Stronger Together: 

“One Parish. One School. One Community.”

Romans 12:10

Welcome to the 2026 St. Paul Parish Picnic Volunteer Hub!

Thank you for helping make this special event possible. Every volunteer role — big or small — helps create a joyful and welcoming experience for our parish and school community.

We are grateful for your willingness to serve as we come together as one parish, one school, and one community — stronger together. We highly encourage families to volunteer together. Please make sure each person in your family has a separate sign up. 

-The St. Paul Picnic Committee 

Getting Started:

• Browse the volunteer categories below.

• Scroll to view available opportunities. Click on the applicable Sign Up Button.

You will be taken to signup.com to read more in depth and find a preferred day and time.

• Select your preferred role and shift time.

• Complete your signup to reserve your spot. Be sure to select all of the "I am" options that apply to you. 

Thank you so much for your yes! 

Please contact us at stpaultheapostlepicnic@gmail.com  if you have any questions, or concerns. 

Setup & Operations

For Light Crew, Set Up Team, Technical Support

We highly encourage teens and children (under 18) to volunteer with their parent for thier shift. 

-Friday, Saturday & Sunday-

Shift examples: 9:30a -12:00 pm, 12:00 -3:00pm, 3:00-6:00 pm

Dessert & Food

Dessert Sorters, Food Servers, Grill Team, Popcorn Makers, Cotton Candy & More

We highly encourage teens and children (under 18) to volunteer with their parent for thier shift. 

-Friday & Saturday-

Friday: 2:00-5:00pm 5:00-8:00 pm Sat: Various shifts starting at 8:00 am throughout the day until 8:30 pm. Roughly hour to hour and a half during picnic.

Games & Activities 

It's All Fun & Games Here

Please sign up for the shift that works best for your family. We will assign you to a game, and you will recieve more details closer to the picnic. We look forward to the fun!

We highly encourage teens and children (under 18) to volunteer with their parent for all game shifts. 

-Saturday-

Various shifts starting at 4:50- 9:00 pm Roughly hour to hour and a half during picnic.

Hospitality & Campus Support

Hospitality Tent, Volunteer Support Team, Campus Support (help manage trash and keep parish grounds picked up), & Building Support (help direct guests to designated event areas)

We highly encourage teens and children (under 18) to volunteer with their parent for thier shift. 

-Saturday-

Shifts starting at 4:00- 9:00 pm Roughly hour to hour and a half during picnic.

Cleanup Crew 

Help helping Post Picnic 

We highly encourage teens and children (under 18) to volunteer with their parent for thier shift. 

-Saturday Night & Sunday-

Saturday: 9:00pm-12:00am, Sunday 9:00 am- 1:00pm

Dessert Donations 

Help us provide a wonderful dessert table for our parish community by signing up to bring a dessert item. 

-Friday & Saturday-

Drop off: please bring to Narthex of the church on Friday August 14th from 9:00-5:00 pm. Please bring to Miller Hall from 5:00-8:00 pm Friday August 14th, and from 8:00- 2:00 pm on Saturday August 15th.  

FAQs

Frequently Asked Questions

Who can volunteer?

Volunteers of all ages are welcome! Many roles are family-friendly, though some positions may require adults or specific experience. Please select the Adult Volunteer or Youth/Student Volunteer option when signing up.

Why are volunteers asked to select categories in the “I Am” section? 

The “I Am” section helps us better organize volunteer assignments and see how our parish, school, ministries, teams, and families are coming together to support the picnic. It also helps us welcome new volunteers, support family participation, and create a safe and enjoyable experience for everyone attending the event.

Thank you for helping us build community as One Parish, One School, One Community!

Can I volunteer with my child or teen?

Yes! We highly encourage families to serve together, as this creates wonderful memories and moments together. Please make sure every family member is signed up individually. (i.e don't use one slot for 2 or more people.)

How long are volunteer shifts?

Most shifts range from 1.5–3 hours depending on the role. You can see the shifts in detail on each sign up.

Do I need prior experience?

No experience is necessary for most positions. Instructions and guidance will be provided as needed.

Can I sign up for more than one shift?

Absolutely! We welcome volunteers to serve in multiple areas if desired.

What if I need to change or cancel my volunteer shift?

We understand that schedules can change! If you are no longer able to serve during your scheduled shift, please contact the Picnic Volunteer Coordinator as soon as possible so we can help adjust coverage and support our volunteer teams.

Will I know my exact assignment before the picnic?

Some volunteer roles, like the game assignments, will be finalized closer to the picnic date based on volunteer needs and event logistics. Additional information will be shared at the Volunteer Information Meeting and through follow-up communication before the picnic. You may be asked to change roles during the picnic if urgent needs arise. 

What should I do when I arrive at the picnic?

Please check in at the Hospitality Tent at the beginning of your shift for instructions and direction.

We will also have a Volunteer meeting prior to the picnic to cover specifics and answer any questions.

Who do I contact with questions?

Sarah Price stpaultheapostlepicnic@gmail.com