Stoney Allotments Purton


Constitution of Stoney Allotments Association - Dated 21/02/2019

NAME

The name of the association shall be: Stoney Allotments Purton

AIMS

The aims of the association shall be:

· to tend allotments for the growing of produce for domestic consumption and not for profit.

· to maintain the allotment to a reasonable standard

· to co-operate and support others on the site where possible

· to abide by the tenancy agreement.

POWERS

To further these aims the association committee shall have power to:

(a) Collect & receive rental money.

(b) To pass on 80% of the rental money to the Diocese of Bristol our landlord and retain 20% for works around the site to carry out the aims of the Group.

(c) Do all such lawful things as will further the aims of the Group.

MEMBERSHIP

(a) Voting membership shall be open to anyone over 21 years of age, an allotment holder for 2 years and who supports the aims of the group

(b) The committee shall have the power to approve or reject applications for membership or to terminate the membership of any member provided that the member shall have the right to be heard by the committee before a final decision is made.

MANAGEMENT

(a) A committee elected annually at the members Annual General Meeting (AGM) shall manage the Group.

(b) The committee shall consist of a chair and treasurer.

(c) The committee may co-opt up to a further 3 voting members who shall resign at the next Annual General Meeting.

(d) The committee shall meet at least annually.

(e) At least 3 committee members must be present at a committee meeting to be able to make decisions.

(f) A proper record of all transactions and meetings shall be kept.

GENERAL MEETINGS

(a) An Annual General Meeting shall be held within 12 months of the date of the adoption of this constitution and each year thereafter.

(b) Notices of the AGM shall be published three weeks beforehand and a report on the Group’s financial position for the previous year will be made available at the same time.

(c) A Special General Meeting may be called at any time at the request of the committee, or not less than one quarter of the membership. A notice explaining the place, date, time and reason shall be sent to all members three weeks beforehand.

(d) One third of membership or two members being present, whichever is the greater, shall enable a General Meeting to take place.

(e) Proposals to change the constitution must be given in writing to the secretary at least 28 days before a general meeting and approved by a two thirds majority of those present and voting.

ACCOUNTS

(a) The funds of the group including all donations, contributions and bequests, shall be paid into an account operated by the management committee. All cheques drawn on the account must be signed by at least two members of the Management Committee.

(b) The funds belonging to the group shall be applied only to further the aims of the group.

(c) A record of all income, funding and expenditure will be kept in the shared financial file residing in the admin area of www.stoneya.com

(d) At the end of the rental period accounts shall be signed off by a suitable qualified individual


DISSOLUTION

(a) The Group may be dissolved by a resolution passed by a simple two-thirds majority of those present and voting at a Special General Meeting.

(b) If confirmed, the committee shall distribute any assets remaining after the payment of all bills to other charitable group(s) or organization(s) having aims similar to the Group or some other charitable purpose(s) as the Group may decide.



Signed by Chair.................................... Date 21/02/2019

Patrick Blake-Kerry

Signed by Treasurer............................ Date 21/02/2019

Geoff Bowman