Last Updated: 24th May 2026
This Privacy Policy describes how VIBHUM SOFTWARE SERVICES PRIVATE LIMITED ("we," "us," or "our") collects, uses, stores, and shares information when you use the Vibhum Edusys mobile application ("App").
Vibhum Edusys is a school management platform designed to help schools manage academic and administrative activities including students, teachers, classes, attendance, homework, announcements, fees, communication, examinations, and related educational services.
By installing or using the App, you agree to the practices described in this Privacy Policy.
This Privacy Policy applies to users of Vibhum Edusys, including:
Students
Parents or guardians
Teachers
School staff
School administrators
Authorized institution users
The App is intended for use only by educational institutions and users authorized by those institutions.
Depending on your role and the services used, we may collect:
Name
Email address
Phone number
Student information
Employee information
Parent information
Profile information
Attendance records
Homework and assignments
Examination records
Fee and payment details
Messages and announcements
Uploaded photos, documents, and files
Information submitted through forms and school-related activities
The App may request access to certain device permissions to provide features and services.
Permission
Purpose
Location
Attendance, check-in, geo-fencing, and location-based school services
Camera
Capturing profile photos, documents, and educational content
Photos/Media
Selecting and uploading images and documents
Microphone (if applicable)
Audio or video-related functionality
You can disable permissions through your device settings at any time. However, some features may not function properly without the required permissions.
We may automatically collect limited technical information including:
Device type
Operating system version
App version
Device identifiers
IP address
Login timestamps
Diagnostic information
Performance and crash information
We may also use cookies or similar technologies to:
Maintain login sessions
Remember preferences
Improve application functionality
Support portal services
We use the collected information to:
Provide and operate school management services
Authenticate users and manage accounts
Enable attendance, homework, communication, and educational features
Process uploaded documents and records
Improve service performance and reliability
Respond to support requests
Protect against unauthorized access and misuse
Detect fraud and security incidents
Comply with legal obligations
We do not sell personal information and do not use personal information for third-party advertising purposes.
We may share information only in the following situations:
Information may be shared with authorized school personnel according to their assigned roles and permissions.
We may share information with trusted service providers who help us operate our services, including:
Hosting providers
Cloud infrastructure providers
Technical support providers
Security and maintenance providers
These providers process information only on our instructions and under confidentiality obligations.
We may disclose information if required:
To comply with applicable laws
To respond to legal requests
To protect users and institutions
To prevent fraud or misuse
To protect our rights and security
We do not sell personal information to third parties.
We retain information only for as long as necessary to:
Provide services
Meet school requirements
Comply with legal obligations
Resolve disputes
Enforce agreements
Educational records may be retained according to school policies and applicable laws.
We use appropriate administrative, technical, and organizational measures to protect information from unauthorized access, loss, misuse, or disclosure.
However, no system can guarantee complete security, and users should protect their login credentials and devices.
The App may be used by students, including minors, within educational institutions.
Student accounts and information are generally managed by schools and parents or guardians rather than by children independently.
We do not knowingly collect personal information from children outside a school-authorized environment without appropriate consent.
If you believe information related to a child has been collected improperly, please contact us.
Your information may be processed and stored in countries where our servers, partners, or service providers operate.
By using the App, you consent to such transfers where permitted by applicable law.
Depending on your location and applicable laws, you may have rights to:
Access your information
Correct inaccurate information
Request deletion of information
Restrict certain processing activities
Withdraw consent where applicable
For requests related to school records, please contact your school administrator first.
You may also contact us directly.
We will respond to valid requests within the period required by applicable law.
We may update this Privacy Policy from time to time.
Updated versions will be posted with a revised Last Updated date.
Continued use of the App after changes become effective means you accept the revised policy.
If you have questions regarding this Privacy Policy, our data practices, or would like to request access, correction, or deletion of your information, please contact us:
VIBHUM SOFTWARE SERVICES PRIVATE LIMITED
CIN: U62010DL2025PTC446813
Phone: +91 7678134697, +91 9354387864
Email: info@vibhumsoftware.com
Address:
3rd Floor, Plot No. 11, Pocket 8,
Near Ganga International School,
Rohini Sector-21, Delhi – 110086, India