AV GUIDELINES

• For a detailed guide to AV duties, please refer to Section 4 (Recommended AV Team Setup for an Online Service) of the TJC Online Service Setup Guide.

• Refer to the weekly reminder email from the SWR AV Coordinator for Zoom meeting information and general reminders.

• Follow up with speaker and hymn leader in advance for sermon title and hymns.

• Sermon Outline/Slides: Sermon speakers may provide an outline or slide content to accompany the message. Be prepared to make arrangements with the interpreter to translate the outline/content ahead of time. There is a Google Slides template that can be used if the service.tjc.org slide is difficult to format. Please reach out to the SWR AV Coordinator if you need access to the template.

• Sound/Video Checks: Prior to the service, reach out to the speaker, interpreter, hymn leader, and accompanist to conduct a sound and video check, as needed, ahead of the scheduled service time.

• While the broadcast to the members viewing the service will be via YouTube, all workers will connect to the broadcast via Zoom. Before the livestream service, please double-check that your Zoom app is updated to the most current version (at least v. 5.04).

• Login to the Zoom at least 10 minutes before the prayer session (e.g.: 7:20 PM on Friday, 9:50 AM and 1:20 PM on Saturday) to appropriately set up and prepare, and deal with any technical issues.

• Please see worker assignments and things to note below:

AV1

Zoom to YouTube Configuration:

• Enable mute all participants upon entry.

• Designate AV2 Team Member as Co-Host of the Zoom Meeting so AV2 can share screens.

• Monitor and manage audio issues. Note that the Zoom Host cannot automatically unmute a participant. You can only “Ask to Unmute.” Be sure to coordinate with the accompanist ahead of time to ensure a smooth transition.

• Disable participants ability to unmute.

• Livestream to TJC US SWR YouTube Channel:

  • Your email address has been added as a manager of the SWR YouTube. When prompted to login to YouTube, login under your own email address. Please contact the SWR AV Coordinator if you didn’t receive a notification or have not accepted.

  • You will be prompted to login to Zoom in a web browser before you login to YouTube to stream. Please login with the SWR.AV Zoom account login.

  • You will be prompted to choose an account to stream to. Be sure to stream to the TJC US SWR Channel.

  • Zoom meeting title on YouTube should follow this format: (YYYY-MM-DD [English Sermon Title] [Chinese Sermon Title]). Privacy should be set to Public.

  • Monitor and moderate Zoom / YouTube Channel chat.

AV2

Screen Sharing:

• Show service info (e.g. title, hymns) and Bible verses via service.tjc.org.

• Double-check/update date on "Prayer Is In Session" slide.

• Watch/pay attention to the service via Zoom instead of YouTube. Please note that there is an approximate 20-second delay from Zoom to Youtube.

• When the sermon speaker and interpreter are not reading a Bible verse, toggle the sermon speaker to be the primary video (i.e. AV Member screen-sharing the Bible verse un-shares his/her screen).

• Announcement slides: https://docs.google.com/presentation/d/1WDQXLahkY-sJalbwde6Rtg3rtPfwDLe5Yn60QHUKJjw.

CONTACT

AV Coordinator: Bro. Dave Liou (david.liou@tjc.org)

SERVICE SCHEDULE