Does Thunderbird Download Messages From Server
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IMAP stands for the Internet Message Access Protocol. It enables a mail client (such as Thunderbird) to access messages stored on a mail server. It is more modern and fully featured than POP (Post Office Protocol), which is the other major protocol for accessing mail messages. Most email providers now support IMAP. To see whether your account uses IMAP or POP, check the Server Settings page in the Account Settings:
Whenever Thunderbird starts, it checks the state of synchronization between the Thunderbird message repository and the email server, and then performs any transfers that are necessary (such as downloading new messages from the server, deleting from the server any messages that have been deleted locally, etc). Thunderbird continually synchronizes with the email server as long as it is running and has access to the internet. If internet access is lost, Thunderbird will synchronize when access is reestablished.
Messages that are stored locally load faster than messages stored on an email server. When messages are stored on an email server, the body of the message is not downloaded until it is invoked (for example by clicking on the message in Thunderbird's message list). Before Thunderbird can display the message body, it must download it from the email server.
When Thunderbird has to download many messages from the email server, it can result in a temporary performance lag. This is partially caused by the download process itself, but also caused by the indexing process (whereby the text of messages is analyzed and indexed, enabling fast and powerful message search). Once the downloading and indexing is complete, performance returns to normal. The status of the synchronization is displayed in Thunderbird's bottom left corner.
Server Settings option: ________________________This means when you have a pop mail account and you download emails from the server, an instruction is sent to the server to keep a copy of that email on the server. Usually, by default, the server will auto delete any downloaded emails as explained by Zenos. So it means exactly what it says - the message is left on the server - it is not auto deleted upon download.
However, I always find that any downloaded email I auto filter directly to the 'Deleted' folder, does not get deleted off the server when I empty 'Deleted' folder.So, I've also added an extra action in the Message Filter to 'delete from pop server' and hopefully this will sort out that issue.
Traditionally, POP accounts had small storage limits because they assumed you'd download everything and in doing so remove it from the server. If you elect to leave it on the server then it just accumulates and eventually might consume a limited server side quota. So you have to manually check the server (somehow) and manage the amount of material left there.
If your account connects using POP, then deleting server copies when you download messages is the default behaviour, unless you specifically change it by setting the checkbox "Leave a copy on server".This can be found under Account Settings.
If your account uses IMAP then it will by its nature leave copies on the server. If you want to clear the server, move the messages you want to keep to the Local Folders account in Thunderbird. Doing this will erase the server copies. For messages you don't want to keep, just delete them in Thunderbird. IMAP synchronization will delete the server copies too.
When I opened Thunderbird, it synched against the IMAP server and marked all my email as deleted. The emails still exist in the {path}/thunderbird/profile/default/INBOX file fortunately. After some research on the net, I edited that file and changed all the X-Mozilla-Status:0001" to "X-Mozilla-Status:0000".
I had a similar problem - through some quirk a bunch of emails disappeared from my IMAP server, but remained in the INBOX and Sent files on the local drive. I was unable to coerce Thunderbird to restore those emails onto the IMAP server directly, so I went with another approach:
IMAP and POP are not the same! POP is a transfer protocol, pulling e-mail from the server to the client. IMAP is a synchronization protocol, keeping e-mail on the server, and usually keeping a local cache version.
You'll want to do this if you read email in Mozilla Thunderbird 1___ another program (or our Webmail system). If you don't set up Mozilla Thunderbird to leave your messages on the server, it will delete the messages as soon as it connects to read mail, and the other program (or Webmail) won't be able to see the messages.
I cannot seem to get thunderbird to import/sync my data from gmail, yahoo, or any other mail server. The accounts are set up properly via the gui, are authorized by the servers, and show on the left hand sidebar, but will not import my messages. I can send messages, though.
This brief 2____________ will help you to set Thunderbird to leave mail on the server. Leaving your mail on the server can be helpful if you use Thunderbird on a portable USB drive to check your email while away from your main computer, or if you have 3___________________________________________________________________ (for example MacMail on one laptop, and Thunderbird on another).
We recommend that you configure your Thunderbird to move your deleted messages to the Deleted Items folder on the server (webmail). This setting allows you to recover deleted items. We also recommend keeping sent messages and drafts in the Sent Items and Drafts folders in webmail folders on the server. This will make it less confusing if you also use webmail or another email client to access your Office 365 email.
Let's see this in a little more detail. You should know that there are two ways to access your emails. Either you use POP (Post Office Protocol) or, and this is the most common case, you use IMAP (Interactive Mail Access Protocol). The IMAP protocol is very widely used because it is the one that allows you to consult your emails from anywhere because the emails are stored on the server.
And now, it's done ! Your account is configured with the POP protocol, that is to say that the mails will be downloaded then stored outside the server and therefore can only be viewed from your current machine.
4____. If Thunderbird keeps downloading the same messages for a POP account the popstate.dat file may be corrupted. Thats a file in the profile folder that keeps track of what messages have been downloaded from that POP3 server.
Neither POP3 or IMAP -- as the fetch my e-mail protocol that they are define a retention behaviour or ability with the server side. This means that "retention" is all about what the mail client can do so I'd recommend looking deeper at the documentation for Thunderbird. The main difference between POP3 versus IMAP is whether you can see other subfolders on the server besides the Inbox. POP3 does not. IMAP does.
Then on the Account Settings page, select the email account in the left pane and you'll see at the bottom of the main screen the ability to see and select from the drop down list the outgoing SMTP server settings for that email account.
Thanks for the follow up, i have now managed to download email again from the POP3 mailbox with the new settings. I ma now back to my original issue of not being able to send mail from Thunderbird. I was presented with a password box when sending email, i entered my new password (same as my now successful POP3 password) but it still fails to send email via the SMTP server with the message below. Settings are same as below and unchanged. (
Don't forget that when you changed Thunderbird from insecure settings to secure outgoing (SMTP) server settings you changed the password for the mailbox. So you'll need to change the password stored in Thunderbird's saved logins.
Many thanks for confirming the settings, i have tried these but did not realise external email access had been disabled. I don't remember seeing the message from Talk Talk about the suspension of plain text email authentication, i cannot see it in my inbox so not sure i ever received it, when were these messages sent out? Obviously encrypted transport for authentication is much more secure. My present settings are as below so i guess my access has been suspended as i cannot send or receive email now from Thunderbird? Can you request it's re-reinstatement if the settings below are correct?
On updating the Thunderbird email software Server Settings (incoming mail) and outgoing SMTP server settings, for any active mailbox that does have IMAP / POP3 access, you'll possibly be asked to accept a new certificate (yes, accept) and to enter the email password when using Thunderbird to read or write emails so have the current password ready (when you've set a new password). Tick to remember or save the password before entering it. Each email address needs to have it's own settings and its own outgoing SMTP server because outgoing authentication requires the email account User Name and Password. 5376163bf9
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