Thank you for choosing TalkWrite: Voice Notes (hereinafter referred to as "we" or "our application"). We value your privacy and have developed this Privacy Policy (hereinafter referred to as "this Policy") to explain how we collect, use and protect your personal information when you use TalkWrite: Voice Notes. By using our application, you agree to the collection and use of your personal information as described in this Policy.
1. Information We Collect
1.1. Personal Information: When you use the application, we may collect personal information that you voluntarily provide, such as your name, email address, and any other information you choose to provide.
1.2. Usage Information: We may also collect non-personal information about your use of the application, such as pages visited, interactions with AI chatbots, and device information. This information is collected using cookies and similar technologies.
1.3 Recording and Audio File Information
When you record or upload an audio file, we collect and process the following information to provide and improve our services:
Audio Content Processing:
We process audio content to provide our services, which may include transcription, analysis, and other related functions. The processing of audio content is essential to the core functionality of our application.
Data Collection:
Duration: The length of each recording.
Timestamp: The date and time when the recording was created or uploaded.
File Attributes: Other attributes such as file size and format may also be collected.
We collect metadata about the recording (e.g., duration, timestamp)
2. Data Collection and User Consent
2.1 When you use our app, we will clearly explain the purpose of data collection to you and obtain your consent before collecting your personal data. You can withdraw your consent at any time in the app settings to stop our collection and use of your personal information.
2.2 In accordance with the requirements of GDPR and other relevant laws and regulations, we follow strict privacy protection standards when collecting, processing and storing your personal information.
2.3 Transcription and Summary Generation: We process the recordings you provide to create accurate transcriptions and insightful summaries, which are the main services we provide.
2.4 The collected user recordings will be automatically deleted after two weeks. Deleted recordings cannot be restored. The recordings are deleted but the transcribed text is still there and can be viewed by users. Users can also delete the transcribed files by themselves, and the collected recordings will also be deleted, and no copies or backups will be retained.
3. Use of Information
3.1. We may use the personal information you provide to: Provide and improve the functionality and user experience of the App. Respond to your inquiries, requests or feedback. Send you updates, newsletters and other communications related to the App. Customize and personalize your experience using the App. Analyze usage patterns and trends to enhance the performance and functionality of the App.
3.2. We may use non-personal information for analytical purposes, to improve the App and ensure its security and integrity.
3.3 We will use your
4. Permission Usage Instructions
4.1 Microphone: Our App may request access to your microphone so that you can use voice interaction features during chats or participate in video calls. The recorded audio is only used to provide the services you requested, such as voice recognition or voice messages, and the audio data is not stored after the service is completed.
4.2 Push Notifications: Our App may request to send you push notifications to remind you of important messages, updates or other App-related activities. You can manage or turn off these notifications at any time in your device settings.
4.3 Tracking Usage Tracking: Our App may request to track your usage behavior to collect analytical data to improve the performance and user experience of the App. This data is used to analyze app usage patterns but is not used for personalized advertising without consent. Depending on your device settings, you may have the option to allow or deny this type of tracking.
5. Data Sharing and Disclosure
5.1. We may share your personal information with third-party service providers who assist us in operating the App and providing related services. These service providers are contractually obligated to protect your personal information and use it only for the purposes we specify.
5.2. We may disclose your personal information if required by law, regulation or legal process, or if we believe it is necessary to protect our rights, property or safety, or the rights, property or safety of others.
5.3. If we merge, acquire or sell all or part of our assets, your personal information may be transferred as part of the transaction. If such a transfer occurs, we will notify you by email or a prominent notice on the App.
6. Data Security
6.1. We take reasonable steps to protect your personal information from unauthorized access, alteration, disclosure or destruction. However, please note that no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
7. Your Rights
7.1. You have the right to access, update, correct or delete your personal information. You can exercise these rights by contacting us using the contact information provided at the end of this Privacy Policy.
7.2. You may opt out of receiving promotional communications from us by following the instructions provided in such communications or by contacting us.
8. Privacy of Minors
8.1. The App is not intended for individuals under the age of 17. We do not knowingly collect personal information from minors under the age of 17. If we become aware that we have collected personal information from a minor under the age of 17, we will take steps to delete it as quickly as possible.
9. Changes to this Policy
9.1. We may update this Privacy Policy from time to time. The updated version will be posted in the App and the revision date will be noted at the top of this Policy. We encourage you to review this Policy periodically for any changes. This Privacy Policy was last updated on February 13, 2025.
10. Contact Us
10.1. If you have any questions, concerns, or requests regarding this Privacy Policy or the privacy practices of the App, please contact us at xianshiakehan@gmail.com.