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ADs are required to book their hotel on their own
Check the GSA Per Diem Rates prior to booking your hotel
Book directly through a hotel. DO NOT use a third-party service
A traveler who books through a third-party service will have to pay back any service and or cancellation fees they incur.
ADs should never book through a hotel website or prepay for lodging through a hotel website for the purpose of receiving a reduced daily lodging rate.
If hotel rooms are booked through an IMT, it is the responsibility of the AD to ensure it is within per diem rate for that location. If the hotel room is not within per diem, the AD is required to submit an over per diem request.
Step 1: Call the Duty Officer to receive verbal approval before booking a room that is over per diem
Step 2: Fill out the SND Over Per Diem Request Form
Step 3: Please do not submit your AD Travel Package until you have received your Over Per Diem Approval Letter from Fire Business
If you are traveling for any Non-Emergency Travel and there needs to be a change to your departing or returning flight (i.e., you have an emergency, training or meeting ends early, etc.,), you must contact Fire Business prior to making any changes or cancellations on your own. Please do not make any changes/cancellations on your own.
If you are traveling for any Emergency Travel and there needs to be a change to your departing or returning flight (i.e., you have an emergency, incident ends early, etc.,), you must contact Dispatch prior to making any changes or cancellations on your own. Please do not make any changes/cancellations on your own.
**Reservations are not made directly through the airlines, so please do not contact them directly for any changes or cancellations. **
Confirmation emails are not airline receipts. Airline receipts are required for AD Travel Submission. Please review the following instructions on how to retrieve your airline receipt through DTI:
How to print your airline receipt (DTI)
NOTE: If unable to retrieve airline receipt through DTI, AD must contact the dispatch center: LVICC for departing flights. Incident Dispatch for returning flights..
Upload your AD Travel Package here: Submit AD Travel Package
If all of your required travel documents have been properly submitted, Fire Business will email you a travel voucher to review prior to your travel being processed. Please visit the How to Guides page for instructions on how to review and sign your travel voucher.