Unirondack Board Meeting, September 6 2022
This on-line meeting is mostly about discussing board candidates (mostly closed session)
Attendees:
Jon, Jeff, Kevin, David, Lynne, Lauren, Joy
Start time ~7:05pm
Vehicle Update (Lauren)
There will likely be unexpected legal fees resulting from an event at trip camp
There seems to be some disconnect between DMV and Church Mutual
A state trooper ran plates on the van and it showed up as suspended license due to inactive insurance, even though we had valid insurance according to Church Mutual
Confiscated van & trailer
Driver was ticketed
Lot is ~3hr away from camp
Legal fees, towing, storage, driving probably will be $6-7K
Lawyer engaged to handle tickets against driver (local to area)
Lawyer has advised that unless we can get a letter from the DMV admitting fault, we will be unlikely to get compensated
Turns out our trailer wasn’t registered
Trying to get insurance to cover as much as possible
Switched Prius to different insurance company, Progressive
Plan is to switch over all other vehicles over to Progressive for next year
Joy suggested involving local government representative
Contact local assembly rep & senator
Perhaps engaging an insurance broker
Jeff offered to reach out to a known broker in Syracuse
Also advocates using a broker to help navigate issues
Calls to insurance company have been unhelpful & infuriating
Jon suggests escalating issue with Church Mutual executives
Jeff suggests providing details to UUA insurance contact
Discussion of Board Applications
We are looking to fill 4 open seats this year (Jeff has signaled intention to serve a 2nd term)
Motion to go into closed session for discussion of candidates
Joy forwarded, Jon seconded
=> Approved unanimously
~1hr
[closed session ends]
Motion to appoint Shane to one of the vacant board seats for 2 yr term starting immediately
Jon forwarded, Jeff seconded
=> Approved unanimously
Motion to nominate Jeff Deacon, Douglas Taylor & Emily Patka for 3 yr terms starting Oct 2022
Jon forwarded, Kevin seconded
=> Approved, Jeff abstained
Leave remaining 2 yr term vacant for now, Joy will set up some follow-on calls with remaining applicants (Amanda, Jesse, Luke)
Update to Bylaw Language
Devon found a typo
Proposed bylaw wording change to add the word ‘of’ to a section
Motion to change the By-laws such that point (d) of Article VII reads as follows:
(d) After the date the Secure the Legacy account has exceeded $300,000, withdrawals from the Secure the Legacy account may be made as approved by the Board of Directors, except as limited herein.
The amount of withdrawals from the Secure the Legacy account in any fiscal year may not exceed 5% of the average value of the account calculated by averaging the value of the 3 quarters previous to that fiscal year, except that a larger amount may be withdrawn from
the Secure the Legacy account if approved by a vote OF three fourths of the Members attending a meeting of the Membership.
Jon forwarded, David seconded
=> Approved unanimously
Jon motions to call the meeting
9:02pm