How to Write a Pen Picture of an Employee for Performance Evaluation
A pen picture is a brief description of an employee's performance, achievements, and personality traits. It is often used as part of the performance evaluation process, to highlight the employee's strengths and areas for improvement. A pen picture can also help the employee to understand how they are perceived by others, and what they can do to enhance their career prospects.
sample pen picture of an employee
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Writing a pen picture of an employee can be challenging, especially if you are not familiar with their work or personality. However, there are some tips and examples that can help you to write a clear and concise pen picture that captures the essence of the employee. Here are some steps to follow:
Review the employee's job description, goals, and achievements. This will help you to identify their main responsibilities, skills, and contributions to the organization.
Observe the employee's behavior, attitude, and communication style. This will help you to describe their personality traits, such as confidence, creativity, teamwork, leadership, etc.
Gather feedback from other sources, such as colleagues, customers, or managers. This will help you to get a balanced and objective perspective on the employee's performance and potential.
Write a short introduction that summarizes the employee's role and overall performance. For example: "John Smith is a senior sales manager who has been with the company for five years. He is responsible for leading a team of 10 sales representatives and achieving monthly sales targets."
Write one or two paragraphs that describe the employee's strengths and achievements. Use specific examples and numbers to illustrate your points. For example: "John has consistently exceeded his sales targets by an average of 15% every month. He has also developed strong relationships with key clients and secured several lucrative contracts. He is always looking for new opportunities and innovative ways to increase sales and customer satisfaction."
Write one or two paragraphs that describe the employee's areas for improvement and suggestions for development. Be constructive and realistic, and avoid negative or harsh criticism. For example: "John could improve his time management skills and prioritize his tasks more effectively. He sometimes misses deadlines or overlooks details due to his busy schedule. He could benefit from attending a training course on time management or using a planner or calendar app."
Write a short conclusion that summarizes the main points and expresses appreciation for the employee's work. For example: "John is a valuable asset to the company and a great leader for his team. He has demonstrated excellent sales skills and customer service skills. He has also shown potential for further growth and development. We appreciate his hard work and dedication."
A sample pen picture of an employee based on these steps could look like this:
Pen Picture of John Smith
John Smith is a senior sales manager who has been with the company for five years. He is responsible for leading a team of 10 sales representatives and achieving monthly sales targets.
John has consistently exceeded his sales targets by an average of 15% every month. He has also developed strong relationships with key clients and secured several lucrative contracts. He is always looking for new opportunities and innovative ways to increase sales and customer satisfaction.
John could improve his time management skills and prioritize his tasks more effectively. He sometimes misses deadlines or overlooks details due to his busy schedule. He could benefit from attending a training course on time management or using a planner or calendar app.
John is a valuable asset to the company and a great leader for his team. He has demonstrated excellent sales skills and customer service skills. He has also shown potential for further growth and development. We appreciate his hard work and dedication.
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