VoxMind AI Notes: Privacy Policy

Last Updated: June 2026

1. Introduction

Welcome to VoxMind AI Notes(“VoxMind AI Notes”, “the App”, “we”, “our”, or “us”).

We are committed to protecting your privacy and handling your information responsibly. This Privacy Policy explains what information we collect, how we use it, and under what circumstances it may be shared.

By using VoxMind AI Notes, you agree to this Privacy Policy.

2. Information We Collect

Information You Provide

• Voice recordings (audio files)

• Notes created or edited by you

• Text content generated from your recordings (transcriptions)

Automatically Generated Information

• Speech-to-text transcription results

• AI-generated summaries, rewrites, and corrections

Device and Diagnostic Information

• Device model

• Operating system version

• App crash logs

• Diagnostic data for performance and stability improvement

We do not collect your contacts, photos, or precise location information unless you explicitly grant permission.

3. How We Use Your Information

We use your information solely to provide and improve VoxMind AI Notes features, including:

• Recording and storing audio

• Converting speech into text

• Generating AI summaries and writing assistance

• Improving grammar, clarity, and readability of text

• Maintaining app performance and fixing bugs

We do not sell your personal data or use your content for advertising purposes.

4. AI Processing and Third-Party Services

Standard Users

For standard users, audio recordings may be processed using Apple’s speech recognition services to generate transcriptions when microphone and speech permissions are granted.

Subscription Users

For subscription users, recordings and transcribed text may be used to provide AI-powered features such as:

• AI Summary

• AI Polish

• AI Write More

• AI Proofread

When using AI features, transcribed text may be sent to third-party AI service providers for processing.

Third-Party AI Service Provider

We may use third-party AI providers such as DeepSeek to process transcribed text in order to generate:

• Summaries

• Rewritten content

• Proofreading suggestions

• Expanded writing content

User Consent

Before any data is sent to third-party AI services, the App will request your explicit consent.

If you do not consent, you may still use all non-AI core features of the App.

5. Data Shared with Third Parties

We may share only the following data with AI service providers:

• Transcribed text derived from voice recordings

This data is used strictly for generating AI features requested by the user.

We do not share raw audio unless required for speech-to-text processing by system-level services.

6. Data Storage and Security

We implement reasonable security measures, including:

• Encryption during data transmission

• Access control mechanisms

• Secure processing environments

• Monitoring for system stability and abuse prevention

While no system is completely secure, we take appropriate steps to protect your data.

7. Data Retention

We retain data only as long as necessary to provide App functionality.

You may delete:

• Recordings

• Notes

• AI-generated results

at any time within the App.

8. Your Rights

You have the right to:

• Access your data

• Delete your data

• Withdraw consent for AI processing

• Stop using the App at any time

9. Children’s Privacy

VoxMind AI Notes is not intended for children under 13 years old.

We do not knowingly collect personal data from children. If such data is identified, it will be deleted promptly.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Continued use of the App after updates means you accept the revised policy.

11. Contact Us

If you have any questions, please contact us:

Email: duyulong84@gmail.com