Travel Grants

What is an HPSC travel grant?

HPSC travel grants are monetary awards intended to provide financial assistance to health professions students for certain expenses that allow current students to represent UIC in a positive way at conferences, meetings, or by doing contributory work - including assisting in under-served areas or participating in away rotations.

Here's the UPDATED 2023-2024 application link:

https://forms.gle/pFWhizhhFBH4XP3Z9

Who qualifies for a travel grant?

Applicants must:

1. Be currently enrolled, degree-seeking health professions students at the University of Illinois at Chicago

   1. Graduating students can apply for a travel grant up to the 4th Quarter of the year of graduation.  

   2. The Health Professions Colleges are: Applied Health Sciences, Dentistry, Medicine, Nursing, Pharmacy, and the School of Public Health.

   3. Non-degree students, former students, and students enrolled in other colleges at the University of Illinois are not eligible.  Graduate students from other colleges may qualify for travel assistance through the Graduate Student Council. Please visit https://gradstudentcouncil.uic.edu/ for more information.

2. Not have received a travel grant during the current fiscal year. The fiscal year is defined as July 1 of one year to June 30 of the following year. For example, from July 1, 2023 to June 30, 2024.

3. Apply during the appropriate application deadline.

4. Complete travel during the appropriate travel dates.

5. Provide proof of eligible expenses to the Office of the Dean of Students during the dates in the award letter.

DEADLINES

Travel grant applications are accepted on a first-come, first-served basis until we hit the maximum amount of funding we have allocated for that quarter. Once the cap has been reached, additional applicants are put on a waitlist for funds that are not picked up during the dates in the award letter, or who retract their application for other reasons. Funding rolls over from one quarter to the next if it is not awarded. 

You may ONLY submit applications during the quarter you are traveling. For example, if you are attending a conference on August 30, the earliest date at which you can submit your application is August 16.

You may apply before or after travel occurs, but only within the quarter it occurs. As of this Fall semester, we are only accepting in-state travel given changing COVID restrictions.

Deadlines are absolute. Please plan accordingly.

 Travel Dates

Applications Open

Applications Close

Quarter 1

May 16 - Aug 15th

May 16

Aug 15

Quarter 2

Aug 16th - Nov 15th

Aug 16

Nov 15

Quarter 3

Nov 16th - Feb 15th

Nov 16

Feb 15

Quarter 4

Feb 16th - May 15th

Feb 16

May 15

How do you apply?

1. Applicants must completely fill out the Google Form found at:

https://forms.gle/pFWhizhhFBH4XP3Z9

2. Choose the correct request type:

Conference Presenter (can get maximum of $500) 

• Presentations of research (first or last author), scholarly work or poster at meetings of nationally or internationally recognized scientific or scholarly societies.

• There can be only ONE conference presenter per abstract/poster. 

• HPSC reserves the right to deny any travel reimbursement applications if after repeated attempts we are unable to contact the organization and verify the veracity of the email submitted.

Away Rotation Attendee (can get maximum of $200) 

• Applications participating in an away rotation

• Applicants engaging in contributory work which includes assisting in underserved areas

Conference Delegates (can get maximum of $100) 

• Delegates selected or appointed by their local chapter organizations to attend a national or international conference or meeting.

• Delegates representing honorary sororities or fraternities at national or international conference or meeting. 

• Applicants who attend a conference or meeting representing a regional, national or international board positions.

Conference Attendee (can get maximum of $300) 

- Applicants attending a conference for educational, networking, or leadership purposes

3. Enter in the requested amount.  Please limit the amount at the maximum for your request type.  If you are unsure what your eligible expenses will be for future travel, please enter the maximum for your request type.

4. Attach the appropriate documents.

• All applicants should submit the “Request for Funds” (RFF) form.

  • Download the PDF file found at this link: https://dos.uic.edu/wp-content/uploads/sites/262/2023/09/Request-For-Funds-Form.pdf)

  • Can also be found at https://dos.uic.edu/about/student-goverment/ then clicking on "Request for Funds Form"

• RFF form must be a live, editable PDF document in order for HPSC to process your grant with the university. Do not print/scan the RFF form.

• Save as .pdf file titled "Firstname_Lastname_RFF". 

• If you are a Conference Presenter you must also attach the letter or email stating acceptance.  This letter should have your name and the name and dates of the conference.  HPSC will accept grant applications on a provisional basis for students awaiting abstract acceptance. Students must still submit the letter of acceptance and application within the quarterly time frame. As always, no late submissions will be considered. Please email the treasurer at uichpsc@uic.edu explaining that you are awaiting approval of your abstract.

  • Save as .pdf file titled "Firstname_Lastname_Presenter". 

• If you are applying for an Away Rotation you must also attach a letter or email stating that you are participating in a school sponsored away rotation.  This letter should come from the away rotation site or your college and should have your name and the dates of the rotation.

  • Save as .pdf file titled "Firstname_Lastname_Rotation". 

When will I hear back?

The HPSC Treasurer will review your application, and email their decision near the end of the quarter.  Sometimes they will require further information, so please check your email periodically before the end of the quarter you are applying.  If funded, you will receive an award email with the dates to submit your receipts to the Office of the Dean of Students.