Privacy Policy and Access Requests

Last updated: June 30, 2026

Spellwings Press is a British Columbia-based small press. We collect, use, disclose, and retain personal information only as reasonably needed for publishing, author administration, submissions, contracts, editorial work, promotion, community management, payments, legal/business records, and related press operations.

Privacy Contact

Isla Melysin
Owner/Publisher, Spellwings Press
Email: editor@spellwingspress.com

Privacy questions, access requests, correction requests, or complaints should be sent in writing to the privacy contact above.

Personal Information We May Collect

Depending on your relationship with Spellwings Press, we may collect information such as:

author name, pen name, email address, mailing address, payment or invoice information, signed contracts, submissions, manuscripts, editorial notes, project records, author bios, social media handles, promotional materials, newsletter or form responses, community participation information, and communications with Spellwings Press.

Why We Use Personal Information

Spellwings Press may use personal information to:

review submissions, administer contracts, communicate with authors, coordinate editing and production, manage payments and invoices, create approved promotional materials, manage newsletters or forms, maintain author/project records, moderate Spellwings-controlled spaces, comply with legal/accounting obligations, respond to privacy requests, and preserve records where reasonably necessary for business, legal, privacy, contract, or dispute-resolution purposes.

Public-Facing Author Information

Spellwings Press will use approved author bios, approved social media links, approved project information, submitted promotional materials, and book-related information for public-facing author promotion.

Personal biographical details from private author communications should not be used in public-facing promotional material without author approval.

Who We May Share Information With

Spellwings Press may share personal information only as reasonably necessary with editors, designers, contractors, payment processors, publishing/distribution platforms, newsletter/form tools, legal/accounting advisers, or other service providers involved in Spellwings operations.

Spellwings Press may also disclose information where required or permitted by law.

Access, Correction, and Complaints

You may request access to your own personal information held by Spellwings Press. Requests must be made in writing and must provide enough detail for Spellwings Press to identify the records being requested.

You may also request correction of personal information you believe is inaccurate or incomplete.

Spellwings Press will review access, correction, and privacy complaints in accordance with applicable privacy law. Spellwings may withhold or redact information where required or permitted by law, including where disclosure would reveal another person’s personal information, private communications, source identity, confidential business information, privileged material, or internal dispute/legal material.

Retention

Spellwings Press retains personal information only as long as reasonably necessary for publishing, business, accounting, legal, privacy-response, contract, record-retention, or dispute-resolution purposes.

Security

Spellwings Press uses reasonable safeguards to protect personal information under its control from unauthorized access, use, disclosure, alteration, or loss.

Questions

Questions about this policy or Spellwings Press privacy practices may be sent to:

editor@spellwingspress.com