between dialing and entering codes. Nonetheless, it can still be useful for sending faxes between offices.
Method Number 3 – E-mail Scanning
Although scanning to e-mail isn’t actually a direct replacement for being able to send a fax, it can be an option. It can be a great alternative for those who want to transmit or send a fax to an e-mail address. This method also depends on the equipment. There are printers or machines that can scan and send information to multiple e-mail addresses.
Why Can’t a Fax Be Sent Directly to an E-mail Address?
The standard or usual fax machine will not be able to directly fax to an e-mail address. What really happens is that the data that is received through fax is forwarded to an e-mail address. The fax or data, in turn, is transferred to the fax number. The machine or the fax service is the one who takes care of converting the material from the fax into an email.
This can greatly depend on the technology being used, and there are times when the one who is sending the fax will have no control on whether the fax will be received through e-mail or not. This is why it is important to make sure that you get a reliable online fax service.
Faxing to an E-mail Address Summary
As previously mentioned, there isn’t any exact way to fax from a fax machine and send to via e-mail. There are various methods, and one can be through the help of an online fax service. However, it is important to note that there should also be a fax machine that can receive the arriving fax, and convert it as an e-mail.
WestFax can assist you with sending and receiving faxes from your own computer, tablet or smartphone. With their service, you can automatically transform or convert your incoming faxes into images. These pictures can also be transformed into PDFs that can be attached and sent to you directly thru your e-mail. They can also help you especially with sending faxes through e-mail. You will simply use the phone number of the person you wish to fax, they will be the ones to convert the attachments and e-mail your fax to the recipient.
On the other hand, there are also certain fax machines that can function as printers. They can print, scan, and fax. There are also some machines that have the option to scan and send directly to e-mail as an attachment. However, it is also important to keep in mind that there will still be instances that you need to send a fax as a replacement for of an e-mail. The printers that carry these functions should not be used to replace fax machines.
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