Standard Terms and Conditions of Trading
These terms form the basis of the contract between our customer and Taos Cakes. These Terms, your Order and your Order confirmation are considered by us to set out the whole agreement between you and us for the sale of cakes. It is your responsibility to check all details in the order confirmation are complete and accurate as this is the document we work to when completing your order.
Basis of Sale
Any samples, drawings, or descriptions we issue and any descriptions or illustrations contained on our website are issued solely to provide you with an approximate idea of the cakes they describe and remain the property of Taos Cakes.
Quotations are valid for a period of 30 calendar days from the day of issue. Cake sizes quoted are in inches and are based on the diameter of the cake. With the exception of sheet and carved cakes, all cakes are 3 1/2 to 4 inches deep as standard. If you would like a deeper cake this needs to be requested at the time of booking.
No contract is made with you until we have received your booking fee. Booking fee is 50% of the total order, including tax, rentals and delivery. Once your booking fee has been received you are in a legally binding contract with Taos Cakes.
We warrant that on delivery or collection the cakes shall conform to their description as set out in the order confirmation email, text or message, be of satisfactory quality and comply with all food safety, statutory and regulatory requirements in the state of New Mexico. We will not be held responsible for customer disappointment of the design or the interpretation of the cake as long as it is made in line with the customer’s pre agreed requirements set out in the order confirmation and will face no consequent liability. It is the customers responsibility to ensure all details within the order confirmation and sketch are correct and meet their exact requirements.
The warranty does not apply to any defect in the cakes arising from willful damage, accident, negligence by you or any third party, if you use the cake in a way we do not recommend, your failure to follow our instructions or any alterations you carry out.
Our cakes are made in an environment where nuts, egg, milk, gluten and other allergens are present. We cannot guarantee that any cake is entirely gluten and/or nut free although we make every effort to ensure that allergies are accommodated. Low gluten recipes have no gluten in the ingredients. Taos Cakes is not responsible in any way for persons with allergies or other diseases knowingly or unknowingly consuming a Taos Cakes cake.
We cannot guarantee an exact replica of any cake but we will do our best to make it so. Where color swatches are provided we will do our best to match as close as we deem possible. Exact color matches are not guaranteed.
Fresh flowers are not included in the price of any wedding cake design, unless specifically agreed upon. If a wedding cake is to be dressed with fresh flowers these are to be provided by your florist. Please note some flowers are not suitable for use as a cake decoration. Ask your florist for details regarding toxicity. We cannot be liable for any contamination to our food product that may arise from their misuse. We recommend that your florist liaise directly with us to confirm detail about the size of cake being dressed to avoid any miscommunication. Taos Cakes takes all precautions to prepare and place flowers in such a way that they are food safe if touching the cake, or not touching the cake if not food safe.
From time to time certain materials for our cakes may become obsolete. This is totally out of our control; however we will do our best to select replacement products to reflect the original design as closely as possible. We reserve the right to replace items with component parts of equal or better quality without consultation.
If your cake contains figures made from sugar paste, while edible, we do not advise that they be eaten, due to the possible presence of dowels and wires for reinforcement. All of our figures are handmade, and therefore, while we try to capture the characteristics of a particular person if requested (such as with eye color, hair color, hair length, glasses etc), we cannot guarantee a true likeness. It is your responsibility to provide images for our reference. If images are not provided standard figures shall be used.
Stacked cakes contain dowels in each tier to provide support and these should be removed before consumption.
The cake is a fresh product and it is our right to assume consumption on the day requested. Cakes should be stored in a dry place, at room temperature, away from direct sunlight and sources of heat in the box provided. They should NOT be refrigerated.
Taos Cakes and the customer expressly agree that the cakes and all goods purchased from Taos Cakes remain the property of Taos Cakes until paid for in full.
Delivery and Collection
Some orders may be collected free of charge from the designated meeting by prior arrangement. We accept no responsibility for any damage sustained to the cake once it has been placed in the hands or car of the customer. All customers picking up the cake shall sign that they are satisfied with the cake and that they received it.
Large cakes (2 tiers or more) must be delivered by Taos Cakes to ensure that the cake arrives at the venue in excellent condition. No pick ups for tiered cakes of any kind.
If delivery has been requested we will deliver the cake on the day and time set out in the order confirmation to the address provided. Taos Cakes will always do the best it can to ensure delivery dates agreed are achieved for the provision of the goods or services however the Company cannot accept liability for delays and time shall not be of the essence.
If a quote is given including delivery to an address which later changes, then the quote will be adjusted, either up or down, based on the new location.
When delivering to a wedding venue, we will contact the venue in advance to arrange a mutually convenient time for delivery. If we set up the wedding cake we shall take a photograph of the cake before leaving and, where possible, obtain a signature from the venue confirming the cake has been received in good condition. Should the venue need to set up the cake themselves we shall explain how the cake is to be displayed and where possible obtain a signature to verify we have done so. Once the cake has been delivered we are unable to accept and liability for any damage sustained to the cake thereafter nor any failure to follow the instructions provided.
If the cake is delivered with a stand, a security deposit will be payable with the final balance. The stand must be returned to us in a good, clean condition within 3 days of the wedding. Upon the return of the stand the deposit will be refunded.
Price and Payment
The price of your cake will be as set out in your order confirmation via email, text, or message. In general, the price quoted includes tax and delivery if delivery is requested. In order to secure your date, a 50% non refundable booking fee is required. Payment may be made via Paypal, Venmo, Credit Card (Square), or check. Once the booking fee is paid, you will receive one reminder one month prior to the event to make the final payment. The final payment may reflect any changes made since the first payment date. No further payment reminders will be sent and it is the responsibility of the client to ensure payment is on time.
Late payments incur a $25 charge.
Please note all booking fees are non refundable and non transferable.
If payment is not received by the date specified this shall be constituted as breach of contract by the client. We reserve the right to hold the order until payment is made in full. When payment is late we accept no responsibility should we be unable to purchase the required stock or equipment to make the cake as laid out in the order confirmation. In these circumstances the cake will be made as close to the order confirmation as possible with no redress or liability on Taos Cakes.
Cancellation, postponement and alterations
In the event of a cancellation by yourselves, charges are as follows;
More than ninety days prior to the date = booking fee only.
Ninety days to one calendar month prior to the date = booking fee plus half the remaining cost.
Less than one calendar month prior to the date = full amount
Any payments previously made are not refundable.
In the event of a postponement, the payment due remains the same as a cancellation. Subject to availability we will carry the monies paid forward to the new wedding date. Please be aware that we will only do this on one occasion. Any further postponements will be classes as a cancelation.
You may, prior to 4 weeks before the wedding day, or 7 days for celebration cakes, amend or cancel your order by providing us with written notice. In the case of alterations a new order confirmation will be issued detailing the changes and the new cost. Alterations are not confirmed until a new order confirmation has been issued via email, text or message. Should you make any changes after that time there will not be a reduction in the price you pay, even if your new design is cheaper than the original booking.
In the unlikely event that we need to cancel your order any monies paid will be refunded in their entirety. Taos Cakes reserves the right to cancel, vary or suspend the operation of this contract if events occur which are in the nature of force majeure including (without prejudice to the generality of the foregoing): fire, floods, storm, plant breakdown, strike, lock outs, riot, hostilities, widespread public health concerns, non-availability of materials or supplies or any other event outside the control of Taos Cakes, and Taos Cakes shall not be liable for any breach of contract resulting from such an event.
Taos Cakes’s liability (both in contract and tort) in respect of defects in goods or services shall be limited to the issue of a credit note in respect thereof or granting a refund or other such compensatory measures as Taos Cakes, at its discretion, considers appropriate in the circumstances and shall be limited to the to the value of the goods or services giving rise to the claim.
Taos Cakes shall not under any circumstances be liable for the customer respect of indirect consequential loss or damage or loss of profits, provided always that these conditions do not exclude or restrict Taos Cakes’ statutory liability for death or personal injury arising from any negligence on Taos Cakes’ part or liability imposed by statutory implied terms in Consumer Contracts.
Complaints are very rare and due to the amount of work put into each individual cake we take them very seriously. Any issues must be brought to our attention with 48 hours on collection or delivery to give fair opportunity to assess the nature of the complaint.
Both Parties agree to not post any negative information about the other arising out of this Contract or Event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with a prior opportunity to resolve any issues between the parties amicably.
Complaints regarding the decoration of celebration cake can be easily repaired so errors of this nature must be pointed out upon delivery/collection so as to give us the opportunity to correct them. Once payment has been handed over this confirms that decoration is as requested and previously discussed via email, text and/or message, including pictures or references to pictures on the Taos Cakes website, and no further claims can be made.
Where the complaint is in regards to the quality of the cake then the cake, or remainder of the cake/tier, must be returned to us as soon as possible after cutting and within 48 hours of collection/delivery to ensure that we are able to fairly assess the nature of the complaint.
Please note we can only deal with the client who placed the original order.
All designs and intellectual property rights remain the property of Taos Cakes.
We reserve the right to use images of your cake for any form of advertising including web based promotions, brochures, galleries and competitions. It is advisable that you make a copy of all documentation received from Taos Cakes for your own benefit.
This Agreement together with Order Confirmation documents provided constitute the entire agreement and understanding between the parties relating to the order. Except as may be expressly stated in this Agreement, it supersedes and cancels all prior agreements, statements, representations, understandings, negotiations and discussions, whether oral or written, between the parties. Each of the parties acknowledges and agrees that in entering into this Agreement it does not rely on any statement, representation, warranty or understanding made prior to this Agreement save to the extent that such statement, representation, warranty or understanding is incorporated into this Agreement. Each of the parties acknowledges and agrees that in entering into this Agreement it has not relied on (or has been induced to enter into this Agreement by) any statement, representation, warranty or understanding made prior to this Agreement. Nothing in this paragraph excludes any liability for fraudulent misrepresentation.
In the event that any one or more such provisions of this Agreement should be deemed to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity and enforceability of the remaining valid and enforceable provisions thereof which shall be construed as if such invalid or unenforceable provisions had not been inserted.
Any headings utilized in this Agreement have been inserted for the convenience of reference only and should in no way restrict or otherwise affect the construction of the terms and conditions hereof.