Applicant Portal App Privacy Policy

It is important that the data we hold about you is accurate and current. You can access, amend and delete your data yourself until the point at which you submit your application to the Universal Medical Record. Please keep us informed of any changes after you submit your application. 

We reserve the right to update this privacy policy at any time, and will seek to inform you of substantial updates. We may also notify you in other ways from time to time about the processing of your personal data. 

Most of the information we hold comes from your application.  We may also collect additional information directly from you and from third parties, including referees, former schools, colleges and universities, and government departments and agencies. 

In order to perform our contractual and other legal responsibilities or purposes, we may, where relevant and necessary, need to share your information with the following types of organisation:

1. The organization you have applied to or have been allocated to;

2. Your school, college and/or training organisation;

3. Your referees;

4. External organisations offering University-sponsored services including student surveys;

5. The governmental departments or agencies responsible for immigration and student loans;

6. If you have or are seeking a particular relationship with a third party, for example, because of an exchange scheme;

7. Sponsors or benefactors of funding and financial support;

8. Examination boards and awarding bodies;

9. Testing services, including Cambridge Assessment Admissions Testing, Pearsons, etc.

10. Third parties including your former employer(s) or educational establishment(s)  to obtain a reference or to verify the accuracy of a reference or other information you have submitted with or in support of your application;

Where information is shared with third parties, we will seek to share the minimum amount necessary.

All third-party service providers that process data on our behalf are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.