Event Coordinator Intern
Organization:
City of Houston Housing and Community Development Department
Site Supervisor: Ashley Lawson
Organization Address:
2100 Travis Street 9th floor, Houston, TX. 77002
Organization Description:
The City of Houston Housing and Community Development Department (HCD) works to create opportunities for all Houstonians to have access to safe homes that they can afford in communities where they can thrive. Our department works closely with service providers and developers across the city to improve quality of life for Houston residents.
Primary Function:
This event coordinator internship is 4-month long. This is an exciting position that will allow the qualified candidate to expand their knowledge of planning events for the government sector. This individual should be a team-player with an entrepreneurial spirit, willingness to learn and ability to manage multiple tasks while adapting to shifting priorities. Depending on skillset, this individual will assist with event planning and executing tasks including, but not limited to: support the marketing team by providing assistance with events management, execution, communication and design.
Duties & Responsibilities:
Assist in ensuring proactive planning, communication and scheduling of a wide variety of events including annual events, public hearings, groundbreakings, internal events, tours, grand openings and community workshops
Assist in the program content development for events, create and coordinate the drafting/distribution of promotional materials
Assist in managing pre- and on-site registration (tracking via database and generating reports) for all events and programs
Work with Communication Team to plan and execute all marketing activities necessary to ensure successful events
Participate in planning committee meetings including distributing agenda and taking minutes
Monitor the special events content on the website and social media sites to ensure they are updated
Secure equipment and rentals as needed, set-up, tear-down, and help coordination of overall event execution
Assist with speaker acknowledgement and guest follow-up
Preferred qualifications:
Undergraduate/graduate student in hospitality management, communications, public relations, marketing, business, or a development-related field
Organizational skills to manage multiple tasks, attention to detail, and the ability to prioritize in a changing environment and still meet deadlines
Dynamic self-starter who takes initiative, highly reliable
Be passionate about making a difference in your community
Strong verbal and written communication skills; interpersonal and follow- up skills
Proactive problem prevention and issue resolution leadership ability
Polished and professional when dealing with constituents, elected officials, and city officials
Ability to work independently and as part of a team