Advertising a tender is the first and most crucial step in selecting the most suitable contractor to execute a project. The advertisement aims to attract the largest number of qualified contractors and receive competitive bids.
According to global standards, a tender advertisement should include clear and concise information to ensure transparency and attract suitable bids.
1. Information about the Requesting Entity
Name, address, and contact information of the requesting entity.
Tender number and date.
2. Project Description
Project name and location.
General scope of work.
Main project objectives.
Expected duration of implementation.
3. Required Documents
List of documents required from bidders to submit their offers, such as:
Commercial registration.
Tax clearance certificate.
Technical qualifications.
Samples of previous work.
4. Participation Requirements
Qualifications required to participate in the tender (e.g., experience, financial size, specialization).
Method of submitting bids (electronically or physically).
Deadline for submitting bids.
Date and location for opening bids.
5. Bid Evaluation Method
Criteria that will be used to evaluate bids, such as:
Price.
Quality.
Experience.
Relative weights for each criterion.
6. Additional Information
Any other information that may be useful to bidders, such as:
Site visits.
Obtaining additional clarifications.
Transparency and Integrity
The advertisement should be clear, accurate, and include all necessary information.
Equality
All qualified contractors should have the opportunity to participate.
Clarity
The language of the advertisement should be clear and simple, without ambiguity.
Comprehensiveness
The advertisement should include all information necessary for bidders to make informed decisions.
Attracting the Largest Number of Bids
Increases the chances of receiving the best offers.
Ensuring Transparency
Guarantees a fair and transparent selection process.
Reducing Disputes
Minimizes the likelihood of legal disputes after the contract is awarded.
Official Gazettes
Publish the advertisement in the official gazettes of the country.
Specialized Websites
Use websites specialized in tenders.
Government Bulletin Boards
Display the advertisement on government bulletin boards.
Send the advertisement directly to a list of qualified contractors.
Ensure that the advertisement complies with local laws and regulations.
Make the advertisement freely available to all.
Publish the advertisement in a timely manner to reach the maximum number of contractors.
By following these guidelines, you can prepare a clear and comprehensive tender advertisement that attracts suitable bids and ensures the success of your project.