**Last Updated:** 21 Dec 2025
## 1. Introduction
Uni Books ("we," "our," or "the app") is a Customer Relationship Management (CRM) application developed for UniTrade sales personnel. This privacy policy explains how we collect, use, disclose, and safeguard your information when you use our application.
## 2. Information We Collect
### 2.1 Personal Information
- User account information (name, email, employee ID)
- Contact information for clients/leads (names, addresses, phone numbers, email addresses)
- Business information (company names, purchase history, quotes, orders)
### 2.2 Media Information
- Photos from camera or gallery for product documentation
- Images related to products, orders, or client interactions
### 2.3 Location Information
- Client/lead geographical locations for mapping and logistics
- Location data when setting client addresses or for delivery purposes
### 2.4 Transactional Data
- Sales quotes, purchase orders, pricing information
- Collection receipts and payment information
- Communication logs between sales, logistics, and accounting teams
## 3. How We Use Your Information
### 3.1 Primary Business Functions
- Creating and managing sales quotes and orders
- Facilitating communication between sales, logistics, and accounting departments
- Managing client relationships and leads
- Processing orders and collection receipts
- Documenting products through photographs
### 3.2 Location Data Usage
- Setting and verifying client locations
- Assisting logistics teams with delivery planning
- Geographical analysis for sales territories
### 3.3 Camera and Gallery Access
- Capturing product photos for documentation
- Adding visual references to client records
- Documenting order conditions or issues
## 4. Data Storage and Security
### 4.1 Storage
- Data is stored on secured servers accessible only to authorized UniTrade personnel
- Media files are stored in encrypted format
- Regular backups are maintained for data integrity
### 4.2 Security Measures
- End-to-end encryption for sensitive data
- Role-based access controls
- Secure authentication protocols
- Regular security audits and updates
## 5. Data Sharing and Disclosure
### 5.1 Internal Sharing
- Sales teams can access client and order information
- Logistics teams can access delivery-related data
- Accounting teams can access financial transaction data
- Access is limited to information necessary for job functions
### 5.2 Third-Party Sharing
- We do not sell or rent personal information to third parties
- Data may be shared with necessary service providers (hosting, maintenance)
- Legal disclosures when required by law
## 6. Permissions Explained
### 6.1 Location Access
- Used only when setting client addresses
- Optional permission for enhanced functionality
- Can be disabled in device settings
### 6.2 Camera and Gallery Access
- Used for capturing product photos
- Optional for core app functionality
- Can be managed through device permissions
## 7. User Rights and Control
### 7.1 Your Rights
- Access your personal data stored in the system
- Request correction of inaccurate information
- Request deletion of personal data (subject to business requirements)
- Opt-out of non-essential data collectio
### 7.2 Account Controls
- Individual user accounts with role-based permissions
- Ability to control what information is shared internally
- Access logs and audit trails
## 8. Data Retention
### 8.1 Retention Period
- Client and transaction data: Retained as per business requirements
- Employee data: Retained while employed plus reasonable period after
- Media files: Retained according to business needs
- Regular data cleanup of obsolete information
## 9. Compliance
### 9.1 Regulatory Compliance
- Compliance with applicable data protection laws
- Regular privacy impact assessments
- Employee training on data protection
## 10. Changes to This Policy
We may update this privacy policy periodically. Users will be notified of significant changes through the app or email communication.
## 11. Contact Information
For privacy-related inquiries, please contact:
**UniTrade Data Protection Officer**
Email: softwareandstock@gmail.com
## 12. Consent
By using Uni Books, you consent to the collection and use of information as outlined in this privacy policy.